TL;DR:

• EAGs from 2022–2023 each cost around $2M–$3.6M USD at around $1.5k–2.5k per person per event.
  • These events typically cost a lot because the fixed costs of running professional events in the US and UK are surprisingly high.
• We’re aiming to get these event costs down to ≤$2M each moving forwards.
  • We’ve already started to cut back on spending and will continue to do so, whilst also raising default ticket prices to recoup more of our costs.

Throughout this post, for legibility I discuss the direct costs behind running our events and don’t include other indirect costs like staff salaries, software, and our office space (which would increase the costs below by ~25%).

Introduction

This year (2023), EAG Bay Area cost $2M and EAG London cost £2M (including travel grant costs).[1] Our most expensive event ever was EAG SF 2022, which cost $3.6M. This gives us a range of about $1.5–2.5k per person per event.[2]

In-person EAGx [...]

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Outline:

(03:07) Venue and catering

(06:07) Other costs

(07:08) What are we doing to save money?

The original text contained 9 footnotes which were omitted from this narration.

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First published:
August 26th, 2023

Source:
https://forum.effectivealtruism.org/posts/n5GJEP3tMrzdfYPGG/how-much-do-eags-cost-and-why

--- Narrated by TYPE III AUDIO.