Putting the AP in hAPpy: Recent Episodes

Debra R Richardson

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

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Being a Vendor Process Manager is a little like being a referee, detective, and data janitor all at once. In this episode, we'll cover the key priorities that help you reduce risk, improve compliance, and clean up vendor chaos.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Roadmap to a Controlled Vendor Process
On-Demand Webinar: Ensuring Adherence: How to Audit Your Vendor Setup and Change Process
On-Demand Webinar: 3 Ways To Meet Nacha’s ACH Fraud Monitoring - Same Day
Foundational Vendor Process Training: Vendor Process Essentials Training Sessions
Free Training Session: 8 Steps to Clean Your Vendor Master File
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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If you think you don’t have to worry about duplicate vendors because your Accounting System or ERP catches them – just know – that you probably have duplicate vendors.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Training Session: 8 Steps to Clean Your Vendor Master File
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Do you and your team know what you need to do if there is a fraudulent payment? If you want the five steps that are probably not in your IT team’s fraud response plan……

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: Build a Fraud Response Plan So You Know What To Do If Business Email Compromise (BEC) Happens
https://training.debrarrichardson.com/course/june2024-1
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Many organizations have as part of the vendor validation process to verify vendor’s information against state business registrations, IRS TIN Match records, and bank records. If validations are successful that information is trusted and payments are made. Fraudsters are now taking advantage of this trust. How?....

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

JD Supra Article: Business Identity Theft: How Corporate Hijacking Works and What to Do
Find the State A Vendor Is Registered In: OpenCorporates
Links To State Business Entity Searches: Vendor Process Training Center > Resource Library
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Banks merge, get acquired or fail – often. This is not something your vendor normally makes their clients aware of, so if you want three ways to find out before fines or returned payments…..

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week (YouTube): What Vendor Teams Need to Know About US Routing #’s – ABA and ACH
Federal Deposit Insurance Corporation (FDIC): Failed Bank List
PCBB: Closed Bank Mergers and Acquisitions
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Organizations put processes in place when adding new vendors and changing existing vendor information to avoid fraud, regulatory fines and bad vendor data. But are they being followed?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Webinar: Ensuring Adherence: How to Audit Your Vendor Setup and
Free On-Demand Training: 8 Steps To Clean Your Vendor Master File
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Phase 2 of the Nacha Fraud Monitoring Rule for ACH initiators is here and now everyone has to comply. What are the requirements and are you ready?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 2)
Free Nacha Compliance Webinar: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule - Same Day Compliance!
Confirmation Call / But Better: Vendor Callback Confirmation ToolkitTM
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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An article outlines what’s wrong with traditional cybersecurity awareness training against today’s fraudsters but misses the mark on the resolution to evolving fraudster tactics. Let’s fill-in the gaps.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Citybiz Article: The Deepfake CEO Call: Why AI Voice Fraud Is the Business Threat Executives Keep Underestimating
YouTube: Authentication | Vendor Master File Tip of the Week
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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The August 1st deadline for filing 1099 corrections is closer than you think—and missing it could cost your company in IRS penalties. In this episode, I’m breaking down which errors demand immediate correction, which ones may not, and the two options to reduce or avoid unnecessary fines. So, to know exactly what to fix, what to ignore, and how to protect your organization before the deadline hits…..

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: IRS 2027 Due Dates for TY 2026 Information Returns For the 1099-NEC | 1099-MISC | 1042-S
IRS Page > Information Return Penalties
Get Help Identifying Corrections: Vendor Master File Clean-Up
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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According to the Association of Certified Fraud Examiners (ACFE) after studying 2,402 cases that led to $3.4 Billion in losses across in 143 countries and territories, they have both the profile of an internal fraudster and 8 behavioral red flags to look for. Not to mention the #1 weakness that allowed the fraud and the #1way employers found out about the fraud.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

YouTube Video: All The Queens Horses
Association of Certified Fraud Examiners (ACFE): Occupational Fraud 2026: A Report To The Nations
Training Session: Mitigating Segregation of Duties Conflicts in the P2P Process
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Finally – some great news from the IRS of all places. Yes there is a new IRS Draft W-9 form and it’s good for the vendor team.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Draft Version of the W-9: https://www.irs.gov/pub/irs-dft/fw9--dft.pdf
IRS Published Version of the W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf
IRS Draft Version Site: https://www.irs.gov/draft-tax-forms
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Agentic AI in email can be the difference between making a fraudulent payment and catching the payment fraud before the request moves past email. As with all tools, there are activities that require a human.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: Email Burnout Can Cause Payment Fraud - 3 Warning Signs & Fixes
Agentic AI Training Session: Build a Copilot Agent For Outlook to Spot Vendor Bank Change Red Flags
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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What if you had not only had second set of eyes to review a vendor email to make sure there are no red flags in when there is a request to change banking, but also to check for this new fraudster trend to pass your confirmation call?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: Email Burnout Can Cause Payment Fraud - 3 Warning Signs & Fixes
Agentic AI Training Session: Build a Copilot Agent For Outlook to Spot Vendor Bank Change Red Flags
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Approval workflows for vendor adds and changes can help to reduce payment fraud and avoidable errors in vendor data. For why to do it and how to do it if your system does not support approval workflows……

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IOFM White Paper: IOFM’s 2026 AP Fraud Playbook
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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How good are your email addresses in your vendor master file? Are they still valid? Are they fraudulent?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Training: 3 Step Vendor Setup & Maintenance Process Workshop > Authentication
Free Training: 8 Steps to Clean Your Vendor Master File
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Are you and your team members fully trained on the accounting system or ERP as needed to perform their jobs? If you answered no, or “huh?” how would you do on a self-assessment?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Download: Self-Assessment – Vendor Team – Accounting System-ERP Functionality Checklist
Watch On-Demand: A Security Audit to Protect Vendor Data and Avoid Fraud
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Around April of every year right after the tax filing season for 1099s and 1042s, just when you think you are done with IRS tasks for now, you receive an IRS CP2100 notification…now what…

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Enroll Today: Handling CP2100/CP2100A Notifications and B-Notices
Enroll Today: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor
IRS Page: Backup withholding “B” program
IRS Page: Understanding your CP2100 or CP2100A Notice
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Around April of every year right after the tax filing season for 1099s and 1042s, the vendor teams definitely know they have some issues with their vendor data. If you clean your vendor master file only once per year – that could be the problem.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Recording: 8 Steps to Clean Your Vendor Master File
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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This fraud prevention strategy appeared in a 1982 film with Robert De Niro and still works today to avoid deepfakes that lead to B2B payment fraud.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

National Cybersecurity Alliance: Stay Safe Online - Safe Word & Deepfakeshttps://www.staysafeonline.org/campaigns/safeword
Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline! https://attendee.gotowebinar.com/register/7321756135093063258
Confirmation Call / But Better: Vendor Callback Confirmation ToolkitTM https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Phase 1 of the Nacha Fraud Monitoring Rule for ACH initiators is here. Part of the rule requires that you have a risk-based approach, but what criteria can you use to determine risk for your vendors? In this episode we’ll talk about three approaches to classify your vendors based on risk.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1)
Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline!
Confirmation Call / But Better: Vendor Callback Confirmation ToolkitTM
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
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You may already be sending pre-notes when vendors submit banking for an ACH payment method, or maybe you’re thinking about it as a way to comply with the upcoming Nacha rule. Here’s why pre-notes don’t help to prevent fraud and are not recommended for Nacha compliance.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1) https://www.nacha.org/rules/risk-management-topics-fraud-monitoring-phase-1
Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline! https://attendee.gotowebinar.com/register/7321756135093063258
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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If you’re already performing the confirmation call for vendor changes – are you already compliant with the upcoming Nacha ACH fraud monitoring rule with a March 20, 2026 deadline?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1)
Get Your Free Download: 5 Steps to Improve Your Vendor Confirmation Call
LinkedIn Article: Nacha’s ACH Fraud Monitoring Rule: Is the Confirmation Call You’re Already Doing Compliant?
Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline!
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Nacha rules – just keep coming. If you are involved in the vendor process, there are two Nacha rules with a compliance deadline of March 20, 2026. So, if you haven’t heard of them yet or have and are not quite sure what they are, here is where you can go to get more information.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Nacha
- About US https://www.nacha.org/content/about-us
- RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1)
- RISK MANAGEMENT TOPICS – Company Entry Descriptions
Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline!
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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So you sent recipient statements to your vendors for Tax Year 2025 – and some came back. Here is how to handle them to reduce penalties from the IRS.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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If you paid foreign vendors reportable income in TY 2025 and want to file the 1042-S forms using one of the two IRS free e-Filing tools – this episode will break down three differences between the FIRE and IRIS that might make your decision easier.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS IRIS Page: https://www.irs.gov/filing/e-file-information-returns-with-iris
IRS FIRE Page: https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire
IRS Modernized eFile: https://www.irs.gov/e-file-providers/modernized-e-file-program-information
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Congrats! You made the deadline for sending 1099-NEC and 1099-MISC recipient statements to your vendors and the related IRS tax filing deadline for the 1099-NEC. Then your phone starts ringing with vendors, and now you have corrections to what you reported. Or your organization has multiple entities and you realized income was reported for vendors using the wrong organization. Or that file in IRIS or FIRE has an error status…. Now what?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Publications:
- IRIS: Publication 5717 (Rev. 1-2026) https://www.irs.gov/pub/irs-pdf/p5717.pdf
- FIRE: Publication 1220 (Rev. 9-2025) https://www.irs.gov/pub/irs-pdf/p1220.pdf
- FIRE (1042-S): Publication 1187 (Rev. 9-2025) https://www.irs.gov/pub/irs-pdf/p1187.pdf
IRS Page: Information Return Penalty Chart https://www.irs.gov/payments/information-return-penalties
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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What do you do if it’s getting down to the wire to be in compliance with the IRS deadlines for sending vendors their 1099-NEC or 1099-MISC or filing both with the IRS, and you know you are going to be late.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Extension Form: Form 8809, Application for Extension of Time to File Information Returns https://www.irs.gov/forms-pubs/about-form-8809
IRS Extension Form: Form 15397 Application For Extension of Time to Furnish Recipient Statementshttps://www.irs.gov/forms-pubs/extension-of-time-to-furnish-statements-to-recipients
IRS Page: Information Return Penalty Charthttps://www.irs.gov/payments/information-return-penalties
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Don’t forget to still do your tax reporting research at the State level, even if that State participates in the Combined Federal/State Filing (CF/SF) Program. For two reasons you still need to check and a process to do it….

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Publication 1220: Specifications for Electronic Filing of Forms 1097, 1098, 1099, 3921, 3922, 5498,
IRS Publication 5717: Information Returns Intake System (IRIS) Taxpayer Portal User Guide
Vendor Process Training Center > Resource Library: State Sites for Business/Tax Research
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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My head is starting to hurt as clients, subscribers and others reach out to ask about the impact of the IRS draft form W-9. More and more questions are arising and I have 5 that you should start thinking about….

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
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My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026. We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions….

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Jason Dinesen YouTube Channel: Accounting in the Wild
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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Holidays are the best times for cybercriminals – they know we are busy trying to get out of the office and all they need is the information we typically include in an Out of Office automated email reply. Don’t give it to them – use these best practices to not let your absence lead to payment fraud.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Mailguard Article: Are ‘Out of Office’ Replies a Cyber Risk?: https://www.mailguard.com.au/blog/are-out-of-office-replies-a-cyber-risk?utm_source=chatgpt.com
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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If you are getting ready for tax reporting for Tax Year 2025 and need the important things to know or do regarding the 1099-NEC, the 1099-MISC and the 1042-S – this podcast episode is for you! Starting with two that you don’t have to worry about (yet) then three that you do.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Draft Forms: https://www.irs.gov/draft-tax-forms
IRS Published Forms: https://www.irs.gov/forms-instructions-and-publications
IRS Publication 5903: IRIS App for TCC Tutorial and IRIS Application for TCC
IRS Publication 5911: IR App for TCC Tutorial and IR Application for TCC
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

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As you are busy with year-end and increased volumes of vendor adds and changes – you may be ready to reduce your vendor process activities by outsourcing your vendor payments next year, with a bonus of reducing payment fraud risk. How?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Get ready for busy year end by building a checklist to avoid global payment fraud. Don’t forget to download your free checklist template!

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar to Get Checklist: Build Your Checklist to Avoid Global Payment Fraud At Busy Year-End - In 5 Steps
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

As Accounts Payable or Vendor team members we know that fraud risk is high in email. Is there a way that you can tell which email addresses are risky? And is that sufficient to manage fraud risk?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

AVM Framework: 3 Step Vendor Setup and Maintenance Process Workshop https://training.debrarrichardson.com/course/vendoronboardingworkshop
Free Training: Plug Up the Gaps in Your Vendor Process https://training.debrarrichardson.com/course/gaps
Improve the Confirmation Call: Vendor Callback Confirmation Toolkit(TM)https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s time to start vendor data tasks that will make tax reporting season easier if you do them now! What are they? And listen to the end for a bonus task that may reduce your vendor inquiries…..

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

AP Tax Reporting - TY 2025 - Training Pass - From an AP Perspective! 4 Training Sessions to Get You Ready for Reporting Tax Year 2025 https://training.debrarrichardson.com/bundle/ap-tax-reporting-tax-year-2025
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When will the IRS contact you? How will they contact you? Is it really them? To hear how and when they will reach out and how you can tell if you are communicating with a fraudster….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Download: IRS Authentication Checklist
IRS Page: Search IRS Notices and Letters
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s almost the end of the 25th annual October Cybersecurity Awareness Month and if you haven’t heard of or watched the cybercriminal version of “The Office” it’s time!

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

National Cybersecurity Alliance:
- Cybersecurity Awareness Month
- Kubikle Videos
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Fraudsters have evolved again – this time with check fraud because they have found a way to bypass payee positive pay. So now what?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Federal Reserve Board: How Criminals Commit Check Fraud Using Stolen Business Identities
Training: Validations to Prevent Check Payment Fraud - Your Accounts System/ERP, The Bank and Your Vendor Team
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If one of your vendor validations is checking with the State of your vendor but find that the vendor is not registered with the State of their address….now what?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Find States Your Vendor is Registered In: Open Corporates
Free Download: 5 Steps to Improve Your Vendor Callback Process https://training.debrarrichardson.com/confirmation
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Many automation software platforms including email to invoicing have artificial intelligence embedded in them. You may not think that email or invoicing software can help fight fraud in the vendor process, but yes they can and here’s how...

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Download: 5 Steps to Improve Your Vendor Callback Process https://training.debrarrichardson.com/confirmation
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are in this age group (or not) and looking for a job…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

VMF Tip of the Week Video: Is It A Scam? The BBB Scam Tracker May Be Able to Tell You https://youtu.be/y_d6QVlqcSY
BBB Scam Tracker: https://www.bbb.org/scamtracker
BBB Scam HQ: https://www.bbb.org/all/scamtips
BBB New Scam Alert Emails (Sign-Up): https://signup.e2ma.net/signup/1900156/1902645/
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vendors faster. I have five tips to speed up the vendor process….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Process Training Center: AVM Vendor Toolkit (Substitute Forms, Vendor Banking Form)
Vendor Banking Form (Separate Purchase): https://debrarrichardson.com/store/vendor-banking-form-template
Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you have a non-vendor team member performing the confirmation call? I don’t recommend that certain steps are put into place to reduce the potential for both internal and external fraud. What are they?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process. There may be additional validations involved in four areas…

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Article: How to Vet Suppliers and Avoid Fake Vendor Scams https://www.bitdefender.com/en-gb/blog/hotforsecurity/how-to-vet-suppliers-and-avoid-fake-vendor-scams
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what about after the on-boarding process? Today’s episode is a webinar that not only has a five-step process for recurring vendor validations, but lots of five downloads to help you get started.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: Recurring Vendor Validations: Ensure Post-Onboarding Compliance https://training.debrarrichardson.com/course/september2024
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago. Now your company wants to use that vendor again – don’t just change the status that can lead to failed payments and bad vendor data. Why and what should you do instead? `

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training Session: Build a Substitute W-9 Form to Combine Your Vendor Setup Form and IRS Form W-9 https://training.debrarrichardson.com/course/substitute-irs-w9
Training Session: Build a Substitute W-8BEN and W-8BEN-E Form
Free On-Demand Webinar: 8 Steps to Clean Your Vendor Master File https://training.debrarrichardson.com/course/cleanup
Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)? To find out three things I learned when I attended, what the IRS says FIRE users should do now and how you can attend the next one..

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

YouTube Video: Demo of the IRS e-News Subscriptions
IRS: IRIS working group meetings and notes
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop
Bloomberg Article: ‘I Need to Identify You’: How One Question Saved Ferrari From a Deepfake Scam
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower. All great reasons to convert your check payment vendors to ACH payment. But don’t use that as a way to clean your vendor master file, that task needs to be done first. Here are five do’s and one big don’t that you need to think about before you get started.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Digital Product: Vendor Banking Form Template
On-Demand Webinar: 8 Steps to Clean Your Vendor Master File
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you performing security audits, so you know who has access to your systems? Listen to today’s episode to for 4 scenarios when employees or contractors used their system access for fraudulent purposes. Then see how you can get a 5-step plan to perform a system audit.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Webinars:
- A Security Audit to Protect Vendor Data and Avoid Fraud
- Prevent Payments to Internal Fraudsters - Stopping Bad Actors in Your Organization
Collusion Cases
- TD Bank Employee's Bribery Scheme: A $37,000 Fraud That Cost the Bank $72,000
- Postal Service says many checks stolen through the mail are done by its own employees
- Brazilian police arrest IT worker over $100 million cyber theft
- Former Banker Arrested for Allegedly Obtaining $2.7 Million in COVID Business-Relief Funds Using Stolen IDs of Disabled Persons
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for Tax Year 2026 that can reduce a huge burden, but there is one more factor to keep in mind.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week - IRS 1099-MISC/NEC and 1042-S 2026 Due Dates For TY 2025
Journal of Accountancy - Tax provisions in the One Big Beautiful Bill Act
Journal of Accountancy – IRS Staffing, Budget Cuts Threaten 2026 Filing Season, Taxpayer Advocate Says
Taxes For Expats – One Big Beautiful Bill – and What it Means for Your Business
Vendor Process Training Center > Resource Library for State Research https://training.debrarrichardson.com/resources
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday!

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week - Demo of the IRS e-News Subscriptions https://youtu.be/Cwy9QDYX-ZM
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country. Here is what happened in another court case….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Article: EFT payments and cybercrime: Court says car buyer is liable to ensure money is paid into the correct account
Authentication Free Training Section: 3 Step Vendor Setup & Maintenance Process Workshop
Vendor Banking Form Template: https://debrarrichardson.com/store/vendor-banking-form-template
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendor data: many vendors have legitimate reasons why their bank account holder names do not match their legal name. So, how are you supposed to know whether this is legitimate or fraudulent?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

AVM: 3-Step Vendor Setup and Maintenance Framework to Avoid Fraud, Fines and Bad Vendor Data: https://youtu.be/prvHJ6_Rf58
D&B Business Directory: https://www.dnb.com
OpenCorporates: https://opencorporates.com/
SEC > EDGAR Database: https://www.sec.gov/edgar/search/#/entityName=USERFUL%2520CORPORATION
State Registration Sites: Vendor Process Training Center > Resource Library
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what you are doing! If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then…

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor: https://training.debrarrichardson.com/course/w9
Do IRS Form W-9s Expire? When Should You Collect a New One? https://debrarrichardson.com/blog/do-irs-form-w-9s-expire-when-should-you-collect-a-new-one?rq=expire
Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors? https://debrarrichardson.com/blog/do-you-need-to-collect-the-california-587-or-590-forms-when-setting-up-new-vendors?rq=587
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Better Business Bureau Links:
- Main Webpage: https://www.bbb.org
- Scam Tracker: https://www.bbb.org/scamtracker
- Scam News/Tips: https://www.bbb.org/all/scamtips
- Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/
- Michigan Better Business Bureau: https://www.bbb.org/miprograms
- Validate Charities: https://www.give.org
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Better Business Bureau Links:
- Main Webpage: https://www.bbb.org
- Scam Tracker: https://www.bbb.org/scamtracker
- Scam News/Tips: https://www.bbb.org/all/scamtips
- Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/
- Michigan Better Business Bureau: https://www.bbb.org/miprograms
- Validate Charities: https://www.give.org
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same. What are they?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Customer Master File Training (50% off Through 6/15/25): 3 Step Customer Setup & Maintenance Process Workshop
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that bad though….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training: From an Accounts Payable Perspective: Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting
IRS: Instructions for Forms 1099-MISC and 1099-NEC (Rev. April 2025)
IRS: Form 1099-MISC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099msc.pdf
IRS: Form 1099-NEC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099nec.pdf
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Alliance….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

National Cybersecurity Alliance: Create and Use Strong Passwords
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training: The BANK of AP: An Internal Control System to Combat Business Email Compromise
Training: AVM 3 Step Vendor Setup & Maintenance process Workshop
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you want to hear what tactics the vendors are using to secure their banking information and how it benefits vendor teams….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Authentication Training (Free): AVM 3 Step Vendor Setup & Maintenance process Workshop
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what the Federal Trade Commission (FTC) warns against. Plus what you can do instead.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

FTC Article: Online search results: The good, the bad, and the scammy
AVM Toolkit – Internal Vendor Request Form
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

New Scam Alert: Ransomware Scam Letters
Training: Frauds and New Scam Alerts + How To Prevent Them
On-Demand Webinar: Vendor Validations Recommended for Compliance - Manual vs Automated https://training.debrarrichardson.com/course/june2024-2
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validation recommendations for regulatory, watchlist, and electronic payment compliance.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: Vendor Validations Recommended for Compliance - Manual vs Automated
Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your vendor checks from the mail, and some resources to prevent check fraud.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps
New Scam Alert: FBI Issues PSA On Check Fraud
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor request to change vendor remittance details can be leaked or changed?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Training Sessions: https://training.debrarrichardson.com/free-training-sessions
Plug Up the Gaps in Your Vendor Process to Avoid fraud, Fines and Bad Vendor Data
Authentication (Includes a Free Authentication Reference Template)
Pressure Testing 101: How to Stress-Test AP Fraud Controls: https://www.iofm.com/ap/whitepapers/pressure-testing-101-how-to-stress-test-ap-fraud-controls
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may surprise some of you since I routinely say that confirmation calls are not the silver bullet to avoid fraud. What can 3 confirmation calls do?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week > New Best Practice To Avoid Fraud When Making That Confirmation Call: https://youtu.be/4Yv_D2hv76E
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if not, what else should be done?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week > Bad Practices When Changing Vendor’s Banking: https://youtu.be/0tNFDyvOhzg
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us vendors you didn’t know you had and cover the basics of the difference between 1042-S, 1042-T and the 1042. So if you are new to IRS tax reporting for non-us vendors….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

From An Accounts Payable Perspective: A Step-by-Step Approach to Distribute 1099/1042's and File On Time: https://training.debrarrichardson.com/course/1099
IRIS: Small Volume E-Filing 1099-MISC and 1099-NEC: https://training.debrarrichardson.com/course/iris
From an Accounts Payable Perspective: Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting https://training.debrarrichardson.com/course/1099yearend
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are required based on your company attributes or your vendor's? If you want 5 steps to build a watchlist compliance matrix to avoid fraud and fines…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Build a Watchlist Compliance Matrix to Avoid Fraud and Fines: https://training.debrarrichardson.com/course/february2024
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues with your vendor master file. If you want a recommendation for how often you should be cleaning it and what you should include...

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

8 steps to Clean Your Vendor Master File: https://training.debrarrichardson.com/course/cleanup
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor. A classic business email compromise scam goes to court.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Article: Business email compromise and invoice fraud – a duty of care on the innocent? https://www.aoshearman.com/en/insights/ao-shearman-on-tech/business-email-compromise-and-invoice-fraud-a-duty-of-care-on-the-innocent
Vendor Process Training Center - https://training.debrarrichardson.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I added two recommendations for vendor validations to add to your vendor setup and maintenance process. See which ones they are and where to validate.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

AVM 3-Step Vendor Setup & Maintenance Process eGuide: https://training.debrarrichardson.com/course/eguide
Which State Registered: OpenCorporates: https://www.opencorporates.com
Secretary of State Validation: Vendor Process Training Center - Resource Library - https://training.debrarrichardson.com/resources
PEP Validation: TINCheck: https://www.tincheck.com
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creating a demo of the system.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRIS: Small Volume E-Filing 1099-MISC and 1099-NEC: https://training.debrarrichardson.com/course/iris
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com

Welcome back. In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information. This is the 5th episode in this series of 5.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 4th episode in this series of 5.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 5.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: Don't Collect Vendor Banking From An Invoice https://youtu.be/kGQ9pUYTjZw
Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 6.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: Vendor Update Notifications https://youtu.be/XFnVRJSBj3k
Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: Vendor Update Notifications
Debra R Richardson LLC: New Scam Alerts
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Social Security Death Master File Resources:
- United States Department of Commerce through the National Technical Information Service: https://classic.ntis.gov/products/ssa-dmf/#
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (TInCheck and VendorInfo)
Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Yes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Publications:
- Instructions for Forms 1099-MISC and 1099-NEC (Rev. January 2024): https://www.irs.gov/pub/irs-pdf/i1099mec.pdf
- 2024 General Instructions for Certain Information Returns: https://www.irs.gov/pub/irs-pdf/i1099gi.pdf
Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to compliance fines. If you want to know what are they and what you should be doing instead…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training Session: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor
Training Session: IRS W-8BEN and W-8BEN-E Forms What to Look For When Accepting From Your Vendor
Debra R Richardson LLC: New Scam Alerts https://training.debrarrichardson.com/blog
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you know what type of organizations the fraudsters are calling “easy pickings?”

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Recorded Future News Article: Tennessee school district loses $3.4 million to a fake curriculum
Debra R Richardson LLC: New Scam Alerts
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Want these immediate takeaways?

Common security threats unique to the account payable function
Resources for free and paid training to prevent fraud
Vendor setup and maintenance processes to avoid fraud
5 Steps to customized training to prevent fraud

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Download Handout and/or Watch Webinar Version On-Demand: https://attendee.gotowebinar.com/register/3971755298539636063
Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters know it! Make sure you know what tricks they will use in email as we come to the end of 2024.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love!

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Form 15397: Application for Extension of Time to Furnish Recipient Statements
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Watch On-Demand Webinar: RECORDING - 20 Tips in 20 Minutes - Collecting and Validating Vendor Banking Details to Avoid Fraud
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20 tips to do both…

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Watch On-Demand Webinar: RECORDING - 20 Tips in 20 Minutes: Cleaning Your Vendor Master File & Keeping it Clean
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check fraud. For a 5-step process to avoid paper check fraud…..

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Watch On-Demand Webinar: RECORDING - Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor https://training.debrarrichardson.com/course/w9
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor https://training.debrarrichardson.com/course/w9
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future. This IRS Form W-9 Series is for you – and in this episode we’re talking about common mistakes for vendors in that first tax classification.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop https://bit.ly/3r3ZDr5
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Bloomberg Article: ‘I Need to Identify You': How One Question Saved Ferrari From a Deepfake Scam
Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them. Now what?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Watch the Webinar Recording & Access the Handouts: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic. I was surprised.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

FedNow® Service Information: Explore FedNow Instant Payments:
Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The second form is the Vendor Banking Form.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

AVM Vendor Toolkit: Vendor Banking Form – Template
Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop https://training.debrarrichardson.com/course/vendoronboardingworkshop
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The first form is the Vendor Setup Form – with a twist.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

IRS Substitute Form Requirements:
- Instructions for the Requester of Form W-9
- Instructions for the Requester of Forms W-8BEN, W-8BEN-E, W-8ECI, W-8EXP and W-8IMY
Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop https://training.debrarrichardson.com/course/vendoronboardingworkshop
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay. But there are still red flags you can look for….and controls you can put into place to mitigate.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Authentication Training: 3 Step Vendor Setup & Maintenance Process Workshop
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has access to your vendor data. Why? Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud. Discover how the vendor team can implement a security audit with minimal IT input - in 5 steps.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use Artificial Intelligence tools to keep your job!

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Process Training Center: User Driven Automation
Resource for Artificial Intelligence (AI) Tools: Future Tools
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to vendors to avoid the complicated process of transferring that property to the applicable states. In between those steps, there are four vendor setup and maintenance tasks that might make the process easier.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training Session: From an Accounts Payable Perspective: A Step-by-Step Approach to the Unclaimed Property Process
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Authentication.Valdiation.Management™ (Free Authentication Section): 3 Step Vendor Setup & Maintenance Process Workshop
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Introducing GPT-4o – (YouTube Video): https://www.youtube.com/watch?v=DQacCB9tDaw
Authentication.Valdiation.Management™ (Free Authentication Section): 3 Step Vendor Setup & Maintenance Process Workshop
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You may be getting some help from banks finally on avoiding fraudulent payments. Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so…..

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Nacha Operating Rules (Sign Up for Operating Rule Alerts via Email): https://www.nacha.org/newrules
Do You Pay Vendors Via ACH? 2 Nacha Operating Rules to Know | Vendor Master File Tip of the Week: https://youtu.be/PamHnWms3Fo
Do You Pay Vendors Via ACH? Nacha Expands ACH File Deliveries | Vendor Master File Tip of the Week:
https://youtu.be/dHc2m_NFO44
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Remember when Signature Bank and Silicon Valley Bank failed in March of 2023? Those were the first bank failures since October of 2020 and news was everywhere. Well, there have been 4 more bank failures since then with the latest one in April of 2024. What should the vendor team do?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

FDIC Republic Bank Failure: https://www.fdic.gov/resources/resolutions/bank-failures/failed-bank-list/republicbank.html
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from deepfakes. Wasn’t expecting this….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Webinar: Combatting Deepfakes to Avoid Business Email Compromise - In 5 Steps
https://attendee.gotowebinar.com/register/3278619867996327770?source=Debra+Podcast
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters are after your checks. If you want to make sure you are protecting remittance addresses for your checks….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Webinar: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps https://attendee.gotowebinar.com/register/1144090665839159387
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual vendor and not a cybercriminal. There have been some changes in resources for 2024, so if you want to hear the updated resources……

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring. Do you know what to look for?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

ACFE Occupational Fraud 2024: A Report to the Nations: https://legacy.acfe.com/report-to-the-nations/2024/
Training Session: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
https://training.debrarrichardson.com/course/w9
Vendor Process Training Center: https://training.debrarrichardson.com
Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training Session: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC Free Live and On-Demand Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

In 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI. Here is a quick look at the stats compared to 2022 and before the pandemic.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Federal Bureau of Investigation(FBI): Internet Crime Report 2023
Federal Bureau of Investigation(FBI): Internet Crime Complaint Center
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: Free Live and On-Demand Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Finally – the IRS has published the updated version of the Form W-9. Now what?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Training Session: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
IRS: Instructions for the Requester of Form W-9 (Rev. March 2024)
IRS: Form W-9 (Rev. March 2024)
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right there? That’s no longer appropriate. Why?....

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

TrustMI Blog: Why Bank Account Validation Isn’t Enough
Authentication Training - AVM 3 Step Vendor Setup & Maintenance Process Workshop
https://training.debrarrichardson.com/course/vendoronboardingworkshop
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Remember that $25.6M successful payment to fraudsters? Of course you do, seems like every media outlet and all the companies you subscribe to (like mine) reported on it too. So how can you combat?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

CNN Article: Finance worker pays out $25 million after video call with deepfake ‘chief financial officer’
cnn.com/2024/02/04/asia/deepfake-cfo-scam-hong-kong-intl-hnk/index.html?utm_source=www.superpowerdaily.com&utm_medium=newsletter&utm_campaign=a-completely-open-source-ai-wearable-device
Authentication Training - AVM 3 Step Vendor Setup & Maintenance Process Workshop
https://training.debrarrichardson.com/course/vendoronboardingworkshop
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Get 20 tips to avoid the latest fraud trends of 2023 in 2024. Discover the latest 6 fraud trends of last year and how you can stay updated, avoid and detect fraud in the vendor setup and maintenance process.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: 20 Tips in 20 Minutes: Avoiding The Latest 2023 Fraud Trends in 2024
https://attendee.gotowebinar.com/register/4012895720469370453
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Watchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements. Plus, how you can get recommendations at no extra charge or how you can “diy” and build your own watchlist compliance matrix.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Webinar: In 5 Steps: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines https://debrarrichardson.com/webinarlisting/webinar-in-5-steps-build-a-watchlist-compliance-matrix-to-avoid-fraud-and-fines
Get Recommendations for Watchlists and More: Customized Vendor Validations
https://debrarrichardson.com/vendor-validation-session
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

How hard is it for you to get approved $500 of training or software to help you do your job better? See what fraudsters get for $500 to defraud you and your company.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

The Hacker News Article Referenced: Telegram Marketplaces Fuel Phishing Attacks with Easy-to-Use Kits and Malware
Authentication Training (Free Section): 3 Step Vendor Setup & Maintenance Process Workshop
Subscriber to New Scam Alerts: https://training.debrarrichardson.com/blog
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

To mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone. If that happens when you try to confirm your vendor’s bank change, what can you do?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Authentication Training (Free Section): 3 Step Vendor Setup & Maintenance Process Workshop
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor master file. Just one. What? Why? Then we fixed it.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Live Webinar: In 5 Steps-A Security Audit to Protect Vendor Data and Avoid Fraud
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Now that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your vendors is sufficient and valid for tax reporting, nor how you make sure it stays that way. If you want 20 tips on how to handle your Federal and State Reportable Vendors year-round…..

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

On-Demand Webinar: 20 Tips in 20 Minutes: Best Practices Handling US Federal and State Reportable Vendors https://attendee.gotowebinar.com/register/7453970190781734749
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If your vendor had to notify you of a fraudulent payment, you don’t have enough controls.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check the Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

Free Training Session: Plug Up The Gaps In Your Vendor Process
LinkedIn Newsletter: If You Had to Wait for a Vendor To Notify You of a Fraudulent Payment - You Don't Have Enough Controls
City of Burlingame: (scroll to bottom of article for earlier press releases) City recovers approximately 84 per cent of fraudulent funds from 2019 online phishing incident
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It shouldn’t happen but it always does – vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so here are some free reliable sources to find an address that is tied to your vendor.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team and register your free account for 3 free training sessions.

Links mentioned in the podcast + other helpful resources:

IRS Tax Exempt Organization Search Tool (TEOS): https://www.irs.gov/charities-non-profits/tax-exempt-organization-search
Securities and Exchange Commission (SEC) Edgar Database: https://www.sec.gov/edgar/search/#/entityName=USERFUL%2520CORPORATION
State Site Links: Vendor Process Training Center > Resource Library: https://training.debrarrichardson.com/resources
Debra R Richardson LLC 20 Tips in 20 Minutes: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Scamolidays are still going on, but we’re in the final week of the 4 week focus on specific scams and all content is up and published. Want to know what content is ready for you to stay safe through New Years and into 2024?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

#Scamolidays: https://training.debrarrichardson.com/scams
Vendor Process Training Center: https://training.debrarrichardson.com
20 Tips in 20 Minutes Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are? Do you know how to validate? And if you know you should validate - do you have links to those resources?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Process Training Center: https://training.debrarrichardson.com
20 Tips in 20 Minute Webinars: https://debrarrichardson.com/webinars
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

From a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 113+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

#scamolidays: https://training.debrarrichardson.com/scams
Vendor Process Training Center: https://training.debrarrichardson.com
New Scam Alerts: https://training.debrarrichardson.com/blog
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

There is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred. Most likely because they felt that positive pay would protect them against fraud. Maybe, but adding an additional step can go further to protect against check payment fraud.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

#scamolidays: https://training.debrarrichardson.com/scams
Cyber Fraud Prompts Butte Schools To Change Vendor Policy: https://rb.gy/e0ss7c
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC > 20 Tips in 20 Minutes Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Black Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped. Cue fraudsters. Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service!

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

US Postal Inspection Service: Smishing: Package Tracking Text Scams
Vendor Master File Tip of the Week > YouTube: 2 Free Validations - Don’t Pay A Fake Charity on Giving Tuesday
New Scam Alert/Fraud Protection: 10 Worst Black Friday Scams And How To Avoid Them
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

A particular type of check fraud and Ponzi schemes have something in common. We’re talking internal fraud with one example of how employees can perpetrate check fraud and why it can get out of hand….just like a Ponzi scheme.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Process Training Center: https://training.debrarrichardson.com
Free Webinars: https://debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The IRS made a change that will require more of you to file electronically, and guess what you need to file electronically? Yep, a Transmitter Control Code (TCC). But you may need more than one, and if you already have one, it may be deactivated.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

IRS IRIS Application for TCC: https://www.irs.gov/tax-professionals/iris-application-for-tcc
IRS Publication 1220 (eFiling for 1099s): https://www.irs.gov/pub/irs-pdf/p1220.pdf
IRS Publication 1187 (eFiling for 1042s): https://www.irs.gov/pub/irs-pdf/p1187.pdf
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s that time of the year – preparing for 1099 season. That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids. So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

IRS: IRS Tax Exempt Organization Search Tool (TEOS)
IRS Video: How to Complete Form W-9
Securities and Exchange Commission (SEC): EDGAR Database
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Getting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages. If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax scam.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

IRS Report Phishing and Online Scams: https://www.irs.gov/privacy-disclosure/report-phishing
IRS Tax Scams / Consumer Alerts: https://www.irs.gov/newsroom/tax-scamsconsumer-alerts
IRS e-News Subscriptions (IRS Tax Tips): https://www.irs.gov/newsroom/e-news-subscriptions
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Okay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already mid-October. In the interim, or anytime after, let’s talk about a Substitute W-9 Form that you can create (or update) that will benefit the Vendor Team and may even make it easier for the vendor to onboard.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

IRS Form W-9 Training Session: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Each week it seems I post about new victims of payment fraud caused by changing vendor banking information. In this episode I share 20 tips that the Vendor Team can use to avoid business email compromise.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Watch Webinar Recording / Download Presentation PDF: How Vendor Teams Can Avoid Business Email Compromise in 2023
Vendor Process Training Center: New Scam Alerts
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It comes around each year like clockwork – getting your vendor master file ready for annual tax reporting. It’s a great time to focus on all your vendor records to ensure the vendors are real, their data is accurate and you have time to follow-up with the vendors if their validations fail. Also, to find out how to get 17 more tips….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Free Webinar: 20 Tips in 20 Minutes: Cleaning Your Vendor Master File & Keeping it Clean
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

This is another podcast episode answering a frequently asked question. This episode I will talk about best practices for entering in the vendor information from the IRS Form W-9.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Process Training Center: https://training.debrarrichardson.com
IRS Form W-9 Training Session: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions. This episode I will talk about what happens when an existing vendor has a new IRS Tax ID, and why the question is not as simple as it sounds.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Check payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping. Here are the three types of positive pay that you can put into place with your bank to avoid check payment fraud. Stay on to learn how to find out what “Post No Checks” means and how it can be used to avoid check payment fraud.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Master File Tip of the Week: Use “Post No Checks” to Avoid Check Payment Fraud
Association for Finance Professionals: 2023 AFP Payment Fraud and Control Survey Report - Key Highlights
Vendor Process Training Center: Drop-In Live Q&A Session
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

We all love our jobs, bosses, companies, etc – but at some point, it may make sense to move on to the next career opportunity. Well, that opportunity will need a resume and while you may be tempted to use ChatGPT – here is one big reason may want to revise that Microsoft Word, Google Doc or more fancy platforms for resumes – yourself. What is it?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

IOFM APP2P Fall Conference 2023: https://events.iofm.com/conference-fall/
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Excited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP) automation project. If you want to discover his “best” best practice and save yourself from getting too far into a project and figuring out then it won’t work….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Wayne Schulz, Sage 100 Consultant: Schulz Says Newsletter
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

On July 26, 2023, the IRS issued a draft version of the Form W-9. Though the form is not final, what’s different? What’s missing?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Process Training Center: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
IRS Form W-9 (Rev. Oct 2023) Draft Published July 26, 2023: https://www.irs.gov/pub/irs-dft/fw9--dft.pdf
IRS Page for Draft Tax Forms: https://www.irs.gov/draft-tax-forms
IRS Site for Form W-9 Revisions: https://www.irs.gov/prior-year-forms-and-instructions?find=form%20W-9&items_per_page=200
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team. You don’t need IT for either, but one is a result of never-thought-about-it behavior of spam/fraud filters, and the other one you need a quick formula! I probably have you wondering now….

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

10X Your Excel Skills with ChatGPT (YouTube): https://youtu.be/JYtZ2zsdE_s
My Formula to Check for Spoofed Emails = “=IF(B1=C1,"Yes", "No")” Add the Formula in Cell A1
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Something new and not good. Fraudsters are expanding Synthetic ID Fraud from consumers to businesses. Discover what Synthetic ID Fraud is, why now, how it affects the Vendor Team and what steps the Vendor Team can take to combat it.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Bank Info Security Video: Business-to-Business Synthetic ID Fraud is on the Rise
Lexis Nexis: What is Synthetic Identity Fraud?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Ask the Expert > Vendor Process Training Center: https://training.debrarrichardson.com
Customized Vendor Validations: https://debrarrichardson.com/vendor-validation-session
Vendor Process ReDesign: https://debrarrichardson.com/redesign
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When it comes to vendor validations are you performing enough? Too many? Too often? How do you know for sure? Do you want vendor validations customized for your company?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Ask the Expert > Vendor Process Training Center: https://training.debrarrichardson.com
Customized Vendor Validations: https://debrarrichardson.com/vendor-validation-session
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

My power is out! Enjoy the replay of this always timely subject.

It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account. There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments. The question is: Are AP teams driving up volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Vendor Bank Account Ownership Validation Resources: www.debrarrichardson.com/vendor-validation-download
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Debra R Richardson LLC: How to Get Started to Remove Gaps in Your Vendor Process (scroll down on page)
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

We can always count on the IRS for updates that make us update! There are two that affect 1099s for the 2023 Tax Year and you can get a head start on preparing for them. What are they and what can you start doing now?.....

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

IRS Information Page: Filing Information Returns Electronically (FIRE)
IRS Information Page: QuickAlerts Library and Subscribe
Vendor Process Training Center: Drop-In Live Q&A Session
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Debra R Richardson LLC: How to Get Started to Remove Gaps in Your Vendor Process (scroll down on page)
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

To prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email? If so, that pressure could be taking a toll on you. I’ll discuss my observations of the reaction of the company and the reaction of team members when a fraudulent payment is made.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast + other helpful resources:

Article: The psychological impact of phishing attacks on your employees
Vendor Process Training Center: Drop-In Live Q&A Session
Vendor Process Training Center: https://training.debrarrichardson.com
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Debra R Richardson LLC: How to Get Started to Remove Gaps in Your Vendor Process (scroll down on page)
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Need benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own. I’ll also provide two episodes where you can get 25 KPIs that you can use with an explanation of how to use each.

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Debra R Richardson LLC > Blog: 25 KPIs for Accounts Payable Vendor Maintenance: Part 1 - Understand Your Vendor Master File
Debra R Richardson LLC > Blog: 25 KPIs for Accounts Payable Vendor Maintenance: Part 2 - Understand Your Vendor Request Activity
Vendor Process Training Center: Drop-In Live Q&A Session
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Debra R Richardson LLC: How to Get Started to Remove Gaps in Your Vendor Process (scroll down on page)
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Next month, July 2023, the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can pay your vendors via an instant payment! What does this mean for the vendor team?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Federal Reserve: FedNowSM Service
Federal Reserve Bank Services Video: FedNow(SM) Service Illustration
Debra R Richardson LLC: 20 Tips in 20 Minutes Webinars
Debra R Richardson LLC: How to Get Started to Remove Gaps in Your Vendor Process (scroll down on page)
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Check fraud has been on the increase since 2021. This episode contains 20 tips to avoid check fraud in the vendor process – how many can you implement?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand Webinar With Handouts: 20 Tips in 20 Minutes: How Vendor Teams Can Avoid Check Payment Fraud in 2023
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

One benefit of paying US vendors by credit card is that card issuer will issue required 1099’s to report the payment. A question I get often enough, when a vendor is paid by credit card, do you really need to collect the IRS W-9. The answer? Maybe…..

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: https://training.debrarrichardson.com
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Afraid of the IRS penalties and interest for no filing, late filing or corrections for reportable vendors? That’s nothing compared to the fines for two other organizations that can also hit your company with compliance fines. What are they?

Keep Listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

OFAC: Office of Foreign Assets Control (OFAC)
OFAC: Penalty Chart
OFAC: FAQ > If There is a Match
Nacha: Nacha Org
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Our Non-US counterparts still look at US businesses and wonder why we still write paper checks. It’s no secret that checks cost more to produce than say, ACH payments. So why are US companies still writing paper checks?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I love going to and speaking at Accounts Payable in-person conferences, I educate many – but I also learn a lot. Today I have 3 tips I learned from practitioners to avoid making a fraudulent payment.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When prompted, ChatGPT gave me 5 types of business email compromise! Four of the types, no problem – but one was one I hadn’t thought about but is definitely fraudulent! If you want to hear the five types and how to combat each….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Tip of the Week: Easy Precaution From the Secret Service to Protect Your Emails
Vendor Master File Tip of the Week: Don't Collect Vendor Banking From An Invoice
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you still collecting vendor supporting documents by email? Don't worry you are not alone, but this process does carry its share of organizing issues and fraud risks, so here are 3 tips that can help mitigate that fraud risk and organize your inbox and responses. Stay until the end to hear where you can get 17 more tips for free!

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

May 2023: LinkedIn Newsletter
Free Webinar: 20 Tips in 20 Minutes: Managing Your Inbox When Collecting Vendor Supporting Documents by Email.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Listen for 4 types of reports from your Accounting System or ERP that can help in the war against internal and external fraud. Yes I said war….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand Webinar: 8 Steps to Clean Your Vendor Master File
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The United States Postal Inspection Service? They’re real? Yes, it is and here are 5 tips that you can use to combat fraud at your company.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

United States Postal Inspection Service (USPIS):
- Main Page
- Subscribe to Scam Articles
- Forward Suspicious Texts
Vendor Process Training Center:
- Vendor Process Training Pass
- Frauds And New Scam Alerts + How To Prevent Them
Vendor Process ReDesign – Plug Up the Gaps In Your Vendor Setup & Maintenance Process
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When you inactivate vendors in your vendor master file, do you also remove the tax id and the vendor’s banking?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand Webinar: 8 Steps to Clean Your Vendor Master File
Vendor Banking Form Template w/Built-In Authentication to Prevent Fraud: Vendor Banking Form Template
Vendor Process ReDesign – Plug Up the Gaps In Your Vendor Setup & Maintenance Process
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you have internal employees collecting vendor supporting documentation for vendor adds and changes? What are the risks and how to mitigate them?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Banking Form Template w/Built-In Authentication to Prevent Fraud: Vendor Banking Form Template
Free Training Session: Build An Authentication Matrix So Your Vendor Team And Help Desk Do Not Communicate With A Fraudster
Vendor Process ReDesign – Plug Up the Gaps In Your Vendor Setup & Maintenance Process
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

A fraudulent payment has been made. Now what?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process ReDesign – Plug Up the Gaps In Your Vendor Setup & Maintenance Process
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s 2023, and I have an update on a topic I originally wrote about in 2019, before the C-word. Now there is at least one new threat that is gaining traction – darn it ChatGPT!

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Tip of the Week: What is Business Identity Compromise (BIC)?
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Training Session: Build An Authentication Matrix So Your Vendor Team And Help Desk Do Not Communicate With A Fraudster
Free Q&A Session Each Friday from 12-2pm EST: Drop-In Live Q&A Session
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Today, If an employee has been committing occupational fraud at your company – what would be your guess for how it would be revealed? And after how long?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
- Training Session: Mitigating Segregation Of Duties Conflicts In The P2P Process
- Free Q&A Session Each Friday from 12-2pm EST: Drop-In Live Q&A Session
Vendor Master File Tip of the Week: Embezzled $610K On His Way Out - Don’t Make the Same Mistakes
ACFE Report: 2022 Report to the Nations
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The Federal Deposit Insurance Corporation or FDIC shut down and took over Silicon Valley Bank on Friday, March 10th. What does that have to do with you? Could mean a lot of work.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Training Session: The BANK Of AP: An Internal Control System To Combat Business Email Compromise
Free Q&A Session Each Friday from 12-2pm EST: Drop-In Live Q&A Session
The New York Times Post: Silicon Valley Bank Fails After Run by Venture Capital Customers
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

One day I received an email from Angela Sarno. Angela and I worked together on a 60-minute webinar on vendor maintenance activities, but now what is she doing? Planning a full-day, in-person conference on the vendor master file? And it’s no cost? And they feed us? With CPEs? Wow! If you want to hear what’s included who else is coming, what you can learn, and more with all the passion we have for the vendor process….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Attend In-Person – Wednesday, April 12th Reston, VA: The Strategic Importance of Your Vendor Master File
Payment Works: An Orderly, Secured, and Trackable Vendor Process
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Two million dollar questions that I get all the time, and it seems like they should be easy to answer – but they are not. What are they?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Book a Vendor Validations Session: What Vendor Validations Should I Be Performing?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

What is causing a renewed interest in check fraud all of a sudden? And what can you do to protect your company checks?

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Article: The renewed rise of check fraud
Article: Criminals use Telegram to recruit ‘walkers’ as America’s big banks see an 84% increase in check fraud
Webinar: 20 Tips in 20 Minutes: How Vendor Teams Can Avoid Check Payment Fraud in 2023
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

So, you receive a vendor request to change banking. It’s coming from the actual vendor’s email address – you make the change, make the payment then find out that the payment went to a fraudulent account. The vendor didn’t request a change, instead, a fraudster requested the change from within the vendor's real email address. Who takes the

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Article: Hacker intercepts carpet company’s emails, retains customer’s $5000 deposit
Article: Clark Hill Successfully Represents Steel Building Manufacturer in Business Email Compromise Case
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Every now and again I get questions that I think can really help more than just the person that asked it. Either because I get it over and over again or because it’s a scenario you may not get often, but when you do – it’s a challenge. Subsidiaries + the IRS Form W-9 fits in this category and if you want to hear more about it….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Register for Weekly Q&A’s Every Friday 12-2pm ET: Drop-In Live Q&A Session
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

So I just tried to log on to ChatGPT and I received a message that “ChatGPT” is at capacity right now. Are those fraudsters tying up the site? I’m going to guess – yes. If you want to hear what I think is the good news and bad news with ChatGPT for the vendor team…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 60+ hours of weekly live and on-demand training for the Vendor team.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

YouTube Video: 10X Your Excel Skills with ChatGPT
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You didn’t get a chance to clean your vendor master file quarter – or maybe last year. Now it’s January that’s filled with preparation for distributing 1099s to your payees and the related 1099 filing with the IRS and some states. But you still have time to do the minimum to avoid fines and penalties…and you also have time to get help.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Webinar: On-Demand Webinar: Vendor Master File Clean-up Tools: Validate Vendor Data / Find Missing Vendor Data / Identify Duplicates
Webinar: On-Demand Webinar: 8 Steps to Clean Your Vendor Master File - Before the End of the Year
YouTube Video: 3 IRS 1099 Updates for the 2022 Tax Year
24-Hour Vendor Validations: https://debrarrichardson.com/cleanup
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Ok – so I think what is going on now. The payment fraud that happened during the rush of year-end is starting to be found. I get the calls or emails – but the problem is – there is no tip or set of tips I can say on a phone call or in an email that will fix the problem – because the problem is bigger than that. So, on today’s episode is what I think every vendor team needs to do to prevent payment fraud.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Webinar: 20 Tips in 20 Minutes: How Vendor Teams Can Avoid Business Email Compromise in 2023
Webinar: How Vendor Teams Can Avoid Check Payment Fraud in 2023
Webinar: The Evolution of Card and Payment Technologies
Vendor Process ReDesign: Consulting 2-Week Project
Vendor Setup Forms/Templates: Vendor Toolkit
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If any of you are buying a home, bought a home you’re a target two times over. Fraud scams are hitting the Real Estate Industry just like Accounts Payable to steal funds. They do however have two tips that I never talk about but might help us in Accounts Payable and at the end I’ll talk about a free webinar with an avalanche of fraud prevention tips in a short period of time that you don’t want to miss.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Webinar: 20 Tips in 20 Minutes: How Vendor Teams Can Avoid Business Email Compromise in 2023
Real Estate Articles/Infographics
- Florida man loses $15K to business email compromise in real estate scheme
- Mortgage Closing Scams: How to protect yourself and your closing funds
- Protect Your Money When Buying a Home From Wire Fraud Schemes
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Have you ever thought about outsourcing your vendor payments? Want to know what is involved and what you need to look for? Get educated with Mark Penserini from Corpay about what 3rd Party Payment Solution providers can do for your payment process. Then find out what else they can do that I agree with but may have you sweating…initially….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Mark V Penserini
Email: mark.penserini@corpay.com
Company Website: https://www.corpay.com
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If your company is a US entity, then there are at least five free validations that you should be doing when you onboard vendors. Three of the five can help you with 1099 and 1042 distribution and filing – which ones are those?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand Webinar: 5 Free Vendor Validations US Entities Should Be Doing https://debrarrichardson.com/webinarlisting/live-webinar-5-free-vendor-validations-us-entities-should-be-doing
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you just starting to clean your vendor master file in preparation for distributing and filing 1099s and 1042s? I have some tools and resources that may help you validate vendor data, find missing vendor data, and identify duplicates– so….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand Webinar: Vendor Master File Clean-Up Tools - Validate Vendor Data / Find Missing Vendor Data / Identify Duplicates https://debrarrichardson.com/webinarlisting/webinar-vendor-master-file-clean-up-tools-validate-vendor-data-/-find-missing-vendor-data-/-identify-duplicates
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you know your Business Email Compromise history? From “pig in a poke” to today, my guest Darrell R James a former FBI agent is here to talk business email compromise scams. If you want to know what “pig in a poke” means (and how many hundreds of years ago it was) and more……

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Darrell R James
- Email: darrell@drjinvestigations.com
- Company Website: https://www.drjinvestigations.com
Report Fraud
- IRS Report Phishing via Email: phishing@IRS.gov
- FBI Internet Crime Complaint Center > File a Complaint: https://www.ic3.gov/Home/BEC
- Federal Trade Commission: https://FTC.gov/complaint or https://IdentityTheft.gov
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Don’t know what to buy that team member for the holiday party? Or want to buy gift cards for that membership group? Especially around the holidays, gift card scams make their rounds - always with at least one new twist. I have 5 gift card scams trending today and I am saving the one I didn’t know about for last…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Federal Trade Commission: ’Tis the season to spot and avoid gift card scams
Federal Trade Commission: Gift Card Scams This one has links to reach out to merchants if you have paid a fraudster with one of their gift cards.
KnowBe4: Beware of New Holiday Gift Card Scams
Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Do you have any Segregation of Duties conflicts? No? You sure? Here is one area that you may not recognize that may reveal a Segregation of Duties conflict.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

SoD Training: Mitigating Segregation Of Duties Conflicts In The P2P Process
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

This week is International Fraud Awareness Week and so very fitting – I am going to share an experiment from a company that wondered what a scammer would do with $500 worth of gift cards!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Cofense Article: This is what happens when you give scammers $500 worth of gift cards: https://cofense.com/blog/this-is-what-happens-when-you-give-scammers-500-worth-of-gift-cards
FBI Washington Field Office warns Consumers About Gift Card Scams Video: https://www.fbi.gov/video-repository/psa-giftcardscam-123120.mp4/view
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
National Fraud Awareness Week: https://www.acfeinsights.com/acfe-insights/2022/10/19/2022-international-fraud-awareness-week-events-spotlight#:~:text=Fraud%20Week%202022%20will%20be,won't%20stand%20for%20fraud
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Right now in your vendor master file – do you have hotels and or restaurants setup as vendors? And if so – why can that be bad for your company?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Scam alerts and LinkedIn – are we surprised anymore? Here is a list of 11 that I found and hear about the 3 security features that LinkedIn has just rolled out that may help with the fake profiles that perpetrate these scams…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Bleeping Computer: LinkedIn's new security features combat fake profiles, threat actors
Training Session: FRAUDS AND NEW SCAM ALERTS + HOW TO PREVENT THEM - NOVEMBER 2022
New Scam Alerts: https://debrarrichardson.com/new-scam-alerts
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are there any differences in onboarding non-us vendors that are companies vs individuals? And how does the vendor team member fare dealing with this scenario…..hint – not as good as the last episode….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Training Session: IRS W-9 Examples By Tax Classification - What To Look For When Accepting From Your Vendor
Training Session: IRS W-8BEN & W-8BEN-E Forms What To Look For When Accepting From Your Vendor
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are there any differences between onboarding vendors that are companies vs individuals? And this is going to be a two-parter, so stick around to hear next weeks’.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It’s that time of year again – yes – time to clean the Vendor Master File! And stick around I’ll tell you where you can spend 30 minutes and get some great resources and tools to help with the process.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Webinar: Vendor Master File Clean-Up Tools: Validate Vendor Data / Find Missing Vendor Data / Identify Duplicates
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Move over Business Email Compromise (BEC), now there is a new term Business Identity Compromise (BIC) – what is it, where did it come from, and what do you do about it?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Tip of the Week > Two Creative Ways I’ve Heard Of To Confirm Bank Changes
KnowBe4 Article: Trend Micro Reports Stolen Identities And Deepfakes
FBI Private Industry Notification: Malicious Actors Almost Certainly Will Leverage Synthetic Content for Cyber and Foreign Influence Operations
FBI PSA Deepfakes and Stolen PII Utilized to Apply for Remote Work Positions
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Yes it’s more efficient and it costs less, but there are at least 4 reasons by you may not want to convert your check payment vendors to ACH. Also, if you want more information on the conversion I’d recommend…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Webinar: The Evolution of Card and Payment Technologies https://attendee.gotowebinar.com/register/3546762153098930188
Vendor Process Training Center: 55+ Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

So you were approved for a tool to check bank account ownership, and you’re checking each time you add or change a vendor banking details – but why are your match rates lower than you expected? One reason may be….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Ask for a Complimentary Session Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The Institute of Financial Management or IOFM is an organization that educates, certifies and supports Accounts Payable and other financial operations, professionals. Every year they have a Finance and Accounting Appreciation Week – and guess what – it’s coming up in September, then 2 more in October. Need ideas for a remote team?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

AP Appreciation Weeks: https://www.debrarrichardson.com/news-notes/ap-celebration-weeks
Protecting Yourself on LinkedIn The Ultimate Phishing Tool https://youtu.be/FNu_h3JaLzA
Ask for a Complimentary Session Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You’re probably used to annual IRS changes to the 1099-MISC and 1099-NEC forms by now. But this time, one of the two changes to the forms as you prepare for the 2022 Tax Year will actually help you.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

IRS Form: 1099-MISC Rev January 2022
IRS Form: 1099-NEC Rev January 2022
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The City of Portland made a confirmation phone call before a larger wire transfer. They paid a fraudster anyway. To find out what mistakes were made and why the confirmation phone call is just not enough….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Tip of the Week: Authentication: https://youtu.be/bjvFqF78lHg
Article: Before Portland lost $1.4 million in cyber breach, city treasurer raised red flag: https://www.opb.org/article/2022/08/22/portland-oregon-lost-million-funds-cybersecurity-theft/
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

When you or your team communicates with vendors, does everyone know what NOT to say to vendors to prevent fraud? Also, did you miss last week’s 200TH episode? listen to the end for a special discount code so you don’t feel completely left out.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Tip of the Week: Authentication: https://youtu.be/bjvFqF78lHg
TINCheck.com Vendor Validation Training: https://www.debrarrichardson.com/essentials
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

In celebration of my 200th Episode – I am giving away a free template ($24.99) value to help you fight Business Email Compromise (BEC). If you want to hear what it is, learn about it get the discount code, and download it for free before it’s too late….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Banking Form Template: https://www.debrarrichardson.com/store/vendor-banking-form-template
(Listen to the Episode for the discount code to download at $0 cost (a $24.99 Value)
Vendor Master File Tip of the Week: Authentication: https://youtu.be/bjvFqF78lHg
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you looking for ways to validate vendor bank account information to prevent fraud? In this episode, I talk about why you may want to (or not) use Micro Deposits versus the popular Early Warning/GIACT platforms…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Nacha > Operating Rules > Micro-Entries: https://www.nacha.org/micro-entries
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Does your company have ACH transactions? That answer is most likely yes – then if you or your team handles vendor invoices or vendor bank details – then you want to hear this episode. My guest today is Amy Morris, Senior Director, ACH Network Rules for Nacha and she is here to talk about an operating rule that requires security of your vendor’s bank account number wherever it is stored electronically. What is that rule? Is your company required to comply? Who is Nacha? .....

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Nacha > Operating Rules > Supplementing Data Security Requirements: https://www.nacha.org/rules/supplementing-data-security-requirements
Nacha > Operating Rules > Micro-Entries: https://www.nacha.org/micro-entries
Nacha > ACH Rules Resources for Corporates: https://www.nacha.org/content/ach-rules-resources-corporates
Nacha > File Delivery Bulletin (Additional Late Night ACH File Deliveries to Start in September 2022: https://www.nacha.org/sites/default/files/2022-07/ACH_Operations_Bulletin_2-2022_Additional_ACH_File_Delivery_Final_July_26_2022.pdf
Nacha > Sign Up to Rules News (scroll to footer): https://www.nacha.org/rules/operating-rules
Nacha > Operating Rules Products > Store: https://www.nacha.org/rulesyourway

More Vendor Process Resources

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com, and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at

Payment fraud resulting from receiving a fraudulent request to change vendor banking isn’t the only fraud threat to the Vendor Team Members that keeps rising. It’s not new, but it used to be rare and it’s back – job fraud. If you want to know how it can affect you, your team members, and your company …..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Subscribe to New Scam Alerts: https://www.debrarrichardson.com/new-scam-alerts
New Scam Alert: Job Seekers and Employers Beware! https://www.debrarrichardson.com/new-scam-alert-listings/new-scam-alert-job-seekers-and-employers-beware
New Scam Alert: One Employee’s Desire for a New Job Cost His Employer $540 million https://www.debrarrichardson.com/new-scam-alert-listings/new-scam-alert-dmv-warns-new-yorkers-of-new-phishing-scam-yd3rb
New Scam Alert: Cybercriminals Can Post Jobs on LinkedIn Posing as Any Employer They Want https://www.debrarrichardson.com/new-scam-alert-listings/new-scam-alert-cybercriminals-can-post-jobs-on-linkedin-posing-as-any-employer-they-want?rq=LinkedIn
FBI Public Service Announcement (PSA): Scammers Exploit Security Weaknesses on Job Recruitment Websites to Impersonate Legitimate Businesses, Threatening Company Reputation and Defrauding Job Seekers https://www.ic3.gov/Media/Y2022/PSA220201
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Stay Tuned. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account. There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments. The question is: Are AP teams driving up the volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com, and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are like many companies – when your vendor team receives a change of banking, before making that change a team member is confirming the change with the vendor….or are they? Or is it a valid confirmation?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com, and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

You are a US company and to make ACH payments to your vendors you send a pay file to your bank and your bank sends the payments to your vendors’ bank. The pay file didn’t fail and everything is great – until you get that Notification of Change (NOC) from your bank. Well, if you don’t know what that is or are not sure they are being worked then….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Verify Routing #’s with Federal Reserve: https://frbservices.org/
Nacha 2022 Nacha Operating Rules & Guidelines > Store: https://www.nacha.org/store
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Today I am reviewing a report on how occupational fraud has changed in the last 10 years – which could mean some changes in your current process. I have one specifically that I’ll talk about at the end to combat a surprising change.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Association of Certified Fraud Examiners (ACFE): Occupational Fraud 2022 - A Report to the Nationshttps://legacy.acfe.com/report-to-the-nations/2022/
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com, and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I talk a lot about external fraud on this podcast – but just as important is internal or occupational fraud – because you are paying these fraudsters. So, what are some red flags to spot employees that perpetuate this type of fraud? Stick around to the end to hear of an Occupational fraud case that involved former President Ronald Reagan’s hometown.

Keep listening. Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Association of Certified Fraud Examiners (ACFE): Occupational Fraud 2022 - A Report to the Nationshttps://legacy.acfe.com/report-to-the-nations/2022/
YouTube Documentary: All The Queen’s Horses - https://www.youtube.com/watch?v=tS1T3IwOQSs
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I attended an Accounts Payable conference in May where I had a few sessions where I talked about the Vendor Process and how authentication techniques, internal controls and best practices can help vendor teams avoid fraud, regulatory fines, and best practices. When I go – I talk to every and sometimes am still surprised at how many are still not doing some of the more well-known vendor process steps. Today, I am going to talk about three….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

New Scam Alert Resources:
- Debra R Richardson New Scam Alerts
- FBI Internet Crime Complaint Center Alerts
- IRS Tax Scams/Consumer Alerts
Free Webinar > 5 Free Vendor Validations US Entities Should Be Doing:
https://attendee.gotowebinar.com/register/3149084188732674062
YouTube Webinar: 8 Steps to Clean Your Vendor Master File When You're Doing It Manually:
https://youtu.be/yvbww1cqgxw
YouTube Webinar: Vendor Master File Clean-Up/Tools to Validate Vendor Data-Find Duplicates: https://www.youtube.com/watch?v=4Ck8tLQD1pY
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs/Webinars www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are still accepting vendor supporting documentation via email – it’s not ideal because that’s where fraud happens, however, you are not alone. So if this is you and you want hear 4 tips that will help you and your team manage those emails more efficiently while mitigating risk then…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I had an earlier podcast episode in early 2019 – episode 23 with this same topic. But since then – I’ve learned a lot, fraudsters have learned a lot so I thought I’d provide some updated information and resources so you can avoid fraud, regulatory fines and bad vendor data. Stick around to the end – I have a new training course on accepting your vendors’ W-8. So…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Essentials Training Series: IRS W-9, W-8, TINCheck.com, and 3 Step Vendor Setup & Maintenance Workshop
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Now, we all know that some of you out there can’t just cut off work while you’re traveling, even when it’s for vacation, so let’s talk about how you can avoid the fraud risk that comes with trying to respond to or process that all-important vendor request sent via email from your cell phone. And at the end, I will share tips from the National Cybersecurity Alliance for before, during, and after your travel to keep you and your devices safe.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links (banking validations): www.debrarrichardson.com/vendor-validation-download
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions, and digital content
Essentials Training Series: TINCheck.com Vendor Validations Explained
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Since US Non-Profit vendors are not reportable on the 1099-MISC or the 1099-NEC, you may be tempted to not collect the usual vendor setup forms or record their tax id or perform validations. Best practice is that you do. In this episode, I will talk about forms to collect and the validations to perform for Non-Profit vendors.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links (banking validations): www.debrarrichardson.com/vendor-validation-download
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Essentials Training Series: TINCheck.com Vendor Validations Explained
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are still receiving requests for changes to existing vendors via email – then I am sure you know you and your vendor team members are highly susceptible to fraud. But you’re not alone, because that is the way your colleagues are doing it to. So today, I thought I’d talk about 4 vendor forms you can use to mitigate that fraud risk and at the end I’ll let you know where you can get templates, so you don’t have to start from scratch creating your own.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

3 Step Vendor Setup & Maintenance Process - Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit. Save 25% with Discount Code: ADDTOOLKIT25
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content (Toolkit Included)
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If your team is responsible for maintaining vendor data in your vendor master file – if you haven’t already, you may be asked to identify, validate, and maintain the diversity status of your vendors. If you have that deer in the headlight look (like I did), then Neeraj Shah is here today to talk about what, why, and how, so….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

supplier.io > Flash Enrichment: https://hubs.la/Q0198_dk0
supplier.io > Blogs on Supplier Diversity: https://hubs.la/Q0198_lP0
supplier.io > Want to Talk about AP? https://www.supplier.io/accountspayable
supplier.io > Contact Page: https://hubs.la/Q0198_PF0
Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
Vendor Process Training Pass for weekly vendor process training, weekly Q&A sessions, and digital content
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I had a question come in from someone that handles vendor setup and was frustrated that vendors kept sending old versions of the IRS Form W-9 instead of the most recent version. I’ve been there and I know most of you listening have been there too, so if you want to hear my response that includes a sure-fire way to get vendors to complete an updated version….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: One Reason to Switch to a Substitute Form W-9
Essentials Training Series Training: IRS W-9 Examples By Tax Classification, What to Look For When Accepting Your Vendor’s W-9
Vendor Process Training Pass for weekly vendor process trainings, weekly Q&A sessions and digital content
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Remember in March of 2020 when most Vendor Teams packed up abruptly and went to work from home? And then in 2021 many Vendor Teams were still working remotely or some hybrid? Well, here are the FBI stats about the continued effects the pandemic had on Business Email Compromise (BEC). Plus, if you want to know what the FBI says you should do if you are a victim and how the FBI’s “RAT” team fits in….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

FBI Internet Crime Complaint Center Report 2021: https://on24static.akamaized.net/event/37/17/49/9/rt/1/documents/resourceList1649946101365/2021ic3report1649946083774.pdf
Has your company been a victim of BEC? Click here to file a BEC Complaint.
On-Demand Webinar: Don’t Pay Cybercriminals - Validate Domestic and International Bank Accounts. Actively Protect Your Payments
On-Demand Webinar: Protecting Vendor Bank Details When You Receive Changes Via Email. Beyond The Phone Call
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Does your company have a new or renewed focus on a diversity initiative, and you are tasked with identifying your new and existing vendors as diverse? Can you just give your vendor master file to someone and get it back with diverse vendors identified?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
SupplierGateway: https://www.suppliergateway.com/buyers/supplier-diversity/
Supplier.IO https://www.supplier.io/
Supplier.IO State of Supplier Diversity October 2021 PDF
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Is your team really making that phone call to Vendors who change their bank account information? Today’s episode will answer that question by giving you an internal control that can work to prevent both internal and external fraud.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

3-Step Vendor Setup and Maintenance Process eGuide (2022) With Authentication Matrix: https://www.debrarrichardson.com/store/eguide-3-step-vendor-setup-amp-maintenance-process-9za37
Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Age-old question – Should Accounts Payable or Purchasing own the Vendor Master file? And whichever one owns it – the other team wants them to be knowledgeable of what is important to them. So what is important to each team? And stay tuned to hear which I think should own it.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Free Vendor Process Risk Assessment > Schedule here: https://calendly.com/debrarrichardson/vendor-process-risk-assessment
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office. If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired. For you and your Vendor team member, I have some Policy, Process and Team Member tips that may help.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

OFAC Press Release March 11, 2022: https://home.treasury.gov/news/press-releases/jy0650
OFAC Validations: TInCheck: https://www.tincheck.com
OFAC Single Lookup: https://sanctionssearch.ofac.treas.gov/
OFAC Site Sign Up for Update Alerts via Email: https://service.govdelivery.com/service/multi_subscribe.html?code=USTREAS
OFAC RSS Feed: https://www.treasury.gov/resource-center/sanctions/OFAC-Enforcement/Documents/ofac.xml
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Would you like to attend a complimentary training session on a strategy to inactivate your vendors? Check below and understand what is an inactive vendor by listening to this replay. I talk a lot about cleaning the vendor master file and inactivating vendors. This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Attend a Complimentary Session: Inactivate Your Vendors You No Longer Do Business With To Prevent Fraud and Duplicate Payments on March 24, 2022, 12-1pm ET. Email me at debra@debrarrichardson.com
Blog: Which Vendors Should be Considered “Active” in Your Vendor Master File?
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more of you are going back to the office. If you are one of the ones where you’re adding back that commute on top of absorbing work from that employee (or employees) that left before the next one is hired. For you and your Vendor team member, I have some Policy, Process, and Team Member tips that may help.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Team Meeting Agenda | Vendor Master File Tip of the Week: https://www.youtube.com/watch?v=o4BV1B4aEew
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Clean-Up Your Vendor Master File Vendor Data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you are a US entity and not currently doing an IRS TIN Match for your vendors, 1) don’t worry you’re not alone and 2) I have options that you can pick from to start this critical validation. And if you are currently doing it, maybe a different option will make your vendor process more efficient.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Training: IRS W-9 Examples by Tax Classification > What to Look for when Accepting Your Vendor’s W-9: https://www.debrarrichardson.com/essentials
TINCheck.com: https://www.tincheck.com
W-9 Manager: https://www.w9manager.com/
IRS Publication 2108-A: On-Line Taxpayer Identification Number (TIN) Matching Program https://www.irs.gov/pub/irs-pdf/p2108.pdf
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Next week is Employee Appreciation Day. Whether you are a manager or an individual contributor, listen for ways to make your employees or colleagues feel appreciated. Heck – learn how you like to feel appreciated in the workplace. Who says this is the great resignation? Listen to the end where I give an example that I used to find out how my employees wanted to be recognized.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Book: “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People” https://amzn.to/2NqOQmh
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People

Yes, I know – you just got over getting the 1099’s processed. Well now it’s time to deal with your foreign payees and I have some tips that can help you avoid having your processes cost you IRS penalties.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

IRS 2021 Instructions for Form 1042-S: https://www.irs.gov/pub/irs-prior/i1042s--2021.pdf
IRS W-8BEN & W-8BEN-E Forms – Updated? | Vendor Master File Tip of the Week: https://youtu.be/3qj4FqhfMwk
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

It's getting close to Valentine's Day and the National Cybersecurity Alliance has tips so you don’t become a money mule and more….all the single ladies (and men)…….

Keep listening. Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

National Cybersecurity Alliance Romance Scams Toolkit
Report Fraud: Report the scammer to the FTC at ftc.gov/complaint and the FBI at ic3.gov.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Validating Vendor Banking information is critical to 1) make sure payments are successful, and 2) validate you are paying your actual vendor and not a cybercriminal. There have been some changes in resources, so if you want to hear the updated resources……

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Master File Tip of the Week: Authentication – Verify you are communicating with your vendor and not a fraudster.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

In 2021, we all hoped that the effects of 2020 would have peaked in many ways, but certainly with fraud – well – it did not. In this episode, I’ll talk about fraud in 2021 that you still need to watch out for in 2022, so….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Download the Webinar Handouts and/or Watch the Recording On-Demand: https://www.debrarrichardson.com/webinarlisting/live-webinar-top-3-frauds-that-affected-finance-vendor-teams-last-year-how-to-prevent-them-in-2022
Documentary (Free) > All The Queens Horses on Netflix: https://www.youtube.com/watch?v=dpr2A3S3CNk&t=227s
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you and your vendor team are accepting vendor supporting documents via email, then you are susceptible to email fraud. Doing something a bit different on this episode to provide you with a lightning round of tips so…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Download the Webinar Handouts and/or Watch the Recording On-Demand: https://www.debrarrichardson.com/webinarlisting/live-webinar-avoid-email-fraud-in-the-vendor-process-20-tips-in-20-minutes
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

So it’s not often that I have the chance to sit down and have a conversation with Jess Scheer the Executive Editor at IOFM, an association for Accounts Payable Professionals. If you want to hear a discussion on techniques to mitigate the risk of fraud in emails between myself and a leader from an AP Organization that has been serving the AP community since 1982…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Institute of Finance & Management (IOFM): www.iofm.com
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Now that the AP team has to send not only 1099-MISC but for the 2nd year – 1099-NECs – I thought I’d answer some frequently asked questions regarding dealing with two different forms for the same vendors.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

IRS Resource Links Mentioned:
- IRS Form: 2021 1099-MISC
- IRS Form: 2021 1099-NEC
- IRS Instructions: 2021 Instructions for Forms 1099-MISC and 1099-NEC
- IRS Publication 1281: BACKUP WITHHOLDING FOR MISSING AND INCORRECT NAME/TIN(S)
- IRS Publication 15 / Circular E (2021): Employer’s Tax Guide
- IRS Publication 1220 (2021): Specifications for Electronic Filing of Forms 1097, 1098, 1099, 3921, 3922, 5498, and W-2G
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In this episode, I am going to talk through a process to handle returned 1099’s. If you don’t have a plan for dealing with returned 1099’s or if you want to confirm you are doing the 5 steps I am going to include then.....

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

2 Year-End Tasks To Prepare for 1099s | Vendor Master File Tip of the Week
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I receive questions all the time on the vendor process. Here are my all-time top 3 frequently asked questions – and yes, they have everything to do with the W-9!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Training: IRS W-9 Examples by Tax Classification
Vendor Contact the IRS for a Form 147C: 1-800-829-4933.
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

receive, but today I wanted to share 3 not so frequently asked questions that may resonate with you especially given the changes so many Vendor Teams put into place as a result of the changes of the past 18 months.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I recently heard the acronym COI and didn’t know what it meant. Well, I know now and I am applying it to keeping your vendor data clean – so…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

For your Non-US Vendors – did you know that the IRS published new versions of the W-8 forms? If you want to know when you have to start using them and a brief checklist on what changed for the two most common forms collected by Accounts Payable…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

IRS Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals),
IRS Form W-BEN-E, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities).
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Download my Free ResourceW-8 Expiration Date Tracker
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you and your team find yourselves at near Year-End with W-9s to collect? I have a strategy that will get those W-9s collected or protect your company from when making payments to vendors that have not submitted a W-9.

Keep listening

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

Are you getting ready for the 1099 and 1042 forms distribution and the related tax filing? Are you dreading that because you know your Vendor Master File needs some help? What steps should you take to Clean Your Vendor Master File?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: It’s Time to Clean Your Vendor Master File - Updated for 2021

Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Educate/Activities
- Fraud Advisory Panel
- Federal Trade Commission
- Internal Revenue Service (IRS)
Research and Validate
- Internal Revenue Service (IRS):
- BBB – Better Business Bureau
- Charity Navigator
- Charity Watch
- Check Your State
5 Day Vendor Master File Clean-Up
Podcast Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud
Blog Post: Charity Fraud – Verify Before You Give.
Comparitech Blog: “Charity donations, online fraud, and hoaxes: What to look out for”
Vendor Validation Reference List with Resources Links: https://www.debrarrichardson.com/vendor-validation-download

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Working in a Hybrid Workplace – so if you are not yet back in the office 100% of the time – or if like most of us, when we worked full-time in the office, had to come home and plug up anyway and want to learn how you can stay safe….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: October is Cybersecurity Awareness Month: Prioritizing Cybersecurity in a Hybrid Workplace
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

It's October and that means it’s Cybersecurity Awareness Month – this week the focus in on Cybersecurity Careers – so if you are wondering whether you can make that leap from Accounts Payable to Cybersecurity…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: October is Cybersecurity Awareness Month: Why You May Want to Switch To A Cybersecurity Career
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

It's October and that means it’s Cybersecurity Awareness Month – Do you know your phishing defenses?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: October is Cybersecurity Awareness Month: 3 Fundamentals for Shoring Up Phishing Defenses
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

It's October and that means it’s Cybersecurity Awareness Month. What is that and what does it have to do with the Vendor Team?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: October is Cybersecurity Awareness Month and What the Vendor Team Can Get Out of It
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

You require and successfully collected the W-9. Are you performing all the recommended validations?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: 8 Validations Using the Data from the IRS W-9 Form – Updated for 2021
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

When you setup a new vendor or change an existing vendor, you’re probably collecting the IRS Form W-9 or the applicable version of the IRS W-8 along with a Vendor Setup form, and using that information to perform validations – but what about other documents that you may receive? Let’s take a look at data that you can validate on Invoices, Banking Forms and Contracts so you don’t miss out.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Vendor Validations Using the Data on Invoices, Banking Forms and Contracts
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

I talk a lot about cleaning the vendor master file and inactivating vendors. This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments, regulatory fines and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Which Vendors Should be Considered “Active” in Your Vendor Master File?
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

To prevent paying a fraudster your vendor’s payment – I bet your Vendor Team has implemented the step to contact the vendor. It’s called that “simple” phone call to eliminate fraud – but both you and I know that in practice – it’s just not that simple and most are missing one critical step.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines, and bad vendor data.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: A "Simple" Way to Mitigate Fraud is Just Not That Simple & The Missing Step
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

More Podcasts/Blogs www.debrarrichardson.com

More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Show Notes

In today’s episode, I have Casey Allen a Cybersecurity Professional to explain what your IT team is doing to protect your emails and what you can do to protect that small % that we all know still gets through to your inbox. And no, it’s not just “reviewing the email” – (although that’s needed to), it’s about having that conversation with IT and going in knowing what to ask for.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Casey Allen
- Casey on LinkedIn: https://www.linkedin.com/in/casey-allen-mcl/
- Concentric Website: concentric.io
Blog: One Question You Should Be Asking Your IT Team to Prevent Email Fraud at the User Level
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

You have a fraud scare – or worse, a fraudulent payment. You put processes into place to prevent it from happening again. 4 years later no one is following the processes, and it happens again. This is a true story…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: In 2017 A City Paid a Fraudster and In 2021 It Almost Happened Again – Here’s Why
Webinar: Controls For AP Vendor Master Teams to Prevent Fraud in the Vendor Master File
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

I talk a lot about external fraudsters trying to get fraudulent banking information into your vendor master file to divert your vendor's payments. In this episode, I will talk about a recent report that revealed the top ways that internal fraudsters concealed their fraud and the top ways that organizations like yours, detected it.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Top 4 Ways Internal Fraudsters Conceal Occupational Fraud and Top 3 Ways to Detect
Webinar: Controls For AP Vendor Master Teams to Prevent Fraud in the Vendor Master File
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com
Music Credit: www.purple-planet.com

If you think you recognize your vendor’s email address and everything is ok – in this episode I will talk about why that may not be the case and a new tool you can use to verify if you are suspicious.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Why You Still Need to Authenticate Vendors Even When Their Email Address Is Legitimate (Updated for 2021)
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you are currently doing an OFAC validation to make sure your vendor is not on the US Treasury watch lists but not doing the same for your vendor’s bank –

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Use TINCheck.Com to Validate Your Vendor’s Bank Is Not on a Sanctions List
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Are you in the middle of an AP Automation project and realize you don’t have email addresses for your vendors to notify them of changes to your process? Or maybe you’re doing a routine vendor master file clean-up and need to populate missing vendor emails – you’ve come to the right episode……

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: 9 Ways to Collect Missing Vendor Email Addresses to Update the Vendor Master File – Updated for 2021
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If your vendor team or Accounts Payable Help Desk is still taking calls from vendors – I have some information to help you with some 2021 updates because we know there have been some changes since the pandemic.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2021
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If there was 3 step process to make sure you were communicating and receiving supporting documentation from your real vendor, then making sure that the information on that supporting documentation was accurate, and then once in your vendor master file having a final control in place to make sure it was requested by your vendor – would you use it? Well, here it is.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Implement a 3 Step Process to Change Vendor Banking and Avoid Fraud
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

I found an Audit of 10 Government Entities on the Vendor Management practices and wow – their findings include common issues that your organization may be dealing with. So, if you want to hear what they found and best practices that you can implement to avoid….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Tales from an Audit: Findings for Management of the Vendor Master File and Best Practices to Avoid
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Have you heard of “Vishing”? That is Phishing – but with a “V”. If you want to know what type of fraud this is and how to protect your vendor team…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: What Is Vishing and How Can You Protect Your Vendor Team?
Subscribe to receive New Scam Alerts
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you know what your company’s Fraud Response Plan is? Is the Vendor Process included? Well, it should be and if you want to know what a Fraud Response Plan is and recommendations for what to include to support your vendor process…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Recommendations to Include in Your Company’s Fraud Response Plan For Your Vendor Processes
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In today’s episode, I am going to focus on 5 employees who took advantage of their position and a lack of internal controls to defraud their company – one of which had to take out a loan to survive. If you want to hear their fraud, how long it went on and how they were sentenced (or what they are facing)…

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Tales from A Dark Side: 5 Cases of Recent Occupational Fraud (And How To Avoid)
Episode 13: SMBs – What a Fraud Risk Management Program Can Look Like For You
Episode 64: Lessons Learned From One Government Incident to Prevent Employee Fraud
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In today’s episode, I have a very special guest Shakari Tucker-Dial to talk about the IRS Notification process when your company files its annual 1099 filing with inaccurate vendor legal name and tax id combination. Shakari has seen it all, both as an Accounts Payable practitioner and in her bookkeeping and consulting practice. So, if you want to demystify the CP2100/CP2100A/B-Notice process……

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Shakari Tucker-Dial:
- Website: www.jirehbookco.com
- Facebook: www.facebook.com/jirehBKC
- Instagram: www.instagram.com/jirehbookco
IRS
- e-Services to register for IRS TIN Match (Individual Lookup/Bulk TIN Match)
- Publication 1281: Backup Withholding For Missing and Incorrect TINS (1st and 2nd B-Notice Templates)
Blog: Best Practices for the B-Notice Process and Tips to Avoid it Next Season
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In today’s episode, I am giving you 4 questions to ask you and your team about your vendor process – I know you guys are doing double duty – some still working from home and all the risks that come with that – and some have moved to working a hybrid model with some % of remote vs in-office work, and some are back 100%. For all scenarios – ask these 4 questions to make sure you’re not allowing fraud, exposing your company to regulatory fines, and that you are not adding vendor data to your vendor master file.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: 4 Questions to Ask of Your Vendor Setup and Maintenance Process For 2021
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

As you and your vendor team members head back to the office full-time or in with a hybrid schedule, this is a great time to remind everyone of how to keep vendor sensitive data safe as hard copy documents start to come back into the picture and other team members start to stop by your desk.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Updated! Best Practices to Protect Your Vendors’ Sensitive Data from being Exposed on Desks, Printers, and File Cabinets
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Vendor Validations – are you or your Vendor team members logging into multiple sites to perform your vendor validations before adding that information into your vendor master file? Well, you’ll love this episode as I talk about TInCheck.com and how I found two advantages from using their platform. Listen to the end for how you can get help with that long list of validations and what they mean.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Two Advantages of Using TINCheck.com for the IRS TIN Match
Essentials Training Series TINCheck.Com Vendor Validations Explained - Individual Lookup and Bulk File Upload Results
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In this episode, I welcome Mo Miah from the AP Association to discuss the first AP Appreciation Week of 2021. Listen to hear the activities that are planned, how you and your team members can participate for free and what the heck a Wall of Appreciation is!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Need More Information on the AP Association’s AP Appreciation Week 2021?
AP Association: https://www.ap-association.com/
- AP Appreciation Week, May 17-21, 2021 – Sign Up for Free here.
- Wall of Appreciation Hashtag: #APAWeek2021
- LinkedIn Group: Accounts Payable Forum
- Connect with Mo Miah on LinkedIn
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Did you know there are Accounts Payable (AP) organizations that have AP celebration weeks? Well, we are going to talk about three organizations today and with one of their celebration weeks coming up in May – let’s get started!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Don’t Miss These 2021 Opportunities to Celebrate With Your AP Team
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

To avoid fraud, regulatory fines and just overall bad vendor data – there is a lot to think about in the vendor setup and maintenance process. Today I’ll go through 5 things that may have slipped through the cracks.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: 5 Considerations You May Not Be Thinking About for Your Vendor Process
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Rightfully so, you’ve probably have added additional steps to your vendor add/change process to avoid fraud, regulatory fines and just overall bad data. Keep them, but look at these three ways that can speed up the process and maybe offset some of that additional time for those preventative steps.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: 3 Ways to Speed Up The Vendor Onboarding Process
Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates and Desktop Procedures in the Toolkit.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

It's not often that I come across a new validation for the vendor legal Name – so if you are as curious as I was..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: A New Vendor Validation to Make Sure Your Vendor Is Real
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Think about that back and forth you go through with some vendors to get an accurate IRS Form W-9. In today’s episode, we are going to talk about what you should do when that happens.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: What To Do When Your Vendor Does Not Know How To Complete the IRS Form W-9
Vendor Non-Official Guidance For Completing the IRS Form W-9 included with the purchase of the IRS Form W-9 Examples by Tax Classification | Non-Official Guide To Train Your Vendor Team
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Okay – so we know Tesla has been trending for years in the electric car space – but I bet you would not have thought there would be a lesson that would be helpful for the Vendor Team. Well, here is a lesson we can learn from a recent insider Threat Attempt at Tesla.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: A Lesson Learned from A 2020 Tesla Insider Threat To Protect Your Vendor Team
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links:
www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Remember in March of 2020 when most AP teams packed up abruptly and went to work from home? Well here are the FBI stats about what affect that chaotic time had on Business Email Compromise and what the FBI says you should do if you are a victim.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: FBI Stats on Business Email Compromise (BEC) in 2020 and What They Say You Should Do If Your Company Falls Victim
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

US Government Vendors – so we know we don’t have to submit 1099’s for government vendors – but what does that really mean for the vendor setup process? And for that matter how does the IRS define government entities? And what is the fraud risk? Stay tuned for a bonus best practice at the end.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Address Standardization and Status: SmartyStreets
Blog: 3 Vendor Onboarding Best Practices for US Government Vendors
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

So, a vendor called in because their payment was not received. You research it or send it over to whoever does that on your team or in your company and found out the payment failed because the bank account was wrong. Your vendor then says that they changed it on the invoice – and now both your vendor and your internal team member wonder why you didn’t notice the change and request it to be updated. Was it really your fault?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Address Standardization and Status: SmartyStreets
Blog: Should You Change Your Vendor Banking Based on An Invoice?
Podcast Episode 115: Quick Episode on Authentication
YouTube: Authentication | Vendor Master File Tip of the Week
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

How do you have the steps in your vendor process split? Are they all done by one team member, split within the vendor team, or like some companies, are there separate departments handling separate parts of the process? And what could be wrong with this?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: How Do You Split Your Vendor Process Tasks? Plus, an Example
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you are like most your vendor addresses in your vendor master file are standardized in a format that ensures they are mailable. But will your vendor actually get what you send them?
Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Check Out SmartyStreets
Blog: Do You Have Vacant or Inactive Vendor Addresses in Your Vendor Master File?
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

My guest today was on all the way back in Episode 20 to talk about Employee Appreciation Day and how he as a Leader in his business, found ways to show his employees how much he appreciated them. He’s back to today to talk about what updates he’s made to adjust to COVID and what unique idea he has planned for this year's Employee Appreciation Day…Don’t know what day that is and you need some ideas?....

Learn:

What he does on Thursdays and Fridays for his employees that came out of COVID
Why he felt his company needed to be "Remote First"
What book he read that he now uses to keep his employees engaged
What funny thing happened to a Target ball

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Josh Kunkel, Principal, Method Group
- Website: https://www.method.group
- Email: Josh@method.group
- LinkedIn: https://www.linkedin.com/in/josh-kunkel-46730140/
- Facebook: https://www.facebook.com/josh.kunkel.562
Blog: Leaders: How to Make Your Employees Feel Appreciated - Updated for 2021!
Book: “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People Paperback” https://amzn.to/2NrNB6f by Gary Chapman and Paul White.
Book: “Designing Your Life: How to Build a Well-Lived, Joyful Life” by Bill Burnett
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People

Designing Your Life: How to Build a Well-Lived, Joyful Life

If you are wondering whether the IRS Form W-9 ever expires the answer is yes and no. To learn what I mean by that and when you should collect a new W-9 and listen to the end for a discount code on how you can save on a tool to make it easier….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog with all links: Do IRS Form W-9s Expire? When Should You Collect a New One?
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog with all links: Here’s How A Vendor Self-Registration Portal Can Add Security and Validation to Vendor Banking
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you know the difference between phishing, vishing and smishing? Well, if want to know the difference and how to specifically combat Smishing….

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog with all links: What is Smishing and How Can You Protect Your Vendor Team?
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Many Vendor Teams are still working remotely, and as a result of that many companies are thinking of changing where they work, which could affect what they work on, and where. If a decision has been made to centralize the vendor process (or you just want tips on how to improve this process).....

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog with all links: 7 Steps to Transition the Vendor Process to A Shared Service Environment
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

My podcast guest today is the founder of Happy AP in the UK and she is returning to give us an update on Brexit now that 2020 is past and so has January 1st, 2021 when the Brexit rules/regulations are now in place. What does that mean for Accounts Payable (AP) and what lesson did she learn from working remotely in 2020?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Heather Peters:
- Website: www.happyap.co.uk
- Twitter: https://twitter.com/HEATHER88357479
- Facebook: https://www.facebook.com/happy.ap.16
- APA Top 100 Influencers
UK-EU Trade and Cooperation Agreement
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you know what the Top 3 Fraud Risks are for Accounts Payable and Vendor Teams going into 2021 are? Join my guest Geoffrey Simpson and I, as we talk about our top 3 fraud risks from episode 60 last year and how they were affected by the pandemic and hear this year's top 3 fraud risks and how you can combat them.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Geoffrey Simpson:
- LinkedIn: https://www.linkedin.com/in/geoffreysimpson/
- Spiked Mace Software: http://SpikedMace.com
- Breach Management: http://Breach.Management
- Anti Phishing Working Group eCrime 2020: https://on.lenos.com/antiphishing/Virtual-eCrime-2020/Home
- http://GeoffreySimpson.me
- g@GeoffreySimpson.me
On-Demand Webinar: Top 3 Fraud Risks Vendor Teams Need to Watch Out For in 2021 and What Can Combat Them https://register.gotowebinar.com/register/2243826567159792396
Article: Employee Embezzlement in Times of COVID-19 https://www.law.com/thelegalintelligencer/2020/12/22/employee-embezzlement-in-times-of-covid-19/
ACFE Report: Fraud in the Wake of COVID-19: https://www.acfe.com/uploadedFiles/ACFE_Website/Content/covid19/Covid-19%20Benchmarking%20Report%20December%20Edition.pdf
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Since this is another short holiday week for everyone across the world to go into the New Year, I thought I’d give you something can listen to quickly – a quick Vendor Master File tip on using a Company Branded ACH Form. If you’re not using it – this is a great time to start the year off right.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process Team Training - Learn More.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Vendor Master File Tip of the Week: YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Since this is a short holiday week for those in the United States, I thought I’d give you something can listen to quickly – a quick Vendor Master File tip on Authentication and you know it’s important to know you are communicating with your vendor or internal employee and not a fraudster resulting in a fraudulent payment.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Vendor Process Team Training - Learn More.
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Vendor Master File Tip of the Week: YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working. If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned on the vendor team.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Lessons Learned Implementing A Vendor Self-Registration Portal Part 3 – The Vendor Team
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working. If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned on the users.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Lessons Learned Implementing A Vendor Self-Registration Portal Part 2 – The Users
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Automation in Accounts Payable is not new, but many AP teams are turning to automation as we deal with continued remote working. If a Vendor Self-Registration Portal is your automation – you don’t want to miss this episode on lessons learned related to the portal.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Lessons Learned Implementing A Vendor Self-Registration Portal Part 1 – The Portal
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Since this is a short holiday week for those in the United States, I thought I’d give you can listen to quickly on Bank Validations.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Itunes: https://itunes.apple.com/us/podcast/putting-the-ap-in-happy/id1439623266?mt=2

Stitcher: https://www.stitcher.com/podcast/putting-the-ap-in-happy?refid=stpr

Spotify: https://open.spotify.com/show/0MTBlLqbhf18bDEpNr0bkH

TuneIn: https://tunein.com/podcasts/Business--Economics-Podcasts/Putting-the-AP-in-hAPpy-p1186010/

YouTube: https://youtu.be/anx4ypygDdQ

While you may not think you have a problem, if these 7 events are happening at your company, they are warning signs that it’s time to clean your vendor master file.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Are These Happening to You? 7 Warning Signs it's Time to Clean Your Vendor Master File
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Remember the best practice to create a general AP mailbox to consolidate one place to receive emails that each applicable team member could access? Well, cybercriminals know this and are taking advantage.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: AP General Mailboxes Are Being Attacked – 2 Resources to Validate Vendor Domains
Did you know that I help AP teams create desktop procedures? Email me at debra@debrarrichardson.com for more information and to have completed desktop procedures in 10 days.
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

It’s that time of year – again. Want to know how you can getting you and/or your vendor team ready for year-end?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Getting the Vendor Team Ready for the Busy Year-End
Did you know that I help AP teams create desktop procedures? Email me at debra@debrarrichardson.com for more information and to have completed desktop procedures in 10 days.
Authentication Workshops: Are You Really Communicating with Your Vendor?

· Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download

Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

· More Podcasts/Blogs www.debrarrichardson.com

· More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you or your team are currently storing and maintaining vendor banking in your Accounting System or ERP you’ll want to hear my answer to an email question regarding risk.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Are You Putting Your Vendors’ Banking at Risk in Your VMF?
Did you know that I work with AP teams create desktop procedures? Email me at debra@debrarrichardson.com for more information and to have completed desktop procedures in 10 days.
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Are you (or do you have) a new team member in Vendor Maintenance and want some training recommendations?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: 5 Recommendations to Train Your New Vendor Maintenance Team Member
Did you know that I help AP teams create desktop procedures? Email me at debra@debrarrichardson.com for more information and to have completed desktop procedures in 10 days.
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you have International or Non-US vendors in your vendor master file? Well if you said yes, I agree with you. If you said no, stay tuned for something you didn’t know you needed.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: Non-US Vendors? Collect and Use Vendor Registration Numbers
Get the new Global Vendor Registration NumbersReference List with 100+ Countries Included
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Have you just arrived in Accounts Payable and looking for some training? Or are you a seasoned AP Professional that is looking to move up? How about somewhere in between? Today I am listing those AP Organizations and the AP Certifications they offer.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post With Links Mentioned in Episode: 14 Achievable AP Certifications That May Help Your Career
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Keep the fluff – if all you want is a list of free and paid resources to validate your vendor banking – this episode is for you!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Related Blog Post: Free and Paid Resources to Validate Vendor Banking Details
Download Desktop Procedure Template: https://www.debrarrichardson.com > Free Resources
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

We all know to check the domain of our vendors’ email address to verify that it is not fraudulent, but what happens when the cybercriminal is sending the email from your vendor's email account?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Download Desktop Procedure Template: https://www.debrarrichardson.com > Free Resources
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

We all know to check the domain of our vendors’ email address to verify that it is not fraudulent, but what happens when the cybercriminal is sending the email from your vendor's email account?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand webinar: Protecting Vendor Bank Details When You Receive Changes Via Email. Beyond The Phone Call
Blog Post: Is Your Accounts Payable Team Still Taking Live Phone Calls from Vendors? Updated For 2020
Blog Post: Send A Notification After Updates in the Vendor Master File
KnowBe4: How to Defend Against Phishes Coming from Trusted Partners
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

You may already know that you need to get your vendor sensitive information out of email, but you may not know a couple of options you can use instead. If you want to learn about that…..

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

FBI’s 2019 Internet Crime Report
APWG’s Phishing Activity Trends Report
Case Study from PBC Today
FON: VendorInfo & InvoiceInfo
W-9 Manager-Use Code HAPPY20 for 20% off
Authentication Workshops: Are You Really Communicating with Your Vendor?
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Want to know how Accounts Payable can use risk management programs to help with keeping vendor records clean in the vendor master file?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: It’s Time to Clean Your Vendor Master File”
On-Demand Webinar: 8 Steps to Clean Your Vendor Master File
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Vishing campaigns are increasing – do you and your team know how to protect your vendor data and your company’s payments so that you pay the right vendor?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

New Scam Alert: Surge in Vishing Following Work From Home
Blog: Send a Notification to Vendors After Updates in the Vendor Master File
Social Engineer: www.social-engineer.org
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

· More Podcasts/Blogs www.debrarrichardson.com

· More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last three episodes, I talked about California, Pennsylvania and Nebraska. And I originally said there were only 3 states, however, there is one more – South Carolina. And this one is definitely unique.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

South Carolina Department of Revenue
South Carolina: I-312 – Nonresident Taxpayer Registration Affidavit Income Tax Withholding
Blog/Podcast: Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors?”
Blog/Podcast: Do You Need to Collect the PA REV-1832 Form When Setting Up New Vendors?
Blog/Podcast: Do You Need to Collect the NC W-4NA Form When Setting Up New Vendors?
Desktop Procedures Template: Download
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last two episodes, I talked about California and Pennsylvania. This week is the State of Nebraska. Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Nebraska Department of Revenue Information Guide
Nebraska Income Tax Withholding Certificate for Nonresident Individuals (Form W-4NA)
Blog/Podcast: Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors?”
Blog/Podcast: Do You Need to Collect the PA REV-1832 Form When Setting Up New Vendors?
Desktop Procedures Template: Download
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment? Last week I talked about California – this week is the state of Pennsylvania.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Link Resources:

The State of California Franchise Tax Board
Pennsylvania Department of Revenue
PA 1099-MISC Withholding Exemption Certificate
Pennsylvania e-tides System
Blog/Podcast: Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors?”
Desktop Procedures Template: Download
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Link Resources:
- The State of California Franchise Tax Board
- Form 587: Non-Resident Withholding Allocation Worksheet
- Form 590: Withholding Exemption Certificate
- Desktop Procedures Template: Download
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you have a Canadian Vendor to setup and need some resources to make sure you are verifying tax registration numbers, address formats, watch lists and banking information?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Link Resources:
- The Business Number (BN): Canada Revenue Agency (CRA)
- TINCheck: https://www.tincheck.com
- GST/HST Canada - Government of Canada: website
- PST - British Columbia eTaxBC: here
- Canada Post: https://www.canadapost.ca/cpo/mc/personal/postalcode/fpc.jsf
- SmartyStreets: https://www.smartystreets.com
- OFAC: OFAC - Office of Foreign Assets and Control
- OIG: Office of Inspector General (OIG)
- SAM: https://www.sam.gov
On-Demand Webinar: Don’t Pay Cybercriminals - Validate Domestic and International Bank Accounts. Actively Protect Your Payments”
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Are you ready to clean your vendor master file and would like to hear about three tools can help you validate vendor data and find duplicate vendors?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Tools (Non-Affiliate Links)
TINCheck: https://www.tincheck.com
SmartyStreets: https://www.smartystreets.com
Ablebits: https://awww.ablebits.com
Blog Post: It’s Time To Clean Your Vendor Master File
On-Demand Webinar: 8 Steps to Clean Your Vendor Master File
Live Webinar: Vendor Master File Clean-up: Tools to Validate Vendor Data and Find Duplicates
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you have an upcoming or are you living through a Merger or Acquisition of another companies Accounts Payable activity into yours? My guest today Robert E Bendetti JR is a CPA and here to talk about what 3 critical areas you should be focusing on.

Topics Covered:

Learn what you should do first with their AP team before you start the merging processes
Learn Working Capital strategies with the new and also your existing vendors
Learn how you can protect both companies before and after a Merger & Acquisition

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Robert E Bendetti Jr, CPA:
- Life Cycle Engineering: https://wwww.LCE.com/
- Global CFO Council: https://www.globalcfocouncil.com/
- LinkedIn Profile: https://www.linkedin.com/in/robertbendetti/
- Blog Post Merger or Acquisition? 5 Steps to Merge Vendors into Your Vendor Master File
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

stayhappy #accountspayable #puttingtheapinhappypodcast #podcast #vendorsetup #fraud #suppliermasterfile #vendormasterfile #technology #rpa #acquisition #merger

Wondering what Machine learning can do for Accounts Payable? My guest today Mikko Hytönen, CEO of Dooap is here to share with you how you may already be using It, and if not, how you can start.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Dooap:
- Website: https://www.dooap.com
- LinkedIn: https://www.linkedin.com/company/dooap/
- Twitter: @DooapAX
- Automazing Podcast: https://www.dooap.com/blog/tag/podcast
Vendor Validation Reference List with Resources Links:
- www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Reviewing an article from nsKnox on Sox compliance and why it is not enough to protect your company against fraud. Whether you are a public company and are required to follow Sox controls or chose voluntarily follow if you are a private company – this episode is for you.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog Post: Why Sox Compliance is Essential (but not enough on it’s own)
Webinar: Don’t Pay Cybercriminals - Validate Domestic and International Bank Accounts. Actively Protect Your Payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Rhea Galsim is my podcast guest today and we are talking about CSNP, a 501c3 Non-Profit organization that provides free cyber safety training for organizations and individuals. If you are a Small to Medium-sized Business (SMB) that needs a free resource on cyber safety or you are individual that wants to get started or further their career in cybersecurity with an organization that has great content and skill resources

Topics we discuss:

Her Volunteer Work with Non-Profit Cyber Safety Education CSNP
The mission of CSNP Chapters and Committees
Free Cyber Safety Resources offered by CSNP

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Rhea Galsim
- Email: rheag@distillsecurity.com
- Twitter: https://twitter.com/soundslikerhea
- Distill Security: https://distillsecurity.com
- Linkedin: https://www.linkedin.com/in/rheagalsim
CSNP Web Page: https://www.csnp.org
Evolve Security https://www.evolvesecurity.com/academy/in-person-bootcamp
Dark Reading- Cyber Topics Website: https://www.darkreading.com
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you are one of many AP teams that are now starting to look at implementing or upgrading AP Automation tools, then you need to listen to my guest Rhea Galsim. She will discuss audits to evaluate cloud-based applications to protect your company from potential data breaches, how to reduce risks, and stay cyber safe using cloud applications.

Topics Covered:

Soc 1 and Soc 2 Audits
PCI Audits
Frequency of Audits
Password Managers
Encryption Standards for Cloud-Based Email

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Rhea Galsim
- Email: rheag@distillsecurity.com
- Twitter: https://twitter.com/soundslikerhea
- Distill Security: https://distillsecurity.com
- LinkedIn: https://www.linkedin.com/in/rheagalsim
- CSNP Web Page: https://www.csnp.org
Evolve Security https://www.evolvesecurity.com/academy/in-person-bootcamp
Dark Reading- Cyber Topics Website: https://www.darkreading.com
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.

· More Podcasts/Blogs www.debrarrichardson.com

· More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Back talking about vendor self-registration portals this week expanding on one of the three ways to increase vendor adoption I recommended in Episode 85: by not making it complicated – or keeping it simple.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

OnDemand Webinar Recording: A Journey: Implementing a Vendor Self-Registration Portal.
Vendor Self-Registration Portal Blogs: https://www.debrarrichardson.com/search?q=Vendor%20Self-Registration%20Portal&f_collectionId=5bc8b4a5eef1a1739264ae85
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Vendor Self-Registration Portals as a result of the current Pandemic and what may be the new normal for Accounts Payable or AP may be getting a 2nd look. Whether you are looking at implementing a Vendor Self Registration Portal, getting back to the stalled project, or looking to increase your adoption rates for your current portal – this episode is for you.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

OnDemand Webinar Recording: A Journey: Implementing a Vendor Self-Registration Portal.
Vendor Self-Registration Portal Blogs: https://www.debrarrichardson.com/search?q=Vendor%20Self-Registration%20Portal&f_collectionId=5bc8b4a5eef1a1739264ae85
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Can you use a tool used to check for fraudulent invoices sent via email to check for fraud in vendor changes sent via email?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Partners Page: Check An Invoice (CAI)
Blog Post: Are Your Emails Being Intercepted? Fight Email Fraud
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

I know that due to recent events many of you are putting in extra effort to convert check payment vendors to ACH/EFT. Well, Cybercriminals also know and are taking advantage. Think.Digital Partners have reported that hackers attacked the world’s businesses 22 million times between April 13th and April 19th. This episode I talk about ways you can automate authentication to avoid fraud when you are using a manual process to update your vendor bank details. What do I mean by that?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

On-Demand Webinar: Protecting Vendor Bank Details When Changes Are Received via Email - Beyond the Phone Call
Think.Digital Partners: https://www.thinkdigitalpartners.com/news/2020/04/21/hackers-attacked-the-worlds-businesses-22-million-times-in-the-last-7-days-alone/?utm_campaign=shareaholic&utm_medium=twitter&utm_source=socialnetwork
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today I have Diogène Ntirandekura on the podcast talking SAP and how the Vendor Master File is affected by and affects the purchasing, inventory, and invoice processes. Diogène is an SAP Consultant and SAP S4 Hana SME in multiple modules and gives us some insight, tips, and recommendations including how his goal is to curate a positive relationship between clients and consultants on the SAP project. Now this will be interesting.

What We Discuss

How he contributes to his goal of SAP consultants and their clients having a positive relationship
Learn the purpose of the Material Master to control purchases
Common pain points he sees with clients implementing SAP S4 Hana
Why you shouldn’t hesitate and tips to make your migration to SAP S4 Hana project successful

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Diogène Ntirandekura
- LinkedIn profile: https://www.linkedin.com/in/diogenentirandekura/
- ERP Happy www.erphappy.com
- Consulting Lifestyle Podcast: www.Consultinglifestyle.fm
- Episode 33 is an interview with Debra Richardson: https://consultinglifestyle.fm/33
- Email: info@consultinglifestyle.fm
- SAP Client Service Module - Book “Exceller dans le service à la clientele avec SAP CS (French Edition): https://www.amazon.com/Exceller-dans-service-clientele-French/dp/3960124406/ref=sr_1_1?crid=2DJTR8VHQS764&keywords=exceller+dans+le+service+%C3%A0+la+clientele+avec+sap+cs&qid=1580296361&sprefix=EXCELLER+DANS+%2Caps%2C134&sr=8-1
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Exceller dans le service à la clientele avec SAP CS (French Edition)

During the Global Shelter in place, requirements were you or your team stuck at home trying to do research on invoices or complex vendor requests, but the key data you needed was back at the office in your desk files or file cabinets? Today I have on the podcast Keith Wasnok, and he is going to talk all about Document Scanning so that you can be prepared if you have to work remotely again.

What We Discuss

Use cases during this pandemic that he has seen with his customers
The different level of services offered
What makes it easy for staff to retrieve documents
Security for accessing the documents

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Keith Wasnok 714-396-7080
TierFive www.tierfive.com
Pymnts.com / AVIDExchange Resource: “How AP Automation Supports Business Continuity Plans”
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

As of the recording of this podcast, the third week of April, the world is still in varying stages of the Global Coronavirus pandemic and shelter in place requirements. Many companies and their AP teams were abruptly sent home to work whether the company or the employee was prepared to deal with, among other things, the increased cybersecurity risks. Today I have on the podcast, Korinne Jackman, who will explain in detail the NIST Framework that was designed to help companies of all sizes put a plan in place to better manage and reduce cybersecurity risk.

What We Discuss

The Five Functions of the CORE.
The purpose of the recently added TIERS and PROFILE sections.
What tools and references NIST provides to help businesses apply this framework?
What are some of the policies should they include for AP Team Members working from home?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Connect with Korinne Jackman on LinkedIn: https://www.linkedin.com/in/korinnemjackman/
Webinar: “Protecting Vendor Bank Details When You Receive Changes Via Email. Beyond The Phone Call” www.debrarrichardson.com/webinars
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

NIST Links:

NIST (2017). About NIST. National Institute of Standards and Technology. Retrieved from https://www.nist.gov/about-nist (accessed on March 25, 2020).
NIST (2018). Framework for improving critical infrastructure cybersecurity (NIST CSWP 04162018). National Institute for Standards and Technology. Retrieved from https://nvlpubs.nist.gov/nistpubs/CSWP/NIST.CSWP.04162018.pdf (accessed on February 8, 2019).
NIST (2019). Industry impacts: Cybersecurity framework. National Institute of Standards and Technology. Retrieved from https://www.nist.gov/industry-impacts/cybersecurity-framework (accessed on March 25, 2020).
NIST (2019). Cybersecurity Framework: An introduction to the components of the Framework. National Institute of Standards and Technology. Retrieved from https://www.nist.gov/cyberframework/online-learning/components-framework (accessed March 25, 2020).
NIST (2019). Cybersecurity Framework: International perspectives. National Institute of Standards and Technology. Retrieved from https://www.nist.gov/cyberframework/international-perspectives (accessed on March 25, 2020).
NIST (2019). Cybersecurity Framework: Small and medium business perspectives. National Inst

Today I am talking with self-proclaimed (but I agree) “Pretty Cool” Dr. Germaine Walker, Freelance Dr. of Cybersecurity, and author of The Book About IT Leadership That Is Not Really About IT - Managing the SMEs. We discuss leadership, cybersecurity, motivating employees and tips on being safe while working remotely, working in the office or traveling.

We discuss:

How he found his passion for IT after his parents gave him one of the first computer video games
His book The Book About IT Leadership That Is Not Really About IT - Managing the SMEs. and why he wanted to make it more fun for the reader
His views on the future of working remotely
His secret for leadership to manage a highly intelligent workforce
Why cybersecurity training is important and how to make it fun while improving the comprehension
Security tips when working remotely during shelter in place requirements and beyond

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Dr. Germaine Walker: Connect on LinkedIn: https://www.linkedin.com/in/iamdrwalker/
Buy His Book on Amazon: The Book About IT Leadership That Is Not Really About IT - Managing the SMEs
Happenstance, LLC: https://fight-murphys-law.com/
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

The Book about IT Leadership that is not really about IT: Managing the SMEs

Today I have Dan French, CEO of Consider Solutions on the podcast to talk about survey results that give insights on the global end-to-end Source to Pay process including pain points and whether management is focusing on those pain points. Dan also talks about what role behavior plays and what surprised or assured him in the results.

Is technology the silver bullet?
What role does behavior play in technology implementations?
Is management focusing on the same pain points as their groups?
Why is there a criticality of Vendor Master Data?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Get your copy of the Pain Points and Challenges in Source to Pay and Purchase to Pay. 2020 Survey Results: dan@consider.biz
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

As we all continue to navigate home and professional life due to Social Distancing requirements amid uncertain times the ability to perform work at home can be a concern for Accounts Payable Leaders and Professionals.

Today I have a guest Karim M Jinnah and AP Automation Business Advisor from Yooz, Inc. Yooz, Inc is a leading cloud-based automation solution provider, that was recognized as one of the Top 10 Accounting Solutions by CFO Tech Outlook in 2018, 2019 and 2020, and as Best P2P Solution by Fintech Breakthrough Awards also in 2018, 2019, and 2020. If you want to know what AP Automation is doing for those who have it and how you can get it, then this is the episode for you.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Yooz, Inc: www.getyooz.com
Connect with Karim M Jinnah on LinkedIn
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Are you working remotely and find that processing Accounts Payable Vendor requests take longer and are harder complete when you are not in the office? Let’s take a look at Vendor Self-Registration Portals and see how they can help you and your teamwork better remotely.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog "Need Help with ROI for a Vendor Portal?
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. Management: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

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Is both your Accounts Payable (AP) Vendor team AND vendor working from home due to the coronavirus COVID-19? What do you do when you have vendor changes and can’t make that confirmation?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog Post: 3 Reasons Why it Should Take Longer to Add or Change an Existing Vendor
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. Management: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Are you and/or your Accounts Payable (AP) Vendor team working from home due to the coronavirus COVID-19? Want to know how to track productivity so you can prove your or your team are rock stars at home?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog Post: 25 KPIs for Accounts Payable Vendor Maintenance: Part 2 - Understand Your Vendor Request Activity
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. Management: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

The New York Shield Actwill go into effect on March 21, 2020, for the State of New York residents. The California Consumer Privacy Act (CCPA) began enforcement on January 1, 2020, for the State of California residents and General Data Protection Regulation (GDPR) began enforcement in May 2018 for residents in EEA countries. What does that have to do with Vendor Maintenance? Let’s find out.

Keep listening..

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog Post: Why You May Need a Manual Vendor Process With Your Vendor Self-Registration Portal
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. Management: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Cybercriminals are evolving their fraud tactics every day to get fraudulent payments. Next hear about what actions companies took against two employees that fell for scams and what you can do to protect yourself.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Employer Actions Against Employees
- Finance Worker with 45 Day Suspension and $7,500 Fine instance
- UK Employee Sued by Employer instance
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. Management: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you are wondering how commercial card programs can make Accounts Payable more efficient this is the podcast for you. I am going to talk about a part of my journey as an AP Manager and how I used commercial cards – and no, it’s not all about rebates.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Episode 12: What Role Can P-Cards Play to Avoid Fraud in Your Vendor Master File.
Blog “How To Make Your Employees Feel Appreciated”
Gino Wickman’s Book: Traction: Get a Grip on Your Business
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. ManagementTM: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Traction: Get a Grip on Your Business

There’s a Putting in the AP in Happy and now there is Happy AP in the UK. My podcast guest today is the founder of Happy AP and she is talking about something that will make AP teams across the pond Happy, at least for this year, about “Brexit” and how she found her “Happy” in two AP activities that you may not equate with making you happy – but she did.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

www.happyap.co.uk
Twitter: https://twitter.com/HEATHER88357479
Facebook: https://www.facebook.com/happy.ap.16
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. Management: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Another meeting? If you don’t currently have a recurring meeting with your Vendor team today’s episode will tell why you need one and give you a framework for keeping it structured and productive.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog “How To Make Your Employees Feel Appreciated”
Gino Wickman’s Book: Traction: Get a Grip on Your Business
Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Authentication. Validation. ManagementTM: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Traction: Get a Grip on Your Business

If you’re working in Accounts Payable (AP) Vendor Maintenance and your department does not have a Vendor Onboarding Policy or a section in the Accounts Payable Policy address the onboarding of vendors – now is your chance.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Cleaning your Vendor Master File (VMF) is something that we all know needs to be done, however, it can easily be pushed aside to focus on other activities that save time or money or generate revenue such as Accounts Payable (AP) automation projects or a discount program. That is until you finally get approval for that vendor self-registration portal and happily, your focus finally turns to the VMF. Here are some tips to get ready.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and today we are continuing with Part 2 of our interview. Part 1 was AP Automation and on today’s episode we are talking Cybersescurity.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Debbie Kirby LinkedIn: https://www.linkedin.com/in/debbie-kirby-b0740613/
Debbie Kirby Email: dkirby1262@gmail.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and we are talking about what it takes as an AP manager to be successful with AP Automation projects.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Debbie Kirby LinkedIn: https://www.linkedin.com/in/debbie-kirby-b0740613/

Debbie Kirby Email: dkirby1262@gmail.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today we are going to talk about the lessons we can learn from an incident where an employee stole millions of dollars via ach, wire transfers and credit card payments over a 3 year period before being caught.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Free download: Vendor Validation Reference List with Resource Links

Links mentioned in the podcast:

Blog Post: Get Your Vendor Setup & Maintenance Desktop Procedures in Order
Pierce County Housing Authority article: https://komonews.com/news/local/audit-ex-employee-stole-7-million-from-housing-agency-in-states-largest-ever-fraud-case
ACFE: ACFE’s 2018 Report to the Nations – Government Edition
Audit: Fraud Investigation Report
Lynn Larson, Recharged Education https://www.recharged-education.com/controls
Bank Account Ownership Validation: www.earlywarning.com or www.giact.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today’s episode is based on a guest blog post by Tesorio and it talks about the differences between Accounts Payable and Accounts Receivable and the best practices to help your company manage both sides since they are both critical to business health.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Free download: Vendor Validation Reference List with Resource Links

Links mentioned in the podcast:

Tesorio – www.tesorio.com
Episode 55: Digital Employees in Accounts Payable - Two Use Cases for Robotic Process Automation (RPA)
Episode 39: SMBs – Don’t Miss This Cost Friendly, Task Driven Approach to Implement Robotics Process Automation (RPA) to Scale and Stay Competitive
Episode 33: Have RPA Software? 8 Steps to Automate Your Manual AP Processes
Forbes Article: Four Tips To Improve Accounts Receivable Collections
2018 Report: The Americas - an increase of overdue B2B receivables
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today’s episode is on One-Time Vendors. Not only 3 scenarios that I think should be a One-time vendor, but also some considerations with your Accounting System or ERP and your vendor setup process.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Episode 12 of the Putting the AP in hAPpy podcast
Blog: Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today we have a guest Geoffrey Simpson a Ph.D. student in Cyber Security who is also launching a startup called Breach Management, LLC. Do you know which Top 3 Fraud Risks you need to watch out for in 2020?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Geoffrey Simpson: g@breach.management
FBI Internet Crime Complaint Center: www.ic3.gov
Source: 63% of workers report using the same password for multiple work devices and/or applications: https://www.esg-global.com/data-point-of-the-week-12-02-19
Diner Connection / Spiked Mace: http://www.SpikedMace.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/ vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Are you and your Vendor Team getting ready for 2020? Let’s talk about the IRS 1099-NEC form!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

W-9 Manager – Use Discount Code HAPPY19 for 10% off: www.w9manager.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Are you and your Vendor Team getting ready for 2020? I have 4 questions you should ask of the vendor's setup & Maintenance process for the new year.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Get Your Vendor Setup & Maintenance Desktop Procedures in Order
Blog: Segregation of Duties in the Accounts Payable Vendor Payment Cycle for SMBs - Now With a Podcast!
W-9 Manager – Use Discount Code HAPPY19 for 10% off: www.w9manager.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

We have all been there. It’s that time of year (or not) and thought it would be a great time to talk about three of the most frequent questions AP Vendor Maintenance gets from vendors and internal employees when they do not want to submit a W-9. Let see if you agree with my list.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog: Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File
W-9 Manager – Use Discount Code HAPPY19 for 10% off www.w9manager.com
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Can Accounts Payable team members spot phishing attempts 100% of the time? They get sick and come into work, they are rushed, it’s month-end, they are worried, distracted. Add authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payment. That means you need to verify the vendor's name matches the account holder’s name of the bank account. Can you do that with a Pre-Notification?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/how-well-does-pre-notification-protect-your-company-from-fraudulent-vendor-ach-payments
Episode 957 of the CyberWire Daily Podcast
Bank Account Holder Name and Vendor Legal Name Validation
- Early Warning
- GIACT Systems
Symantec “BEC Scams Remain a Billion-Dollar Enterprise, Targeting 6K Businesses Monthly”
5 Day Vendor Master File Clean-Up
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Educate/Activities

Fraud Advisory Panel
Federal Trade Commission
Internal Revenue Service (IRS)

Research and Validate

Internal Revenue Service (IRS)
BBB – Better Business Bureau
Charity Navigator
Charity Watch
Check Your State

Other

Read the Blog: https://www.debrarrichardson.com/blog/charity-fraud-dont-send-crooks-money-on-giving-tuesday
5 Day Vendor Master File Clean-Up
Podcast Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud
Blog Post: Charity Fraud – Verify Before You Give.
Comparitech Blog: “Charity donations, online fraud, and hoaxes: What to look out for”
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Wilton White of Diversified Robotic is making a return to the podcast with two Robotics Process Automation (RPA) use cases and he also tells you how to avoid “Bot Abandonment” – Yes that is a thing. Make sure you stay tuned through the end since Wilton has a special offer for all Putting the AP in hAPpy Podcast listeners!

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Diversified Robotic Listener Offer: www.apinhappy.diversifiedrobotic.com

Read the Blog: https://www.debrarrichardson.com/blog/digital-employees-in-ap-two-use-cases-for-rpa
5 Day Vendor Master File Clean-Up
Podcast Episode 39: SMBs – Don’t Miss This Cost Friendly, Task Driven Approach to Implement Robotics Process Automation (RPA) to Scale and Stay Competitive
Vendor Validation Reference List with Resources Links: www.debrarrichardson.com
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Do you and your team find yourselves near Year-End with W-9s to collect? I have a strategy that will get that W-9 collect or protect your company from payments without the W-9.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/how-to-collect-vendor-w-9s-before-year-end
5 Day Vendor Master File Clean-Up
Podcast Episode 39: Treat Inactive Vendors the Same as New Vendors.
W-9 Manager – Use Discount Code HAPPY19 for 10% off: www.w9manager.com
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Did your company acquire or merge with a different company and now in addition to your current vendor master file – you have a whole new set up vendors to worry about?

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/merger-or-acquisition-5-steps-to-merge-vendors-into-your-vendor-master-file
5 Day Vendor Master File Clean-Up
Bank Account Name and Bank Account Number Validations: www.earlywarning.com and www.giact.com
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Who should own the Vendor Master File? Accounts Payable or AP, or Procurement the Purchasing or Sourcing Team? Listen until the end to see what % of companies have the vendor master file owned by Accounts Payable.

Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/2018/11/1/ap-amp-procurement-owning-the-vendor-master-file-f886m
5 Day Vendor Master File Clean-Up
IOFM article "Who should be entering vendors in the master file, AP or purchasing? Should this task be shared?
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today’s episode will highlight a common issue in vendor master files. A valid vendor email address.

I have 9 tips that you will want to hear to find those missing Vendor Email Addresses. Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/9-ways-to-collect-missing-vendor-email-addresses-to-update-the-vendor-master-file-now-with-a-podcast
5 Day Vendor Master File Clean-Up
Blog/Podcast 42: Send a Notification to Vendors After Updates in the Vendor Master File - Now with a Podcast!
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

On today’s episode, I am talking about duplicate vendors. Yes, the internal threat that can cause duplicate payments and be an indicator of fraud in the vendor master file.

Do you have processes in place to avoid adding duplicate vendors to your Vendor Master File or to find existing duplicate vendors? Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Read the Blog: Episode 50 Podcast
Blog: Need Help with ROI for a Vendor Portal?
Blog: SMBs – Think Robotics Process Automation (RPA) is Out of Reach? Think Again!
Need help cleaning up duplicate vendors and more? Get ready for 1099 distribution and filing with my 5 Day Vendor Master File Clean-Up.
Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

For those of you with partially or fully manual vendor setup and maintenance processes, you may receive a vendor packet complete with the required supporting documentation to setup a new vendor or change an existing vendor.

Are you protecting the vendor sensitive personal information contained on those forms? Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/best-practices-to-protect-your-vendors-sensitive-data-from-being-exposed-on-desks-printers-and-file-cabinets
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Want a handy Cheat Sheet that includes the links to vendor validation resources? Sign up for my mailing list to download the Vendor Validation Reference List and share with your entire team!
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

For many Vendor Maintenance teams today, the vendor setup process is still fully or partially manual, and the collection of an accurate IRS Form W-9 from the vendor can be a challenge.

Today I have 6 Scenarios when you should return a W-9 to the Vendor for Correction and a discount code to get help with collecting W-9’s. So keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/6-scenarios-when-you-should-return-an-irs-form-w-9-to-the-vendor-for-correction
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
5 Day Vendor Master File Clean-Up: https://www.debrarrichardson.com/consulting
W-9 Manager: www.w9manager.com Use code HAPPY19 for 10% off
IRS Employer ID Number (Including “Apply for an EIN Online” option). Click here
IRS: Instructions for the Requestor of the W-9 Form: https://www.irs.gov/pub/irs-pdf/iw9.pdf
Want a handy Cheat Sheet that includes the links to vendor validation resources? Sign up for my mailing list to download the Vendor Validation Reference List and share with your entire team!
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

We keep hearing in the news when companies have experienced a breach either due to malware, ransomware or social engineering. To reduce the potential for fraud some companies, may even yours, have removed vendor banking from the Accounting System/ERP completely.

Can we do the same with Vendor SSNs? And how can you get help with your W-9’s and use a discount code to save? Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit

Read the Blog: https://www.debrarrichardson.com/blog/should-we-require-eins-vs-ssns-from-our-irs-reportable-vendors-to-reduce-the-risk-in-our-vendor-master-file
5 Day Vendor Master File Clean-Up: https://www.debrarrichardson.com/consulting
Forbes Article: Data Breaches Expose 4.1 Billion Records In First Six Months Of 2019
W-9 Manager: www.w9manager.com Use code HAPPY19 for 10% off
IRS Employer ID Number (Including “Apply for an EIN Online” option. Click here
Want a handy Cheat Sheet that includes the links to vendor validation resources? Sign up for my mailing list to download the Vendor Validation Reference List and share with your entire team!
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Are you getting ready for the IRS B-Notices that are soon to be heading your way? Are you dreading that because you know your Vendor Master File is in need of some help?

What steps should you take to Clean Your Vendor Master File? Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/2019/8/29/its-time-to-clean-your-vendor-master-file
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
5 Day Vendor Master File Clean-Up: https://www.debrarrichardson.com/consulting
IRS B-Notices/Backup Withholding: https://www.irs.gov/businesses/small-businesses-self-employed/backup-withholding-b-program
Validate Bank Account Name to Bank Account Number Blog Post: 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal. Includes a Critical Step Most Companies Leave Out
Vendor Validation Reference List with Resources Links: www.debrarrichardson
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

You require and successfully collected the W-9. Yay! Are you performing the recommended validations? I have 7 to share with you. Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/2018/12/13/7-validations-using-the-data-from-the-irs-w-9-form
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Podcast Episode 19: www.debrarrichardson.com/podcasts
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Ever thought of automating your W-9 collection process? Listen to the podcast where guest John Croyle, Founder, W9 Manager talks about how he solved what can be a year-end headache and get information on the IRS 1099-NEC. Stay tuned until the end for a listener only bonus!

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/quickbooks-vendor-setup-can-be-too-easy-dont-hold-off-on-collecting-w-9s
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
www.w9Manager.com
John Croyle: John@w9Manager.com
Vendor Payment Compliance Guide http://bit.ly/2ZUgiyh
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

The Public Company Accounting Oversight Board PCAOB defined Segregation of Duties as “Assigning different people the responsibilities of authorizing transactions, recording transactions, and maintaining custody of assets is intended to reduce the opportunities to allow any person to be in a position to both perpetrate and conceal errors or fraud in the normal course of his or her duties.”

So, what do you do if you company does not have enough employees to comply with Segregation of Duties? Keep listening.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/2019/08/08/segregation-of-duties-in-accounts-payable-for-smbs-n7djl0808
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Public Company Accounting Oversight Board (PCAOB) https://pcaobus.org/Standards/Auditing/Pages/AU319_Appendix.aspx
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Each time I make a change to any of my personal accounts online, I receive a notification that at a minimum, says a change was made to my account and if I didn’t initiate the change, to contact them (hopefully not via a link in the email). Some sites go as far as preventing the change unless I confirm through email or go to the account and change a setting first (thanks Google :-)).

Coming up next how you can implement the same in your Vendor Setup & Maintenance Process.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Read the Blog: Send a Notification to Vendors After Updates in the Vendor Master File
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Even though the IRS has revised the W-9 form again (the latest version dated October 2018), Accounts Payable (AP) professionals know that the form needs to be collected in order to add a new vendor or in some scenarios, to update existing vendors. And, according to a recent survey by an AP Solutions company, more than two-thirds of AP professionals are validating the Legal Name and Tax ID on the W-9 by performing an IRS TIN Match.

What’s more, vendors know the IRS Form W-9 is a requirement. They will provide and even prepare in advance anticipating the ask.

So why would your company want to take advantage of the IRS acceptance to develop and use your own Substitute Form W-9? Listen to find out.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: ttps://www.debrarrichardson.com/blog/qubcuccfqia3xr7u5zz5bglnrp7a1g
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Podcast Episode 27: Can You Switch to a Substitute IRS Form W-8?
More Podcasts/Blogs www.debrarrichardson.com
IRS Certification Requirements: https://www.irs.gov/pub/irs-pdf/fw9.pdf
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you are a small or medium-sized business, you do not want to miss this episode. I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/fraud-bec-incident
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Blog Post & Podcast Episode 30: “4 Steps to Protect Your Vendor's Banking from Being Changed by a Cybercriminal: Includes a Critical Step Most Companies Leave Out”
BEC Scam Article: https://www.bbc.com/news/technology-48908736
Deepfake of FB Mark Zuckerberg: https://www.vice.com/en_us/article/ywyxex/deepfake-of-mark-zuckerberg-facebook-fake-video-policy
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

If you are a small or medium-sized business, you do not want to miss this episode. I have a guest and we are talking about how his company is bringing Robotic Process Automation to companies just like yours with a different investment strategy and outlook on automating your processes.

Stick around for a special offer only given to the Putting the AP in hAPpy Podcast listeners!

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/smbs-think-robotics-process-automation-rpa-is-out-of-reach-think-again
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Diversified Robotics Podcast Listener Offer: http://apinhappy.diversifiedrobotic.com/
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Based on my experience as an AP Manager for both medium and large-sized companies, I know firsthand that creating and updating desktop procedures can be a very tedious process. The benefits though, which include increased adoption of fraud prevention processes, do outweigh the drawbacks.

Stick around until the end for bonus content on how creating or updating your desktop procedures can help reduce the potential for fraud. And talk about how to get a New Vendor Add Desktop Procedure Template to get you and your team started. Stick around until the end for bonus content on how creating or updating your desktop procedures can help reduce the potential for fraud.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Read the Blog “Get Your Vendor Setup & Maintenance Desktop Procedures in Order”
Click here to learn more about the Ready to Customize Munis Desktop Procedures
Click here to subscribe and Download a New Vendor Add Desktop Procedure Template. Includes steps for TinCheck.com, SAM Exclusion List, and the Federal Reserve to validate Bank routing numbers!
More ideas? Email me at debra@debrarrichardson.com

Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient. Well, I talk about 14 KPIs for AP Vendor Maintenance.

Stick around until the end because the bonus KPI will help your ROI!

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/25-kpis-for-accounts-payable-vendor-maintenance-part-2-understand-your-vendor-request-activity
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Blog Post “Need Help with ROI for a Vendor Portal?”
Find the related Blog Post here: http://bit.ly/2RAhOlK
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Identifying the correct Key Performance Indicators (KPIs) to measure can assist Accounts Payable in improving processes, identifying problem areas, and becoming more efficient. Well, I talk about 11 KPIs for AP Vendor Maintenance.

Stick around until the end where I will recommend 6 KPIs from Vendor Master File Data that your Procurement or Sourcing team may be interested in.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/25-kpis-for-accounts-payable-vendor-maintenance-part-1-understand-your-vendor-master-file
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Blog Post “Need Help with ROI for a Vendor Portal?”
Blog Post with KPIs Listed: https://www.debrarrichardson.com/blog/25-kpis-for-accounts-payable-vendor-maintenance-part-2-understand-your-vendor-request-activity
More ideas? Email me at debra@debrarrichardson.com

In some ERPs like PeopleSoft and SAP, vendor addresses can be validated real-time, geocodes and tax code identifiers can be added to the vendor record. If you don’t use a system that has that capability, or even if you do, it does not standardize the address. This can result in a vendor master file where the addresses are based on which team member entered them such as “P.O. Box” vs “PO Box” or the non-standardized “Suite 500” being on the second address line vs “STE 500” on the first line with the street address. Errors in addresses can lead to delayed receipt of check payments or the return of checks which can lead to uncashed checks and the task of unclaimed property. It can also lead to the return of 1099/1042 forms.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/4-options-to-scrub-addresses-in-your-vendor-master-file
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
TINCheck – http://www.tincheck.com
Melissa Data – http://www.melissa.com
Giact Systems - http://www.giact.com/
SmartyStreets - https://smartystreets.com/
More ideas? Email me at debra@debrarrichardson.com

It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account. There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments. The question is: Are AP teams driving up the volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the Podcast:

Read the Blog: https://www.debrarrichardson.com/blog/vendor-banking-update-why-calling-the-vendor-is-not-enough-for-fraud-prevention
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
Early Warning: https://www.earlywarning.com/solutions/payment/deposit-chek.html
Giact Systems: http://www.giact.com/
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In my last two blog posts “Check Payment Method? Still Needs to be Protected from Cybercriminals” and “4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out” I identified additional steps that will need to be done when making changes to existing vendor data. In fact, many of the fraud prevention techniques I recommend to protect the vendor master file from fraud require additional steps. And, since less than 30% of Accounts Payable (AP) Vendor Maintenance teams have a vendor self-registration portal, these additional tasks are manual and are added to an already manual or mostly manual Vendor Setup & Maintenance process. RPA to the rescue.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/have-an-rpa-software-8-steps-to-automate-your-manual-ap-processes
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
RPA Tools & Vendors provided by AI Multiple.com.Click here for a list
Blog: Check Payment Method? Still Needs to be Protected from Cybercriminals”
Blog: 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

In my last two blog posts “Check Payment Method? Still Needs to be Protected from Cybercriminals” and “4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out” I identified additional steps that will need to be done when making changes to existing vendor data. In fact, many of the fraud prevention techniques I recommend to protect the vendor master file from fraud require additional steps. And, since less than 30% of Accounts Payable (AP) Vendor Maintenance teams have a vendor self-registration portal, these additional tasks are manual and are added to an already manual or mostly manual Vendor Setup & Maintenance process. RPA to the rescue.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/4-vendor-maintenance-fraud-prevention-tasks-that-can-be-automated-using-rpa
AUTHENTICATION. VALIDATION. MANAGEMENT. TMeGuide or Toolkit
RPA Tools & Vendors provided by AI Multiple.com.Click here for a list
Blog: Check Payment Method? Still Needs to be Protected from Cybercriminals”
Blog: 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out
More ideas? Email me at debra@debrarrichardson.com

Has your company experienced a fraudulent payment? Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor check payments to a fraudulent remit address.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered into the subscriber only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/check-payment-method-still-needs-to-be-protected-from-cybercriminals
Blog: 4 Steps to Protect Your Vendors Banking from Being Changed by a Cybercriminal Includes a Critical Step Most Companies Leave Out
More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Has your company experienced a fraudulent payment? Whether the answer is yes or no, you will want to implement these four (4) steps to prevent fraudulent payments resulting from cybercriminals redirecting legitimate vendor payments to their bank account.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/4-steps-to-protect-your-vendors-banking-from-being-changed-by-a-cybercriminal-includes-a-critical-step-most-companies-leave-out
Scott County Schools: https://www.wkyt.com/content/news/Scott-County-Schools-victim-of-37-million-scam-509017341.html
City of El Paso, TX: https://www.govtech.com/security/Phishing-Scam-Prompts-Security-Changes-in-El-Paso-Texas.html
Early Warning: https://www.earlywarning.com/solutions/payment/deposit-chek.html
Giact Systems: http://www.giact.com/
Blog: https://www.debrarrichardson.com/blog/2018/10/18/send-a-notification-to-vendors-after-updates-in-the-vendor-master-file
·More ideas? Email me at debra@debrarrichardson.com

Music Credit: www.purple-planet.com

Today I have a guest, Ashley Brinkley, Vice President of the Oklahoma Central Region IOFM Chapter, and we are talking about the chapter, her role, the benefits of being a leader, what happens at the meetings.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/no-budget-for-all-team-members-to-attend-ap-conferences-network-here-for-free
Institute of Finance & Management (IOFM): www.iofm.com
Facebook Group: Oklahoma Central Region IOFM Chapter
LinkedIn Group: IOFM - Oklahoma Central Region Accounting Professionals - Tulsa
Chapter Website: www.okiofm.com
Connect with Ashley Brinkley, APM on LinkedIn

Perry Carpenter joins as a guest and he has written a book that is coming out in May called Transformational Security Awareness: What Neuroscientists, Storytellers, and Marketers Can Teach Us About Driving Secure Behaviors that talks about driving secure behavior. The question that I have and probably you do too is - Can you really drive Secure Employee Behavior?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/can-you-really-drive-employee-secure-behaviorwww.KnowBe4.com
www.Behaviormodel.org
www.thesecurityawarenessguy.com
Type in Perry Carpenter to find him on LinkedIn and Twitter
Book - Transformational Security Awareness: What Neuroscientists, Storytellers, and Marketers Can Teach Us About Driving Secure Behaviors: https://amzn.to/2vm4mHG

Music Credit: www.purple-planet.com

Transformational Security Awareness: What Neuroscientists, Storytellers, and Marketers Can Teach Us About Driving Secure Behaviors

Today we are going to talk about IRS W-8 Forms and whether you can or should use a Substitute W-8 form. What should you consider?

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog Post: https://www.debrarrichardson.com/blog/can-you-switch-to-a-substitute-irs-form-w-8
Blog Post: Tracking IRS Form W-8 Expiration Dates
Instructions for the Requester of Forms W–8BEN, W–8BEN–E, W–8ECI, W–8EXP, and W–8IMY (Rev. April 2018): https://www.irs.gov/pub/irs-pdf/iw8.pdf
Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding.
Form W-8ECI, Certificate of Foreign Person’s Claim That Income Is Effectively Connected With the Conduct of a Trade or Business in the United States.
Form W-8EXP, Certificate of Foreign Government or Other Foreign Organization for the United States Tax Withholding.
Form W-8IMY, Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain U.S. Branches for United States Tax Withholding.

Music Credit: www.purple-planet.com

Question- Why did the fraudster cross the road to Accounts Payable? Answer: (In the Podcast) Today I want to talk about the fact that setting up a vendor or changing an existing vendor will take longer than it has in the past and why should.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/3nbspreasons-why-it-should-take-longernbsptonbspadd-or-change-an-existing-vendornbsp
Blog Post: “Send a Notification to Vendors After Updates in the Vendor Master File”
Kip Boyle’s book “Fire Doesn’t Innovate: The Executive’s Practical Guide to Thriving in the Face of Evolving Cyber Risks”
Here is one published this week where a City Treasurer wired $128K to a fraudster.
eGuide: 3 Step Vendor Setup and Maintenance Process – Authentication. Validation. Management.

Music Credit: www.purple-planet.com

Fire Doesn’t Innovate: The Executive’s Practical Guide to Thriving in the Face of Evolving Cyber Risks

On today’s podcast, we are going to talk about maintaining compliance for a US sanctions list, the OFAC SDN list. If you only check vendors against this list at the time of vendor setup and then forget about it – you need to listen up. I will review why you need to monitor, give two examples of fines for OFAC violations, and then talk about how you can monitor your existing active vendors.

Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or protecting it from fraud.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links Mentioned in the Podcast:

Read the Blog: https://www.debrarrichardson.com/blog/tracking-irs-form-w-8-expiration-dates
OFAC FAQ Excerpt: http://bit.ly/2OJIDT0
JPMorgan OFAC sanctions violations: why proactive due diligence matters: http://bit.ly/2OOzZm9
OFAC Enforcement Action Highlights Sanctions Risk in Supply Chain: http://bit.ly/2ONaLoh
US Entity: Validations Required to Setup a US Vendor: http://bit.ly/2VXP8UE
US Entity: Validations Required to Setup A Non-US (Foreign) Vendor: http://bit.ly/2WbcVAL

Music Credit: www.purple-planet.com

The last episode of the podcast episode 23: US Entity: Validations Required to Setup a Non-Us (Foreign) Vendor talked about what documents to collect and how to validate them for Foreign vendors. On today’s podcast, I keep that conversation going by talking about that added task that everyone loves to do when you collect a version of the W-8 form to set up vendors in your vendor file. That is tracking the W-8 Expiration Dates.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/tracking-irs-form-w-8-expiration-dates
Instructions for IRS W-8 Forms: https://www.irs.gov/forms-pubs/about-form-w-8
Tracking IRS Forms W-8 Expiration Dates: http://bit.ly/2FJJQqB
Vendor Validation Reference List: www.debrarrichardson.com

Music Credit: www.purple-planet.com

If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this blog post is for you. The information below will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file. And that’s what we want folks – real vendors!

Basic Requirements

Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
Vendor Value Added Tax (VAT) Number against VAT Information Exchange System (VIES)
Additional Tax Number Validations
Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC)
Vendor Address Validated against US Postal Service (US) and Google Earth

Additional Requirements If the Payment Method is ACH/Wire

Vendor International Bank Account Number (IBAN)
Vendor International Business Identifier Code (BIC) or Society for Worldwide Interbank Financial Telecommunication Code (SWIFT)
Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC)

Additional Requirement If You Are a Government Agency/Entity

Vendor Legal Name Against System For Award Management (SAM)

Additional Requirements If You are A Healthcare Organization

Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

More Information:
Read the Blog: https://www.debrarrichardson.com/blog/2019/3/20/us-entity-validations-required-to-setup-a-non-us-foreign-vendor

Music Credit: www.purple-planet.com

If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this blog post is for you. The information in this episode will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file. And that’s what we want folks – real vendors!

Summary:

Basic Requirements

Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC)
Vendor Address Validated against US Postal Service (US) and Google Earth

Additional Requirements If the Payment Method is ACH/Wire

Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC)

Additional Requirement if the Vendor is a Non-Profit Vendor

Vendor Legal Name and Tax ID validated against Internal Revenue Service (IRS) Records for Exempt Organizations (EO)

Additional Requirement If You Are a Government Agency or Entity

Vendor Legal Name Against System for Award Management (SAM)

Additional Requirements If Your Company is a Healthcare Organization

Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Vendor Setup & Maintenance Additional Resources:

Read the blog: https://www.debrarrichardson.com/blog/2019/3/14/us-entity-validations-required-to-setup-a-us-vendor
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

On today’s podcast, I am talking about two key transferable Accounts Payable Skills and what career moves you can make with them. Also – do you think there are no high tech positions in AP? Think again!

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Read the Blog: https://www.debrarrichardson.com/blog/2019/3/7/two-key-transferable-accounts-payable-skills
Robert Half 2019 Salary Guide Financial US: https://www.roberthalf.com/salary-guide
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop

Music Credit: www.purple-planet.com

On today’s podcast I have a guest joining me, Josh Kunkel, he is the Founder and Director of Architecture at Method Architecture here in Tulsa and we are talking Employee Appreciation Day 2019!

We talk about:

How he made his employees feel appreciated on Employee Appreciation Day 2019
How he handles Inclusion for his remote workers
How he celebrates his employees throughout the year
What’s four blocks down from his office….
And more!

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast

Book: “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People Paperback” https://amzn.to/2NrNB6f by Gary Chapman and Paul White.
Book: “The 5 Love Languages” https://amzn.to/2GV4PZs by Gary Chapman
Book: “Traction” https://amzn.to/2GVrO6t by Geno Wickman
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy? Give a Gift Certificate for Employee Appreciation Day!

Music Credit: www.purple-planet.com

The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People

Five Love Languages, Small Group Study Edition

Traction: Get a Grip on Your Business

In case you didn’t know, Friday, March 1st, 2019 is Employee Appreciation Day.

Employee Appreciation Day is celebrated in the US and Canada and is always the first Friday in March. One of my favorite books as a leader is the 5 Languages of Appreciation in the Workplace which breakdowns the 5 different ways that employees can feel appreciated. On today’s podcast, I am going to talk about those five ways and give examples of how you can make your employees feel appreciated in the workplace.

Give a Putting the AP in hAPpy Gift Certificate for Employee Appreciation Day!

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Book: “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People Paperback” https://amzn.to/2NrNB6f by Gary Chapman and Paul White.
Book: “The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People” https://amzn.to/2NqOQmh
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy? Give a Gift Certificate for Employee Appreciation Day!

The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People

The 5 Languages of Appreciation in the Workplace: Empowering Organizations by Encouraging People

In last week’s Blog Post entitled: “Table: Non-US vs US Vendors for US Based Entities” it was a short one where I list a table that showed the different forms, tax numbers as well as the different validations for the address, banking and watch lists. On today’s podcast, I will go into more detail about validations for Non-US Vendors for US Based Entities.

Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.

Links mentioned in the podcast:

Blog Post: “Table: Non-US Vendor Setups vs US Vendor Setups For US Based Entities” http://bit.ly/2tnAVEf
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

Sometimes it’s not easy explaining what I do to those outside of the Accounts Payable function. To explain it to a group of businesses owners today, I presented three fictional stories about employees that work in the Accounts Payable Function and are about to have a bad phishing or ethical day. And I thought it would be fun to share it with you. I will then follow-up up with a true story about a Comptroller, a small town, and misuse of public funds that is in a documentary available as of this podcast date on Netflix, so if you need some entertainment while you’re inside on what for some of us will be a cold weekend, it will be good entertainment.

Links mentioned in the podcast:

Documentary: “All the Queen’s Horses” Netflix http://bit.ly/2GfSjmR
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

In my blog post published Thursday, January 31st, titled “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” I discussed how to update the vendor record when existing vendors make those changes. I am going to continue talking about these in this podcast by talking about the process to reactivate an inactive vendor, and it’s those inactive vendors that may have had Legal Name or Tax ID changes while they were inactive and not doing business with your company. Don’t miss the end, an Amazon Alexa command can now find the Putting the AP in hAPpy podcast and I will tell you the quick 5 steps to listen on your Echo. The podcast is also now on SoundCloud.

I also reveal the subscriber that won the “Putting the AP in hAPpy” coffee mug on Feb 1st. Subscribe today for weekly content, subscriber savings, and subscriber bonuses.

Links mentioned in the podcast:

Blog Post: “Vendor Master File: When an Existing US Based Vendor Changes Their Legal Name or Tax ID or Both” http://bit.ly/2WqnXmF
Blog Post: “Send a Notification to Vendors After Updates in the Vendor Master File” http://bit.ly/2D3Dks7
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn, SoundCloud, YouTube or Alexa
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

In last week’s podcast Episode 14 “Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published on Sunday, January 21, 2019, I talked on about how a vendor self-registration portal can be the answer to prevent sensitive vendor data from Non-Vendor Maintenance employees. On today’s podcast, I am going to talk about 5 lessons learned from implementing a Vendor Self-Registration Portal at a Fortune 15 company for 140K Active Vendor Records across 5 Systems.

Links mentioned in the podcast:

Blog Post: “Need Help with ROI for a Vendor Portal?” http://bit.ly/2S1IoDs
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn or YouTube
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

In my blog post titled “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published Thursday, January 17, 2019, I described how Secure Print and Desk Audits can help protect the vendor master file from fraud by keeping sensitive vendor data secure.

Today’s podcast will include two extra ways to protect your vendor sensitive data that involve the IT team. You will want to listen to the end where I describe my experience with Non-Vendor Maintenance employees collecting vendor supporting documentation to submit to Vendor Maintenance. What do you think those employees are doing with the documents after they submit to Vendor Maintenance? Hint, they are not safely disposing of that data.

Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.

Linked mentioned in the podcast:

Blog Post: “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” http://bit.ly/2VYbzKn
Kip Boyle’s Book: Fire Doesn’t Innovate: The Executive’s Practical Guides to Thriving in the Face of Evolving Cyber Riskshttps://amzn.to/2RBLimo
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn or YouTube
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

Fire Doesn’t Innovate: The Executive’s Practical Guide to Thriving in the Face of Evolving Cyber Risks

On today’s podcast my guest is Linda Stacey, CFE. Linda is a Certified Fraud Examiner that was a guest blogger this week with the blog “SMBs - Why You Need a Certified Fraud Examiner (CFE) and a Fraud Risk Management Program” published on Thursday, January 10, 2019 at debrarrichardson.com. She is here to go into more detail on the Fraud Risk Management Program which includes the Association of Certified Fraud Examiners ACFE’s Fraud Risk Assessment and the Fraud Prevention Checkup. Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.

Reference Links:

Blog Post: “SMBs - Why You Need a Certified Fraud Examiner (CFE) and a Fraud Risk Management Programhttp://bit.ly/2rZ4H1n
Podcast Episode 1: http://bit.ly/2RrofdV
AP Certifications:
- Accounts Payable Association (APA): www.ap-association.com
- Institute of Finance and Management (IOFM): www.iofm.com
- Institute of Financial Operations (IFO): www.financialops.org
Annual Fraud Risk Assessment: http://bit.ly/2RnibDr
NIST Cyber Security Framework:http://bit.ly/2TvfKeA
Fraud Prevention Checkup: http://bit.ly/2RnibDr
ACFE 2018 Report to the Nations:Small Business Infographic. http://bit.ly/2ComHXM
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play or YouTube
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

Today’s podcast is inspired by my blog post “Why You May Need a Manual Vendor Process with Your Vendor Portal” published Thursday, January 3, 2019 at debrarrichardson.com. While a manual process may be unavoidable in certain scenarios, my guest today Lynn Larson will talk about P-Cards and if they can be an alternative to setting up vendors in the Vendor Master File, avoiding the manual vendor process.

What are P-Cards?
How are P-Cards Processed?
Can the use of P-Cards reduce the volume of 1099s issued?

And more….

Links mentioned in the podcast:

Blog Post: “Why You May Need a Manual Vendor Process with Your Vendor Portal” http://bit.ly/2rZ4H1n
NAPCP – The NAPCP is a membership-based professional association committed to advancing Commercial Card and Payment professionals and industry practices worldwidehttps://www.napcp.org/
Recharged Education – Lynn Larson: Recharged Education focuses on Purchasing Cards (P-Cards) and other Commercial Cards, offering training, consulting and educational resources. Commercial Card. www.recharged-education.com
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

Today’s podcast is a follow-up to the Blog Post “Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File” and discussing 8 ways to handle the Internal Team Member and Vendor when you cannot process the request for a new vendor add or change to an existing vendor.

Links mentioned in the podcast:

Blog Post: “Urgent Vendor Setup? Here’s How to Protect Your Vendor Master File” http://bit.ly/2rZ4H1n
Vendor Validation Reference List: www.debrarrichardson.com
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

Today’s podcast is a conversation with Jason Widmann, a Director of Accounts Payable. We will discuss how he developed a new tool to reduce both live calls and emails, to solve a pain point with the highest volume of AP inquiries - fielding questions on the status of invoices. And since he is from AP, he developed the cloud-based software with three key elements in mind to make it easier for AP teams to implement:

Adoption by Vendors
Implementation Timeline
Cost $$

Listen to the podcast to learn more about the AP reQuest cloud-based solution. Stick around to the end, because at the end of the interview, Jason gives an exclusive offer to listeners of this podcast.

Listen to the podcast to learn more about the AP reQuest tool. Stick around to the end, because at the end of the interview, Jason gives an exclusive offer to listeners of this podcast.

Links mentioned in the podcast:

AP reQuest: www.aprequest.comEnter “Debra R Richardson” in the Message field for your “First Month Free”
Blog Post: “Still Taking Live Phone Calls from Vendors?” http://bit.ly/2CqJvHV
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to footer.
Podcast: Subscribe and leave a review on iTunes, Google Play or YouTube
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAPpy?

Music Credit: www.purple-planet.com

Today’s podcast is a follow-up to my blog post “7 Validations Using the Data from the IRS W-9 Form”. I will discuss validations that are recommended for the vendor data on Invoices, Banking Forms/Letterhead, Contracts/SOWs, and Emails. At the end, I will share with you how you can get your own free Vendor Validation Reference list with resource links that you can share with your team and put up in your office or cubicle as a quick reference.

Links mentioned in the podcast:

FTC Cyber Security for Small Businesses: Tech support scams: https://www.ftc.gov/news-events/blogs/business-blog/2018/12/cybersecurity-small-business-tech-support-scams
Blog Post: “7 Validations Using the Data from the IRS W-9 Form” http://bit.ly/2BfoyO9
Blog Post: “Send a Notification to Vendors After Updates in the Vendor Master File” http://bit.ly/2AvIYDu
Vendor Validation Reference List: www.debrarrichardson.com- Scroll to bottom.
Podcast: Subscribe and leave a review on iTunes, Google Play or Youtube
Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
Need Vendor Master File training? Visit www.debrarrichardson.com/training
Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop

Music Credit: www.purple-planet.com

Today I will be discussing two case studies of occupational fraud in vendor payments, both which were reported in the news in November and they could not be more different – One was a government entity, the other was a for-profit entity. One perpetrated by a woman, the other by a man. One where the payments were made by check and the other where the payments were made by ACH. One stole thousands, the other stole millions.

Follow along as I review what internal controls and best practices could have prevented or reduced losses. I will also compare these two case studies to see how they stack up against the Association of Fraud Examiners (ACFE) 2018 Report to the Nation’s infographic metrics on occupational fraud.

Links mentioned in the podcast:

Blog Post: “Segregation of Duties in Accounts Payable for SMBs ” http://bit.ly/2BMcqpb
Case Study #1: First Coast News: “St. Johns sheriff’s finance director jailed after $600,000-plus in false payments uncovered.”November 21, 2018.https://fcnews.tv/2BL2Hj0
Case Study #2: USA Today: “Former Tesla employee indicted for alleged $9.3-million embezzlement scheme.” November 9, 2018. http://bit.ly/2BM7NvC
Association for Certified Fraud Examiners 2018 Report to the Nations Infographic:
Tulsa Gift Card Scam: “Tulsa police investigating after two local businesses are scammed” http://bit.ly/2BMjLoN
Need Training: 3 Step Vendor Setup & Maintenance Process eGuide and Online Courses at www.debrarrichardson.com/training
Accounts Payable Gifts: www.debrarrichardson.com/shop

Music Credit: www.purple-planet.com

This is a special episode! I am interviewing the person that gave me my foundation for Accounts Payable – Mary S Schaeffer. We discuss:

The most critical AP topics from in her first newsletter in 1995 and today. Hmnm – are they the same?
Why the human component needs to be partnered with any digital solutions to combat fraud.
How Invoice Automation solutions have evolved making it accessible to SMBs.
Lifelong learning and the Accounts Payable professional > Digital solutions > AI, Robotics, Cryptocurrencies, and blockchain.
Best way to learn about today’s AP Automation tools
And much more.

Links mentioned in the podcast:

AP-Now.com: Share business intelligence.Memberships, webinars, articles, etc.
- Book: 101 Best Practices
- Book: Fundamentals of Accounts Payable
Vendor Master File Training/eGuide: 3 Step Vendor Setup & Maintenance Process: www.debrarrichardson.com/training
Accounts Payable Gifts: www.debrarrichardson.com/shop

Music Credit: www.purple-planet.com

Take advantage of an opportunity to grow your personal brand. Listen today to see how you can share your story of how you are Putting the AP in hAPpy and have a chance to win an “I am Putting the AP in hAPpy” coffee mug.

Links mentioned in the podcast:

Blog Post: “How Are You “Putting the AP in hAPpy?” Enter to Be on Podcast!” http://bit.ly/2JQ4fee
Forbes: “5 Ways To Build Your Personal Brand At Work” https://www.forbes.com/sites/josephliu/2018/04/30/personal-brand-work/#3c569b997232
Podcast: Subscribe and leave a review on iTunes or Google Play
Need Training: 3 Step Vendor Setup & Maintenance Process: www.debrarrichardson.com/training
Accounts Payable Gifts: www.debrarrichardson.com/shop

Music Credit: www.purple-planet.com

Is your Accounts Payable team too small to comply with Segregation of Duties? Listen today to 4 recommendations that may help your company develop compensating controls.

More Information:

Vendor Setup & Maintenance Training: www.debrarrichardson.com/training
Vendor Validation Reference List: www.debrarrichardson.com

How do you handle these 3 “scary” vendor setups?

Urgent New Vendor Setup or Vendor Change with No Supporting Documents
Vendor Name Change
Payments Outsourced AR to a 3rd Party Vendor

Listen for my recommendations. Revise/Adjust based on your company processes and industry requirements.

More Information:

Vendor Setup & Maintenance Training: www.debrarrichardson.com/training
Vendor Validation Reference List: www.debrarrichardson.com

Make sure the charity is legitimate before setting them up in your vendor master file. Listen to this podcast to learn where and how to validate. For Accounts Payable teams and individuals alike.

Links mentioned in the podcast:

Blog Post: “Send a Notification to Vendors After Updates in the Vendor Master File” http://bit.ly/2AvIYDu
Episode 3 Podcast: Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud. http://bit.ly/2PREexi
Vendor Setup & Maintenance Training: www.debrarrichardson.com/training
Vendor Validation Reference List: www.debrarrichardson.com

Music Credit: www.purple-planet.com

In Episode two l discuss a Social Engineering attack called Vishing and four (4) internal controls that can be used to protect the Vendor Master File from this type of scam.

Links mentioned in the podcast:

Article: Be Prepared: The Top of ‘Social Engineering’ Scams of 2017 https://www.forbes.com/sites/laurashin/2017/01/04/be-prepared-the-top-social-engineering-scams-of-2017/#5620a9a17fec
Article: “Let’s Go Vishing” https://www.social-engineer.org/general-blog/lets-go-vishing/
Article: “A Survey of phishing attaches: Their types, vectors, and technical approaches”. https://www.journals.elsevier.com/expert-systems-with-applications
Vendor Setup & Maintenance Training: www.debrarrichardson.com/training
Vendor Validation Reference List: www.debrarrichardson.com

Music Credit: www.purple-planet.com

Welcome to the first episode of Putting the AP in hAPpy podcast where Accounts Payable team members are empowered to protect the vendor master file from fraud. Let’s kick off the start of AP Appreciation Week with a great big thank you to all the AP team members and look at 5 ways you can celebrate your career during AP week.

Links mentioned in the podcast:

Vendor Setup & Maintenance Training: www.debrarrichardson.com/training
Vendor Validation Reference List: www.debrarrichardson.com

Music Credit: www.purple-planet.com