Tools They Use: Recent Episodes
Keep Productive
Welcome to the Tools They Use podcast. A collection of interviews and weekly episodes about the world personal and team productivity software. Every few weeks, we sit down and speak to professionals, extracting all of the apps, routines and habits they use every day to navigate their work and personal life. Past guests include David Pierce from the Wall Street Journal, Chris Messina the creator of the hashtag, Joey Cofone, CEO of Baron Fig and many more fantastic professionals. This is the perfect podcast for those exploring work tools to help them get things done, with weekly episodes to help you craft your toolkit.
This week, we share how you can effectively make decisions on whether to move from your project management software as a team or not.
This month is sponsored by ClickUp.
ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free here.
Thank you for tuning in, remember come back next week for more.
This week, we're lucky to have Ken Case with us to discuss OmniFocus and OmniGroup's toolkit, also his own tools, productivity values & more
This month is sponsored by ClickUp.
ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free here.
Thank you for tuning in, remember come back next week for more.
Special Guest: Ken Case.
This week, we uncover whether Roam Research has the potential to take on Evernote to the title of the best note-taking tool in the world.
This month is sponsored by ClickUp.
ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free here.
Thank you for tuning in, remember come back next week for more.
This week, we explore the latest news and updates in the productivity space from Trello's new Butler update and dark mode to Zoom's patches to security.
This month is sponsored by ClickUp.
ClickUp is a powerful project management tool used by teams and professionals around the globe. Get it free here.
Thank you for tuning in, remember come back next week for more.
This week, we explore all the latest productivity software news - including Roam's new pre-released pricing, Woven's new home tab, finance in productivity.
This episode is sponsored by Woven.
Woven is a powerful, smart calendar for managing meetings and planning your week.
It's my go-to calendar app, check it out here.
Thank you for tuning in and see you next week!
This week, we have Erik Fisher, creator of Beyond the To-Do List - a podcast all about task management, time management, and productivity.
This episode is sponsored by Woven.
Woven is a powerful, smart calendar for managing meetings and planning your week.
It's my go-to calendar app, check it out here.
Thank you for tuning in and see you next week!
This week, we have Ben Tossell, founder of MakerPad and no code enthusiast as we discuss the future of tools, his chosen tools and the building blocks to future productivity.
This episode is sponsored by Woven.
Woven is a powerful, smart calendar for managing meetings and planning your week.
It's my go-to calendar app, check it out here.
Thank you for tuning in and see you next week!
This week, we're lucky to have Rosemary Orchard - co-host of Automators FM and Nested Folders to discuss her love for OmniFocus, iOS Shortcuts and lots more.
This episode is sponsored by Woven.
Woven is a powerful, smart calendar for managing meetings and planning your week.
It's my go-to calendar app, check it out here.
Thank you for tuning in and see you next week!
Special Guest: Rosemary Orchard.
This week, we host Ali Abdaal - a friend, YouTuber, NHS doctor and lifelong learner - we chat about his toolkit for work and life
You can subscribe to Ali on YouTube here.
Thanks again for Ali for coming onto Keep Productive. You can watch the video edition over on the channel!
Thanks for stopping by folks!
Special Guest: Ali Abdaal.
This week, we host Minda Harts, the creator of the MEMO - a book helping women of colour to secure a seat at the table.
Get the US edition of the MEMO on Amazon: here
A big thanks to Minda for coming on and sharing her adventures with work and productivity.
Thanks for stopping by today folks!
Special Guest: Minda Harts.
This week, we discuss the capabilities and features of Woven. Woven is a fairly new calendar application but looks very similar to Sunrise back in 2014.
Thanks to Zoho Suite for sponsoring this month, February 2020
You can learn more about them here.
Thanks for stopping by this week!
This week, we chat Notion competitors and the current snapshot of the "modular productivity software" market and what's currently available.
Thanks to Zoho Suite for sponsoring this month, February 2020
You can learn more about them here.
Thanks for stopping by this week!
This week, we discuss the latest news in the productivity software space. We chat about what's new with Fantastical 3, monday.com 2.0 & Milanote.
Thanks to Zoho Suite for sponsoring this month, February 2020
You can learn more about them here.
Thanks for stopping by this week!
This week, Anne-Laure Le Cunff, the marvellous writer at Ness Labs and Neuroscience student stops by to chat about her productivity process for focus, managing high workloads and mindful productivity.
Follow Anne-Laure on Twitter: here.
Get on the Ness Labs newsletter: here.
Thanks to Notion for sponsoring this month, January 2020
Amazing to have them onboard!
Get access to Notion here and get started free!
This week, Florence Ion, host of the Android Show and Material Podcast stops by to share insights into how she's managing her day, using Android productivity tools and rocking writing and podcasting.
Thanks to Notion for sponsoring this month, January 2020
Amazing to have them onboard!
Get access to Notion here and get started free!
Follow Florence on Twitter: here.
And more about her work and great reads: here.
Special Guest: Florence Ion.
This week, Melanie Pinola from New York Time's WireCutter stops by to chat how she retains her productivity across her busy work day reviewing new software and how she routines her day.
**Thanks to Notion for sponsoring this month, January 2020.
**
Amazing to have them onboard!
Get access to Notion here and get started free!
Follow Melanie Pinola on Twitter: here.
And more about WireCutter's fantastic reads: here.
Special Guest: Melanie Pinola.
This month, December 2019, Tools They Use is sponsored by TMetric.com
This episode covered the key ways you can implement goals and resolutions and looking into a worshop based method of improving your goals and work.
Thanks for a fantastic year on Tools They Use folks!
Special Guest: Tiago Forte.
This month, December 2019, Tools They Use is sponsored by TMetric.com
Here's Tiago Forte's course, the Second Brain - check it out for more details.
Our final episode of 2019 will be all about goals and resolutions.
This month, December 2019, Tools They Use is sponsored by TMetric.com
This is a re-post from the Keep Productive YouTube channel.
We were so lucky to have the marvellous TickTick co-founder on and it won't be the last time.
This month, December 2019, Tools They Use is sponsored by TMetric.com
This week's guest Peter Akkies shares his inner working and use of OmniFocus 3 and many more tools in the ecosystem.
Next week, we share our interview with TickTIck co-founder, Zhimin Chen.
Special Guest: Peter Akkies.
A new look, a new course and a new vision for the next year!
This week, we've got Joshua Zerkel from Asana on! WooO! A bonus episode.
Modular productivity tools are the new tools in the space, also known as no-code productivity tools are the rising stars.
We discuss whether these tools can affect our productivity if you don't set up rules that guide us.
We're back next week to chat the Future of Keep Productive and what's next!
This episode is perfect for those creators out there or those looking to boost their creativity and productivity at the same time. Ideal for designers, professionals and freelancers - David's mental state approaches are fantastic to implement.
You can find David here on Twitter: here.
Follow the "Love Your Work" podcast here
All David's Tools: find them here.
And the mental states article and how David uses them, you can find that here.
If all goes well with my scheduling, I will have the marvellous Ali Abdaal on Tools They Use to discuss and share his student related productivity insights.
Special Guest: David Kadavy.
This episode will be really fun whether or not you are a Zapier user, Wade shares his insights into remote work, automation tools and what the future of work looks like.
Find Wade on Twitter: here
Check out Zapier and how it can help you automate work.
Next week, we have David Kadavy - a creative productivity expert sharing his insights into weekly workload, themes and mental states. Make sure you are subscribed!
Special Guest: Wade Foster.
Matt Ragland is well-known for his offline productivity tips and tricks and Notion BuJo set-ups too! This episode his insights into how to balance the digital with the physical is super interesting!
Follow Matt on YouTube here!
We highly recommend that!
You can learn more about Matt below!
- Follow Matt Ragland on Twitter: here.
- Learn mote about Podia (where Matt works): here.
Next week, we chat with Wade Foster, the founder of Zapier - and we chat automations galore!
Special Guest: Matt Ragland.
Chris Dancy is called the most connected human in the world but in my opinion, one of the most organized people in the world too. This conversation was gold as Chris explores productivity, toolkits, daily routines, mortality, being connected and much more. You will learn so much for this podcast!
Listen to our Airtable tour: here
**Get Chris's Book "Don't Unplug": here.
Follow Chris Dancy below!
- Chris on Twitter: here
- Learn more about Chris's tasks & speaking: here
Thanks so much for stopping by, stop by next week for a full interview with the legend of BuJo tours, Matt Ragland!
Special Guest: Chris Dancy.
Superhuman is one of the newest email applications in the market and this week, we chat with Joel who's been using it for 3 months, he shares his opinions and experience - good and bad!
You can follow Joel here:
- Here's his Twitter here.
- The Social Radio: here.
Check in next week for the chat with Chris Dancy about tools + being the most connected human in the world!
Special Guest: Joel Kai Lenz.
Justin, the host of the Effective Remote podcast and community, shares his insights into what tools matter to his day-to-day remote work. Justin has been a routine guest of Tools They Use, and he's back to share all these useful tools and why they're awesome for Tools They Use.
Justin and how to find him
- Effective Remote Work: here.
- Follow Justin DiRose on Twitter: here.
All The Tools We Mention
- Discourse
- Loom
- Nexstand or Roost
- SetApp
- CalZones
- Audible
- Noise cancelling headphones
- Twist
- CleanMyMac X
- Mattermost (open-source self-hosted slack alternative)
We hope you enjoy this episode!
Special Guest: Justin DiRose.
This week, Jill Duffy joins us for an episode to discuss her views on the world of productivity tools. Jill reviews apps for her work at PC Mag and explores productivity as a passionate, we discuss research into over-work and more in this episode of Tools They Use.
THE BBC Report piece Jill was working on: http://bit.ly/2lSH5M2
Find Jill here!:
- Follow her work on Twitter: here.
- Productivity Report, her blog: here
We're super excited to have had Jill on and please do thank her on Twitter for coming on!
Special Guest: Jill Duffy.
Stacey is one of the wisest people I know when it comes to Evernote. We discuss a range of topics, from Evernote to GTD and how the GTD Summit went for her.
Follow Stacey's Courses & Work
- Radical Productivity with Evernote Course: here
- Trauma Free Tax: here
- Her Twitter: here
- Harmon Enterprises: here
- Stacey's EverDone Course: here
Stay tuned next week for an interview with Jill Duffy about overload research.
Special Guest: Stacey Harmon.
This book is a smashing take on keeping productive and taking control of your lives. John and Jake's relaxed take on productivity + time helps warn you of the effects of phones on your time and how to combat your approach to task priorities.
Get the MakeTime Book: https://amzn.to/2N622zA You can follow John Zeratsky here on Twitter and check out the Time Dorks blog too!
*Note: the link for the book is an affiliate link. If you decide to purchase, we'll make a small cut of the fee.
Special Guest: John Zeratsky.
Want to save money with your productivity software? Well, it's time to audit it!
Our Courses Notion Made Simple - your forever guide to Notion and organizing your total Notion set-up. Be ready and take the first module free: here.
Essentials of Todoist - your guide to getting started with Todoist and mastering the applciation. Here's the course, use the code "PRODUCTIVE20" for 20% off: here.
Next week, we have John Zeratsky, the author of MakeTime book. Exciting stuff!
It's time to answer your questions. We've put together 5 questions from the Keep Productive community and Patreon. Ranging from using productivity tools less, to tackling a 500+ long Todoist list.
Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control!
And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse
Questions from you 1. Should you remove productivity technologies when you do technology audits? - Adam Staples 2. I have 500+ tasks in my Todoist account, how do I deal with that? - No name - RGauffman 3. If you could build a new app from scratch - but with all the resources in the world - what would it be? (Alex) 4. How do you guys externalise your productivity system? For example friends/family/SO who are less reliable, so even delegations become more stressful where you have to constantly check up on (how's the party planning coming along, how's your visa application, etc) - Edison 5. Do productivity tools actually make people more productive? Or are they just making people less forgetful and enabling easier reporting on what you've done/have to do - No Name 6. What is the recurring “pain point” that you see in task/productivity management, and what are some of the solutions that either you or others have come up with to address it? - Eric Bower
Staying on task is tricky. With all the distractions around us and our mind wandering, it feels much harder to keep just on one task. This episode will hopefully help by introducing methods & tools for you all.
Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control!
And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse
7 Ways to Stay on Task 1. Use Toggl or Timely 2. Introduce a Freedom or Forest 3. Host a Buddy Accountability — For remote or non-remote 4. Plan Your Breaks 5. Don't Overstack Lists 6. Office Rituals 7. Todoist Open Comment
Woven is attempting to change the calendar game by using AI and intelligence to schedule and communicate better with others. Their CEO, Tim Campos, uncovers how his work at Facebook has inspired Woven and what matters to the future of their application and AI.
Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control!
And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse
Find Tim & Woven * Try Woven here. * Tweet at Tim here
Special Guest: Tim Campos.
Loneliness is a real thing in the remote work environment. Today, we discuss exactly how you can curb that and about our own issues that we've faced since working without colleagues around us.
Justin DiRose Follow his Twitter here and check out Effective Remote Work here.
Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control!
And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse
The 5 Tips & Recommendations 1. Disconnect - Take a walk, lay on your bed, relax and set a 5PM out time. 2. Local Gym - Get outside and visit your local gym - being around people helps 3. Hobby Groups - Find a group that shares your interests and invest time in this community 4. Coffee Friends - Befriend your local barista and chit chat 5. Relationships/Work - Taking time out to respect the differences between the two.
Tweet us with your requests: here.
Special Guest: Justin DiRose.
A solo episode this week, with your host, Francesco D'Alessio.
We tackle the age of question. How do I find the best to-do list application for my needs?
Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control!
And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse
The 3 Part Process 1. Needs - Create a list of features your to-do list app needs, and the situation you're in. 2. Research - Shortlist the top 3 tools that match needs, then trial one for a full 90-days. 3. Optimize - Finetune your application through courses, videos and discussing workflows.
Tweet us with your requests: here.
Tools They Use is back! After 2 months off, we're back with regular episodes. This first episode back, we have Martine Ellis, host of the Teaching Space and teacher on a mission to boost teacher productivity and awareness of time-saving methods.
Our August Sponsor Sanebox is our first sponsor back. Time to get your email under-control!
And get $25 off and 14-day free trial with our link (new accounts): https://www.sanebox.com/toolstheyuse
With plenty of advice, tools and ways to stay ahead of the game. Martine explores the very topics that matter to the teaching industry and how to become a productive teacher in the process.
EP48: Podcast Notes * Martine Ellis on Twitter: here. * The Teaching Space Podcast: here * Our Episode on Teaching Space: here * Martine's Book for Productive Teachers: here
Special Guest: Martine Ellis.
Today, we discuss Evernote's new series "Behind the Scenes" - a look into what the Evernote team are working on!
MENTIONED
- Watch Evernote's Behind the Scenes Video: here
- Learn about all the latest Evernote updates: here
Next week, we'll have a feature on the different life stages of productivity and how to handle them.
Back next week, with a solo segment!
Today, we discuss productivity techniques with Scott Friesen of Simpletivity - one of the most popular productivity YouTube channels out there.
Become a subscriber of Simpletivity on YouTube: here
Thanks so much to Scott from coming and sharing his insights, applaud everyone to check out his YouTube channel and all the smashing content over there!
Back next week, with a solo segment!
Special Guest: Scott Friesen.
Today, we chat with Amir Salihefendić, the founder at Todoist & Twist - one of the most popular to-do list tools.
You can follow Amir on Twitter: follow here.
This was recorded at the Business of Software Conference in Cambridge.
Thank you to their team for hosting us and it was great fun!
Special Guest: Amir Salihefendić.
Today, we chat with Ivan Zhao, the co-founder at Notion - a fast growing productivity software
INFORMATION SHEET
- Ivan's Twitter: follow him
- Notion: Get it here
- Learn Notion from Scratch: here
Thanks to Ivan for having me in the office to interview him.
See you next week for the Todoist CEO, Amir.
Special Guest: Ivan Zhao.
On Monday, we'll be interviewing Ivan Zhao, co-founder at Notion all about his story and vision
INFORMATION SHEET
- Ivan's Twitter: follow him
- Notion: Get it here
- Learn Notion from Scratch: here
On 6th May, we have Todoist CEO Amir ready to interview - stay tuned!
Please, if you have 2-3 minutes, pop us a review!
Francesco :-)
Special Guest: Ivan Zhao.
Today, we chat with Marc Champagne, creator of KYO about mental health and fitness at the workplace.
FOLLOW MARC AND KYO'S WORK
- Twitter @MarcChampagne: here.
- KYO Digital Journal: here.
Let me know if you want to hear more on the topic of health at work!
Thanks for stopping by guys! :-)
Francesco
Special Guest: Marc Champagne.
Today, we discuss the best resources for improving your productivity!
10 CHANNELS TO FOLLOW FOR PRODUCTIVITY
- Thomas Frank: here.
- Matthew Encina, Futur: here, our Notion chat here.
- Carl Pullein: here.
- CharliMarieTV: here.
- Wandering Aimfully: here.
- Matt D'Avella: here.
- Mariana's Study Corner: here.
- Atlassian Blog: here.
- Jeff Eisley: here.
- Paul Minors: here.
100% worth following all these guys! They are brilliant!
Thanks for stopping by guys! :-)
Francesco
Today, Pete and I sit down to discuss the world of ADHD and how it affects productivity. We chat about the tools that matter and how you can do your best to manage it day to day.
FOLLOW THE BRILLIANT PETE WRIGHT
- Subscribe to their ADHD focused podcast today: here.
- Become a Patron to their Podcast here.
Thanks for stopping by guys! :-)
Francesco
Special Guest: Pete Wright.
Today, we discuss the concept of switching in to-do list applications, and why we should try not to do it once we've made a base.
BUSINESS OF SOFTWARE, UK EVENT: here
SWITCHING ADVICE
- Write out your 3-5 of the key features you need - shortlist the features that will make your to-do list manager. These are a must-have for this choice of application.
- Filter your options to 3 tools:
- Use the Matrix here to determine what sort of tool you need here.
Thanks for stopping by guys! :-)
Francesco
Today, we chat with Stacey Harmon all about Evernote, GTD techniques and Methods Before Tools - this one was a perfect conversation for active Evernote users worldwide.
Follow Stacey's Courses & Work
- Radical Productivity with Evernote Course: here
- Trauma Free Tax: here
- Her Twitter: here
- Harmon Enterprises: here
- Stacey's EverDone Course: here
You'll enjoy this one if you're wanting to absorb Evernote advice.
Thanks for stopping by guys! :-)
Francesco
Special Guest: Stacey Harmon.
Today, we discuss the concept of the personal project management tool and how tools like Notion, ClickUp, Bonsai are becoming tools used by professionals to manage not only lists but projects too.
Mentioned tools:
- Notion: get here.
- Bonsai: get here
- ClickUp: get here
Next week, we have Stacey Harmon of Harmon Enterprises to discuss all about the Evernote death spiral, her GTD facinsation and more! Subscribe on your podcast app of choice.
Tweet us too @KeepProductive
With our first guest episode of 2019, we chat with Justin DiRose today - we chat everything productivity tools from OmniFocus to Evernote, and everything in between, highlighting the importance of methods above tools too.
Give some love to Justin
- His Twitter: here
- The Productivity Guild: here
- The new Podcast: here
Thanks again to Justin for a lovely chatter and our post conversation will probably discuss self-employed loneliness - a topic that I think will help professionals manage a new workplace issue.
Thanks for stopping by guys! :-)
Francesco
Special Guest: Justin DiRose.
With our first podcast episode in 2019, we're kicking off with software subscriptions - discussing investing in your favourite productivity tools, how to reduce your spend and a list of Francesco's current paid applications.
To skip Francesco's list, head to 14.30 minutes into the podcast.
Your Checklist for Subscriptions
- Set a Budget: Budgets help us to reduce chances of over-spending.
- Create a Runway Sheet: Summarise how much you'd be spending over 6 month or on the total subscription.
- Pausing Holidays: Save money by puasing on holidays or periods of time you are not using the tool
- Research into the Company: Do your homework on what the company's values are. Doist do this well, and so do Buffer.
Let me know if you want a topic covered on the solo episodes, ping me on email: francesco@keepproductive.com - our next episode: "The Personal Project Manager: A New Wave of Tools" - to help you consider between list and project managers.
Thanks for stopping by guys!
Francesco
Today, we sit down for a chat with Thomas Frank, YouTuber and host of College Info Geek, a popular channel, website and podcast for students looking to optimise their time and maximise college.
Thomas mentions:
- Bear
- Notion
- His Breakfast Smoothie
- Strides
Watch this on YouTube now, and even explore how Thomas Frank uses his Notion account too.
This episode was superb to film and I think Thomas' insights are wonderful for everyone.
Today, we discuss Slack's London Event and what's next for Evernote after my chat with Ian Small, and to round this week off a little look at Coda's two new additions.
Back next week, at the same time! We have Thomas Frank, YouTuber and Creator of College Info Geek. Review on iTunes to be picked for next week's read-out! Watch on YouTube by heading to Keep Productive and going to the playlist: http://bit.ly/2FjwNOn
Today, we discuss Notion and what's next for their blocks, a chat with Ryder Carroll, the creator of the Bullet Journal and explore whether Google Docs is the future of modular productivity software.
Back next week, at the same time! Review on iTunes to be picked for next week's read-out! Watch on YouTube by heading to Keep Productive and going to the playlist: http://bit.ly/2FjwNOn
The podcast is back. This new weekly format will cover news, opinions and everything in the productivity software space.
With a month off, we're back again and with a new segment. This week, we discuss Evernote's latest worries, the book I've been admiring called MakeTime and how email applications are making things interesting right now.
We'll be back next week, with a brand-new podcast speaking with Ryder Carroll.
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
This week’s episode is brought to you by Jonathan Cronstedt, Kajabi's President
Jonathan Cronstedt is the President of Kajabi. Kajabi provides digital entrepreneurs an all-in-one platform which enables them to create a life of freedom on their terms, whatever that may look like.
What does your day-to-day job and work look like?
- Jonathan tends to start his day, .
What do you use to tally all of your most important tasks together?
- Todoist (Desktop/iOS/Android/Web) (Both for work and personal tasks)
What hardware do you use every day? (phone, laptop, pc)
- Finds Apple products more reliable and productive for work
What are your favorite apps/tools for work? (Eg. marketing, designing)
- MixMac Gmail Plugin (For managing calendar events)
- Upwork (For sourcing freelancers)
- Apple Siri Reminders (on iPhone)
- Fantastical 2 (iOS/Mac)
What does your morning routine look like?
- JCron wakes up around 5:45AM. Checking email before the start of the day. Then heads to the gym, with a workout and then heads to the office roughly around 7:30AM to begin his executive work.
Where can we find you and all of your wonderful things?
- Kajabi - here
- LinkedIn - here
- Twitter - @thejcron
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Jonathan Cronstedt.
This week’s episode is brought to you by Holger Seim, Co-founder and CEO of Blinkist.
Holger Seim is the Co-founder and CEO of Blinkist, an app that condenses non-fiction books in 15-minute reads. Holger is based in Berlin.
What does your day-to-day job and work look like?
- Holger’s work is involved in marketing, business management and it’s focused on the growth of his company.
What do you use to tally all of your most important tasks together?
- Asana (iOS/Android/Web) (Both for work and personal tasks)
What hardware do you use every day? (phone, laptop, pc)
- 13-inch MacBook Air
- iPhone 8
What are your favorite apps/tools for work? (Eg. marketing, designing)
- Blinkist (iOS/Android/Web)
- Slack (iOS/Android/Web/Mac/Windows)
- Spotify (iOS/Android/Web/Mac/Windows)
- Spark (iOS/Mac)
- Runtastic (iOS/Android)
What does your morning routine look like?
- Holger wakes up at 7AM, takes a shower and then leaves the house to go to the office, where he plans the day ahead.
Do you get moments to pause in your day, if so, what do you do?
- He tries to schedule a running session before lunch to free the mind.
What book are you reading at the moment?
- Valley of Genius: The Uncensored History of Silicon Valley by Adam Fisher
- Homo Deus: A Brief History of Tomorrow by Noah Harari
- Sapiens: A Brief History of Humankind by Noah Harari
Where can we find you and all of your wonderful things?
- Blinkist - here
- LinkedIn - here
- Twitter - @hlgrsm
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Holger Seim.
This week’s episode is brought to you by Kouris Kalligas, the founder and CEO of Therachat.
Therachat is a product for therapists to engage their clients during therapy sessions, it allows them to assign clients activities to do in order to help them with their mental health.
What does your day-to-day job and work look like?
- Kouris has a precise daily routine, he wakes up at 6 AM, does some workouts for about an hour, then he has breakfast. He also uses time blocking for his tasks, dividing them by 90-minutes chunks.
Do you take notes across your day? If so, what tool do you use?
- Todoist (iOS/Android/Mac/Windows/Web) (both for tasks and notes)
What people influence you in the startup space?
- Basecamp Co-founders Jason Friend and Heinemeier Hansson
- Joel Gascoigne, Co-founder and CEO of Buffer
- Podcast episode: Jason Fried — How to Live Life on Your Own Terms (#329)
What hardware do you use every day? (phone, laptop, pc)
- MacBook Pro
- iPhone 7
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- Todoist (iOS/Android/Mac/Windows/Web)
- Google Calendar (iOS/Android)
- Trello (iOS/Android/Mac/Windows/Web)
- Zoom (iOS/Android/Mac/Windows/Web)
- Slack (iOS/Android/Mac/Windows/Web)
Where can we find you and all of your wonderful things?
- Therachat - here
- Twitter - @kouriskalligas
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Kouris Kalligas.
This week’s episode is brought to you by Joey Cofone, CEO and co-founder of Baron Fig.
Joey co-founded Baron Fig, a company based in NYC that makes “tools for thinkers”, such as notebooks, pens, bags, and other goods.
What does your day-to-day job and work look like?
- Every day is different, but usually centered around design.
What do you use to tally all of your most important tasks together?
- Basecamp (iOS/Android) (For team work and communication)
- Things 3 (iOS/Mac) (For personal tasks)
What is your planning process for the week ahead?
- They work using 12-weeks long templates on Basecamp for product releasing.
- Joey immediately adds tasks and ideas to Things 3 when they come to mind scheduling them at the moment.
What hardware do you use every day? (phone, laptop, pc)
- Apple products in general.
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- iCal (Apple’s native calendar)
- Basecamp (iOS/Android)
- Things 3 (iOS/Mac)
- Every Monday, Joey takes the tasks of the week and assigns them an actual time to do them on his calendar (i.e. calendar blocking method).
What does your morning routine look like?
- Joey wakes up at 5:30, exercises for 30 minutes, meditates for 5/10 minutes, reads for 30 minutes, and then he does a specific music training.
Where can we find you and all of your wonderful things?
- Twitter - @joeycofone
- Baron Fig - here
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Joey Cofone.
This week’s episode is brought to you by Amir Salihefendic, the Founder and CEO of Doist, the company behind Todoist and Twist. Amir works remotely from Barcelona.
What does your day-to-day job and work look like?
- Amir wakes up around 7 or 8 am, takes care of his son, has a coffee, then get to work around 9 am until 5 or 6 pm, taking 1h for lunch break.
What do you use to tally all of your most important tasks together?
- Todoist (iOS/Android/Mac/Windows/Web)
Do you take notes across your day? If so, what tool do you use?
- Evernote (iOS/Android/Mac/Windows/Web) (Used in the past)
- Now he mostly uses the comments feature inside Todoist.
What hardware do you use every day? (phone, laptop, pc)
- iPhone X
- Google Pixel 2
- MacBook Pro
What are the top 3 tech companies that you admire?
- Buffer
- Stripe
- Japanese scooters and helmets
Do you get moments to pause in your day, if so, what do you do?
- Working remotely, Amir can plan the day the way he prefers.
- Work/Life balance is very important as well as having set routines.
Where can we find you and all of your wonderful things?
- Twitter - @amix3k
- Doist - here
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
This week’s episode is brought to you by Chris Messina, a designer and product hunter.
Chris is a visionary who invented the hashtag and worked for the likes of Google and Uber. He's been a proud participant in the open source/open web communities and co-founded Molly and the BarCamp.
What does your day-to-day job and work look like?
- Chris wakes up naturally, makes breakfast and sets his daily goals, then he starts his work day checking the email.
- Paste (Mac) Clipboard manager
- DayOne (iOS/Android/Mac) Journal
- Fantastical (iOS/Mac) Calendar
Do you take notes across your day? If so, what tool do you use?
- Bear (iOS/Mac)
What hardware do you use every day? (phone, laptop, pc)
- 13-inch MacBook Pro
- iPhone 7 Plus
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- Things 3 (iOS/Mac)
- Telegram (iOS/Android/Mac/Windows)
- WhatsApp (iOS/Android/Mac/Windows)
Do you use any team communication applications? (video or text)
- Slack (iOS/Android/Mac/Windows)
- Asana (iOS/Android)
- Sketch
- Superhuman
- Rocket (Mac)
- Prizmo Go (iOS)
Do you get moments to pause in your day, if so, what do you do?
- Chris gives himself breaks during the day doing something different like listening to podcasts and meditating.
- Headspace (iOS/Android)
- Pzizz (iOS/Android)
Where can we find you and all of your wonderful things?
- Twitter - @ChrisMessina
- Website - here
- Product Hunt - here
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Chris Messina.
This week’s episode is brought to you by David Pierce a personal technology columnist of The Wall Street Journal.
What does your day-to-day job and work look like?
- David’s job is to read about the world of tech to know what’s happening and then make people understand it.
- Zoom (iOS/Android/Mac/Windows) (For video conference)
What do you use to tally all of your most important tasks together?
- Fantastical (iOS/Mac) (For calendar management)
- Notion (iOS/Android/Mac/Windows) (A place for everything)
- Evernote (iOS/Android/Mac/Windows) (Previously used)
What is your planning process for the week ahead?
- Everything is stored on his calendar, Notion and his email
- The Bullet Journal method
What hardware do you use every day? (phone, laptop, pc)
- Huawei MateBook X Pro
- Dell monitor
- Logitech webcam
- iPad Pro
- iPhone
- Essential Phone
- Google Pixel 2
- Google PixelBook
What app do you use for handling emails?
- Gmail (iOS/Android)
What are your favorite apps/tools for work? (Eg. marketing, designing)
- Google Drive (iOS/Android)
- Google Docs (iOS/Android)
- Google Chrome (iOS/Android)
- Slack (iOS/Android/Mac/Windows)
- Google Hangouts
- Pocket Casts (iOS/Android)
- Spotify (iOS/Android/Mac/Windows)
- Pinterest (iOS/Android)
- Google Keep (iOS/Android)
Do you use any team manager applications? (video or text)
- Google Sheets (iOS/Android)
Do you get moments to pause in your day, if so, what do you do?
- Do nothing on purpose is very important, scheduling time to rest, read a book.
- Using habit tracking apps for non-work stuff (exercise, meditation, etc.)
- Streaks (iOS)
- Moving all the apps he doesn’t want to use away from the phone home screen.
Where can we find you and all of your wonderful things?
- WSJ.com - here
- Twitter - @pierce
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to
This week’s episode is brought to you by Leah Ryder, a writer and content strategist at Trello.
Leah works as a content manager at Trello, her team hosts the blog and runs other resources like the social media channels, the newsletter, ebooks, the marketing team, and so on.
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp has an exciting array of Mac apps, all under one monthly subscription.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What to you use to tally all of your most important tasks together?
- Trello (iOS/Android/Mac/Windows/Web) (For both personal and work tasks)
- Zapier
- Butler
- Paper planner
What do you use when it comes to organizing your calendar?
- iCal (iOS/Mac)
- Calendly (Web)
What hardware do you use every day? (phone, laptop, pc)
- iPhone
- MacBook
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- Trello (iOS/Android/Mac/Windows/Web) (For both personal and work tasks)
- Hubspot (Web/iOS)
- BuzzSumo
- Google Docs (iOS/Android)
Do you use any team communication applications? (video or text)
- Trello card comments
- Stride (iOS/Android/Mac/Windows/Linux)
- Slack (iOS/Android/Mac/Windows)
- [Zoom](https://zoom.us/( (iOS/Android/Mac/Windows)
What is your planning process for the week ahead?
- At the end of the week Leah writes what she wants to accomplish the following week inside her Trello board.
Do you get moments to pause in your day, if so, what do you do?
- She takes a break in the afternoon, maybe going to the beach.
What does your morning routine look like?
- She takes her dog for a walk to the beach without her phone and doesn’t get available until 8am.
What book are you reading at the moment?
- -My Morning Routine: How Successful People Start Every Day Inspired_ by Benjamin Spall
Where can we find you and all of your wonderful things?
- Trello blog - here
- Twitter - @LeahRyder
- How to Embrace Remote Work ultimate guide - here
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things
This week’s episode is brought to you by Liam Martin, the co-founder and CMO of TimeDoctor.
Liam co-founded TimeDoctor a productivity-tracking resource for remote teams and runs the company of 60+ members working remotely from all around the world.
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp has an exciting array of Mac apps, all under one monthly subscription.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What sort of work do you do day‐to‐day?
- Liam breaks his life in weeks, months and quarters. Monday is when he does meetings with his team members, he focuses his work around that core component of his quarterly rocks.
What is your daily to‐do list tool? And why?
- TimeDoctor (iOS/Android/Mac/Windows) (For his daily tasks)
What do you use when it comes to organising your calendar?
- Google Calendar (iOS/Android/Web)
How do you go about taking notes?
- Evernote (iOS/Android/Mac/Windows/Web)
- A paper notebook
**Do you use a certain tool for tracking projects? Or do you solely
use a task list?**
- Jira (iOS/Android)
- Basecamp (iOS/Android)
- Hubspot (Web/iOS)
- Buzzstream (Web)
- Asana (iOS/Android)
- Trello (iOS/Android/Mac/Windows)
What hardware do you use for work? (phone, laptop, pc)
- Google Pixel 2
- 13-inch MacBook Pro
- Bose Earphones
- Anker Power Bank USB C
What are your team communication tools?
- Slack (iOS/Android/Mac/Windows)
- Skype (iOS/Android/Mac/Windows)
**Any of other notable apps you do like to mention that you use to
get things done?**
- Buzzstream (Web)
Do you use any analog/offline processes?
- Liam takes Tuesday afternoons off to enjoy his time with friends.
Find Liam:
- TimeDoctor - here
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things done. All the most useful Mac apps, available under one monthly subscription. No one-off fees, no in-app charges, just one set fee for more than a hundred apps.
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you.
This week’s episode is all about real-time team communication.
We'll be discussing the concept of team communication and how the advances of Twist is changing the way this is operating, day to day for employees, teams and professionals.
Twist is challenging the likes of Slack and other popular real-time communication services as it battles the mindfulness of team members above the importance of disruptions.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
This week’s episode is brought to you by Zoey Arielle, a lifestyle YouTuber and blogger from Canada, currently living in Rome, Italy.
Zoey works as a digital nomad covering a range of topics from travel to minimalism and love of attraction, she's also the author of 3 books about minimalism and self-help.
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp have an exciting array of Mac apps, all under one monthly subscription.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What does your day-to-day job and work look like?
- Zoey works every day and she takes Italian classes from Monday to Friday. Her work consist of different kind of tasks, like filming YouTube videos, writing, and freelance work: social media management, advertising development, SEO, blog writing, copywriting, and so on).
What to you use to tally all of your most important tasks together?
- A paper journal following the The 5 Minute Journal method
Do you take notes across your day? If so, what tool do you use?
- A notepad besides her laptop
What do you use when it comes to organizing your calendar?
- Google Calendar (iOS/Android/Web)
What hardware do you use every day? (phone, laptop, pc)
- MacBook Pro
- iPhone 7 Plus
What are your favorite apps/tools?
- Wordpress (iOS/Android)
- Duolingo (iOS/Android/Windows)
- The Secret To Money App (iOS)
- Blinkist (iOS/Android)
- Audible (iOS/Android)
Do you get moments to pause in your day, if so, what do you do?
- In the morning, Zoey keeps her phone on airplane mode until she’s done with meditation and journaling and she tries to step away from screens by 8 PM.
- Morning Routine video - here
What book would you recommend?
- The Big Leap: Conquer Your Hidden Fear and Take Life to the Next Level by Gay Hendricks
Where can we find you and all of your wonderful things?
- YouTube - here
- Blog - here
- Instagram - here
- Books - , The Joy of Minimalism, Love the Sh!t Out of Yourself, Beauty in the Breakdown
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things done. All the most useful Mac apps, av
This week’s episode is brought to you by Joshua Zerkel, Head of Global Community Asana and a Certified Pro Organizer.
Joshua previously was Head of Community at Evernote and, before, worked as a productivity consultant, coaching his clients on how to use productivity tools.
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp have an exciting array of Mac apps, all under one monthly subscription.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What does your day-to-day job and work look like?
- Joshua works at Asana as Head of the Global Community, bringing people together in the spirit of being more of being more productive and learning from one another.
What to you use to tally all of your most important tasks together?
- Asana (iOS/Android/Web)
Do you take notes across your day? If so, what tool do you use?
- Evernote (iOS/Android/Mac/Windows/Web) (For daily and meeting notes)
What do you use when it comes to organizing your calendar?
- Google Calendar (iOS/Android/Web)
What hardware do you use every day? (phone, laptop, pc)
- iPhone 7 Plus
- iPad Air
- iPad Keyboard by Zagg
- MacBook Pro
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- Noisli (Android/iOS/Web)
- Spotify (Android/iOS/Windows/Mac/Web)
- Keynote (Mac)
- Invision
Outside of work, what three apps do you use love to use?
- Pocket (iOS/Android/Web)
Do you get moments to pause in your day, if so, what do you do?
- Joshua tries to find 15 minutes in the afternoon to step away from his computer, take a walk or a nap.
What does your morning routine look like?
- He packs his bag the night before, walk at the gym in the morning and listen to podcasts, then goes to work and, once at his desk, he reviews his schedule and tasks for the day.
What book are you reading at the moment?
- Utopia for Realists: And How We Can Get There by Rutger Bregman
Where can we find you and all of your wonderful things?
- Asana - [here](http://asana.com
- Twitter - @joshuazerkel
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things done. All the most useful Mac apps, available under one monthly subscription. No one-off fees, no
Today's episode is all about the best apps of the month!
Your host, Francesco shares the first-ever apps of the month segment, all about great applications he's discovered across the last 30-days. All of the app recommendations are available in the description below!
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp have an exciting array of Mac apps, all under one monthly subscription.
April's Best Apps
- TinyCards by Duolingo (iOS/Android/Web)
- Castro 2 for Podcasts (iOS)
- Google Home (iOS/Android)
- F1 2016(iOS)
- Oak Meditation(iOS)
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Thanks again guys!
This week’s episode is brought to you by Dan Barbera, a content creator from the UK, now in Cleveland, Ohio.
Dan is the founder of CLE Tech, a website and YouTube channel about all the latest on smartphones, tablets and all kind of news in the tech world. He also works as content creator at MacRumors.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What does your day-to-day job and work look like?
- Dan runs the YouTube channel of MacRumors and works every day in his studio space with the team on video contents, writing scripts, testing products for reviews, and so on.
What to you use to tally all of your most important tasks together?
- Trello (iOS/Android/Mac/Windows/Web) (For collaboration)
- Notion (iOS/Mac/Windows/Web) (Francesco recommends it for easily have it all in one place)
Do you take notes across your day? If so, what tool do you use?
- Apple Notes (iOS/Mac)
- Evernote (iOS/Android/Mac/Windows/Web) (For writing cross-platform)
- Google Docs (iOS/Android/Web) (For collaboration)
What do you use when it comes to organizing your calendar?
- iCal (iOS/Mac)
- Google Calendar (iOS/Android/Web)
What hardware do you use every day? (phone, laptop, pc)
- iPhone X
- MacBook Pro (For travelling)
- iMac Pro (For Work)
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- Video - Top Apps For Your New Smartphone! (iPhone/Android)
- YouTube Studio (iOS/Android)
- Dashlane (iOS/Android/Mac/Windows)
- Dark Sky (iOS/Android)
Do you use any team communication applications? (video or text)
- Slack (iOS/Android/Mac/Windows/Web)
What is your planning process for the week ahead?
- Dan works over a running list of video ideas, he talks every morning with his team mates on Slack to decide the work of the day.
Do you get moments to pause in your day, if so, what do you do?
- Lunch is the only time when he can take a break, he spends some time watching YouTube videos to get inspired.
Where can we find you and all of your wonderful things?
- MacRumors - Website, YouTube
- CLE Tech - Website,
Today's episode is brought to you by me, Francesco and the topic today is the benefits and negatives of working remotely.
Remote work is becoming increasingly popular as we become connected via the internet every day. It's something many companies are adopting and implementing within their workforce.
Twitter Handle: @FrancescoD_Ales on Twitter!
Would love to hear your thoughts on the world of remote work...
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
Companies I mentioned today!
- Doist
- Zapier
- Basecamp
Watch my full video on this topic!
- YouTube: The Future of Productivity Apps
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use. Setapp is a game-changer when it comes to saving money and getting things done.
All the most useful Mac apps, available under one monthly subscription. No one-off fees, no in-app charges, just one set fee for more than a hundred apps.
Music used:
●Joakim Karud – Waves
●Song/Free Download – https://youtu.be/xG8AWZSnFgI
●Support Joakim Karud – http://smarturl.it/joakimkarud
This week’s episode is brought to you by Olivia Hayward, a business owner and Etsy creator from Berkeley, California.
Olivia runs her accessory company, Mane Message, since her first college years and she also recently started a YouTube channel where she shares videos about life as a creative business owner.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What does your day-to-day job and work look like?
- Olivia balances her day-to-day life between emails, bookkeeping, manifacture products, taking photos for her marketing campaigns, as well as recording videos for her YouTube channel.
What to you use to tally all of your most important tasks together?
- Google Calendar (iOS/Android/Web) (For project planning and brainstorming video ideas)
- Erin Condren planner
Do you take notes across your day? If so, what tool do you use?
- Sticky notes and paper pad
- Evernote (iOS/Android/Mac/Windows/Web) (For long-termo notes and archival purposes)
- Moleskine notebook (For sketches and product design)
What hardware do you use every day? (phone, laptop, pc)
- iPhone
- Desktop computer (For work)
- Laptop (For more creative things)
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- Shipstation (For managing her shop orders)
- Etsy Marketplace (iOS/Android)
- Grammarly (iOS/Android/Windows/Mac/Web)
- Adobe Photoshop
- YouTube Studio (iOS/Android)
Do you get moments to pause in your day, if so, what do you do?
- Walking the dog, doing yoga classes, exercising during the first half of the day, using a standing desk.
What book are you reading at the moment?
- Little Fires Everywhere by Celeste Ng
What does your morning routine look like?
- Olivia has breakfast with her fiancée and then starts working from her iPhone, answering emails, YouTube comments, and so on.
Where can we find you and all of your wonderful things?
- Etsy Store - here
- Website - here
- YouTube - here
- @manemessage - Instagram, Twitter, Facebook, Pinterest
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Us
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
Apps I mentioned today!
- Monday.com
- Airtable
- Evernote
Watch my full video on this topic!
- YouTube: The Future of Productivity Apps
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things done.
All the most useful Mac apps, available under one monthly subscription. No one-off fees, no in-app charges, just one set fee for more than a hundred apps.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What does your day-to-day job and work look like?
- It depends on John’s life season, now it’s mostly recording YouTube videos at his office, answering emails, and planning his week using the Pomodoro Technique.
What to you use to tally all of your most important tasks together?
- KanbanFlow (Web/Mobile) (For managing tasks using the built-in Pomodoro timer)
Do you take notes across your day? If so, what tool do you use?
- Drafts (iOS) (For taking notes on the go)
- WorkFlowy (iOS/Android/Chrome/Mac/Windows/Linux) (For lists and plans)
What do you use when it comes to organizing your calendar?
- Fantastical (iOS/Mac)
- Google Calendar (iOS/Android)
- Assistant.to (Chrome)
What hardware do you use every day? (phone, laptop, pc)
- iPhone X
- Custom gaming laptop
- Dell XPS 13 laptop
- Canon EOS C100 camera
- LG Ultrawide monitor
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
- TubeBuddy
- MorningFa.me
- LastPass (Windows/Mac/Linux/iOS/Android)
Outside of work, what three apps do you use love to use?
- Audible (Android/iOS)
- Strava (iOS/Android)
- BodySpace (iOS/Android)
What is your planning process for the week ahead?
- John makes fitness and exercising a priority and schedule it in his week, he also tries to avoid decision fatigue planning his meals and exercises.
Do you get moments to pause in your day, if so, what do you do?
- John mostly goes through different phases of his life and tries to change it to avoid monotony. Filming YouTube videos is like keeping a personal diary and coaching to himself. He also keeps his morning routine very simple to avoid failure.
What book are you reading at the moment?
- 12 Rules for Life: An Antidote to Chaos by Jordan B. Peterson
- Skin in the Game: Hidden Asymmetries in Daily Life by Nassim Nicholas Taleb
Where can we find you and all of your wonderful things?
- YouTub
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What sort of work do you do day‐to‐day?
- Stefan starts his day with a morning routine made of exercising, shower and a power breakfast, then he works through themed days of different kind of activities. Specific days are dedicated to client work, others for personal products.
What is your daily to‐do list tool? And why?
- Swipes (iOS/Android/Mac/Windows/Linux/Web) (Both for work and personal tasks)
How do you go about taking notes?
- Moleskine notebook where every page is split in 3 areas (general directions, notes, column for next actions)
- Apple Notes (iOS/Mac) (For personal notes)
What do you use when it comes to organising your calendar?
- Swipes (iOS/Android/Mac/Windows/Linux/Web) (Both for work and personal appointments view)
What hardware do you use for work? (phone, laptop, pc)
- iPhone 5S
- iMac
What are your 3 favoured apps for getting the work done? (Eg. marketing, designing)
- FaceTime (iOS/Mac) (For team communications)
- Sketch (iOS)
- Apple Mail (iOS/Mac)
What’s your planning process? How do you plan for the week or month ahead?
- Stefan does his weekly plan every Sunday (or Monday, sometimes), scheduling his tasks for certain days of the week in Swipes.
Any of other notable apps you do like to mention that you use to get things done?
- iBooks (iOS/Mac)
- iPhoto (iOS/Mac)
- YNAB (iOS/Android/Mac/Windows)
What book are you reading at the moment?
- The Clash of Civilizations by Samuel P. Huntington
Find Stefan:
- @Vladington - Twitter, Instagram, Dribble
- Website - here
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things done. All the most useful Mac apps, available under one monthly subscription. No one-off fees, no in-app charges, just one set fee for more than a hundred apps.
Disclosure: This post contains affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank y
Our sponsor for today’s podcast! Setapp
Setapp is the first subscription service for Mac apps. Users get access to a curated selection of more than 100 apps in one suite, at a set monthly rate.
Download it today for Mac using this link: https://setapp.com/
From advanced to-do list applications to GIF creators, there’s dozens of resources that provide a functional way to get things done.
Setapp is really perfect for those who need access to apps without having to pay recurring in-app fees for each app and high costs for one-off apps. The flexibility, and access to any app, allows Mac users the freedom to download and use any app, at any time.
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
Thanks once again to Setapp.
What sort of work do you do day‐to‐day?
- After a rich morning routine (meditation, reading, journaling, and exercising), Tomas spends his days focusing on his blog, catching up with emails, and editing his upcoming book.
What is your daily to‐do list tool? And why?
- Todoist (iOS/Android/Mac/Windows/Web) (Both for personal and work tasks)
How do you go about taking notes?
- Physical notebook
- Apple Notes (iOS/Mac) (For notes on the go)
- Evernote (iOS/Android/Mac/Windows) (For longer notes)
What do you use when it comes to organising your calendar?
- WorldTimeBuddy (For checking out timezones)
- Apple Calendar (Mac/iOS)
Do you use a certain tool for tracking projects? Or do you solely use a task list?
- Tomas tracks his projects following his self-awareness rules and the Mental Framework.
What hardware do you use for work? (phone, laptop, pc)
- 13-inch MacBook Pro
- iPhone X
- Apple Mouse
- Audio-Technica Microphone
- Zoom H1 Handy Recorder
- Sony RX100 Camera
- Apple Magic Keyboard
- STANDapart laptop stand
- Beats Studio 3 Wireless Headphones
- Beats Wireless Earphones
Do you use any analog/offline processes?
- Set internet-free hours
- No phone on Sunday and just read or meet people outside
- Monitor your energy in order to understand when to be productive or not, be more spontaneous from time to time
Find Tomas:
- Newsletter - here
- Blog - here
- Instagram, Twitter, Facebook
Special Guest: Tomas Laurinavicius.
What sort of work do you do day‐to‐day?
- Alexis runs her business theming her days doing some batch work. She takes care of the customer service and content creation aspect of her job, writes blog posts, creates videos and Instagram photos, works on new products and manages her online courses.
What is your daily to‐do list tool? And why?
- Charmed Life Planner
How do you go about taking notes?
- Note section in her Charmed Life Planner
- Apple Notes (Mac/iOS) (For notes and ideas on the go)
What do you use when it comes to organising your calendar?
- Charmed Life Planner
- Apple Calendar (Mac/iOS)
Do you use a certain tool for tracking projects? Or do you solely
use a task list?
- Functional Planning Bundle
What hardware do you use for work? (phone, laptop, pc)
- 11-inch MacBook Air
- iPhone 8
- Western Digital Hard Drive
What are your 3 favoured apps for getting the work done? (Eg.
marketing, designing)
- Adobe Photoshop (Mac/Windows)
- Adobe InDesign (Mac/Windows)
- Final Cut Pro X (Mac)
- Afterlight (iOS/Android) (For editing photos)
- Clear (iOS) (For lists and ideas)
- Canon Camera Connect (iOS/Android)
What app do you use for handling emails?
- Apple Mail (For personal and work)
- Mailchilmp (For newsletters)
What's your planning process? How do you plan for the week or
month ahead?
- Alexis layouts all her projects at the beginning of the year, each quarter and each month she reviews her goals and projects, she also performs monthly and weekly reviews.
- Each Sunday she plans her top 5 projects for the week and then her top 3 tasks for the next day.
Do you use any analog/offline processes?
- Meditation in the morning
- Walking her dog
- Exercising at home
- Listen to audiobooks on Audible
- Changing her working space around her home
Find Alexis:
- Website - here
- The Charmed Shop -
What sort of work do you do day‐to‐day?
- Hailley executes on PR strategies, emails reporters interacting with Buffer, writes and publish blog content, records podcasts, works on campaigns related to Buffer culture.
What is your daily to‐do list tool? And why?
- Todoist (iOS/Android/Mac/Windows/Web) (Both for personal and work tasks)
How do you go about taking notes?
- Physical notebook (For quick notes)
- Dropbox Paper (Android/iOS) (For long-term notes)
Do you use a certain tool for tracking projects? Or do you solely
use a task list?
- Dropbox Paper (Android/iOS) for collaboration
- Trello (iOS/Android/Windows) (For high level overviews)
What hardware do you use for work? (phone, laptop, pc)
- iPhone 7
- MacBook
- Magic Trackpad
- Yeti Blue Microphone
What are your 3 favoured apps for getting the work done? (Eg.
marketing, designing)
- Todoist (iOS/Android/Mac/Windows/Web)
- Dropbox Paper (Android/iOS)
- Trello (iOS/Android/Windows)
What are your team communication tools?
- Discourse
- Slack (iOS/Android/Windows/Mac)
- Zoom
- Twist (iOS/Android/Mac/Windows)
What app do you use for handling emails?
- Gmail
- Inbox by Gmail (Android/iOS)
What's your planning process? How do you plan for the week or
month ahead?
- Plans on Monday morning, adds all the tasks in Todoist prioritizing them with a look at the content calendar.
Do you use any analog/offline processes?
- Fitbit (For reminders to move every hour)
- Plans things for the end of the day to unplug and treats the laptop has her office.
Find Hailley:
- Twitter - @hailleymari
- Website - here
- Podcast - MakeWorkWork
Special Guest: Hailley Griffis.
Episode #07 | Tools They Use
GUEST: Christoph Magnussen from Blackboat
Welcome to another episode of Tools They Use! This episode is brought to you by Christoph Magnussen, an entrepreneur, Keynote speaker, and technology enthusiast from Germany.
He’s also the founder of Blackboat, a tech-focused consulting company, designed to help leaders increase team efficiency and productivity, and runs a YouTube channel where he documents the tools he uses and his days at work.
Please, enjoy this episode and be sure to check out the show notes below.
SHOW NOTES AVAILABLE HERE: http://docdro.id/5PEXpBR
Don’t forget to tell Francesco about your iTunes reviews! Email: francesco@keepproductive.com
Episode #06 | Tools They Use
GUEST: Anthony Ongaro from Break the Twitch
The sixth episode of Tools They Use is brought to you by Anthony Ongaro, a YouTuber, filmmaker and author of Break the Twitch, The Book.
Anthony runs a website and YouTube channel called Break the Twitch all about minimizing distractions and doing more of what matters focusing on minimalism, habits and creativity.
Please, enjoy this episode and be sure to check out the show notes below:
http://docdro.id/RvHnskX
Episode #05 | Tools They Use
GUEST: Alexander Heyne from Modern Health Monk
The fifth episode of Tools They Use is brought to you by Alexander Heyne, YouTube content creator and Amazon bestseller author.
Through Modern Health Monk, Alexander shows busy professionals how to lose weight and feel amazing with the power of tiny, daily habits. He's also studying at medical school.
Please, enjoy this episode and be sure to check out the show notes below.
SHOW NOTES: https://www.docdroid.net/8nmWKMh/tools-they-use-episode-005.pdf
Episode #04 | Tools They Use
GUEST: Alex Muench from Doist (Creators of Todoist & Twist)
Firstly, welcome to the Tools They Use podcast, a brand-new addition to helping you to create a productive lifestyle.
With hundreds of podcasts covering advice around productivity and getting things done, Tools They Use takes a difference stance by interviewing creators, professionals and teams about what tools and apps they use on a daily basis, inside and outside of work to accomplish their goals.
Today’s guest is Alex Muench, product designer at Doist, the company behind Todoist and Twist.Alex works remotely from Germany and runs an amazing Dribble profile where he shares all his work as a product designer.
Excited for this one!
SHOW NOTES AVAILABLE HERE: http://docdro.id/5H94YJc
Episode 3 | Tools They Use GUEST: Ashley Read at Buffer
This episode of Tools They Use is brought to you by Ash Read, freelance strategist and writer at Buffer.
Ash created contents for the likes of Buzzfeed, Lifehacker, Entrepreneur and more. He's fascinated by storytelling, entrepreneurship, and the role technology and digital communication play in our everyday lives.
Please, enjoy this episode and be sure to check out the show notes below.
SHOW NOTES PDF: http://docdro.id/Nt2Xace
With all links mentioned by Ash.
ALL SHOW NOTES HERE: http://keepproductive.com/tools-they-use
What sort of work do you do day‐to‐day?
Writing and editing content, research elements planning or optimizing.
What is your daily to‐do list tool? And why?
Pen and paper (For daily to do lists and to plan the day by the hour)
Google Calendar (Android/iOS) (For time blocking)
How do you go about taking notes?
Apple Notes (iOS/Mac) (For notes on the go)
Google Docs (For notes and content creation)
WordPress (For writing on Buffer)
Pen and paper (For personal notes)
What do you use when it comes to organising your calendar?
Google Calendar (Android/iOS)
Apple Calendar (Mac/iOS) (For the native iPhone widget)
Do you use a certain tool for tracking projects? Or do you solely
use a task list?
Paper (Android/iOS) (For sharing notes and projects at Buffer)
Dropbox (Android/iOS/Windows/Mac) (For file storage)
What hardware do you use for work? (phone, laptop, pc)
iPhone 7 Plus
21.5-inch iMac
MacBook
What are your 3 favoured apps for getting the work done? (Eg.
marketing, designing)
Sketch
WordPress
Ghost (For personal blogging)
Buffer (For social media management)
What are your team communication tools?
Slack (iOS/Android/Windows/Mac)
Discourse (For conversations that aren’t as demanding as Slack)
What app do you use for handling emails?
Gmail (From the browser)
Apple Mail (On mobile)
What’s your planning process? How do you plan for the week or
month ahead?
Monthly goals planning format
Buffer content calendar on Trello (iOS/Android/Windows)
Yearly content goals on Paper
Any of other notable apps you do like to mention that you use to
get things done?
CloudApp
Spotify
VPN software for coffee shops
Do you use any analog/offline processes?
A notebook for personal notes.
Find Ash:
Twitter - here
Buffer Blog - here
What sort of work do you do day‐to‐day?
Carl works as communication coach in Korea and also as University visiting professor at teaching a course called Business Creativity.
What is your daily to‐do list tool? And why?
- Todoist (iOS/Android/Mac/Windows/Web) (Both for personal and work tasks)
- OmniFocus (iOS/Mac) (Used in the past)
How do you go about taking notes?
- Evernote (iOS/Android/Mac/Windows) (For both personal and work notes)
What do you use when it comes to organising your calendar?
- Google Calendar (Android/iOS) (Integrates better with Gmail)
- Fantastical 2 (Mac/iOS) (Best mobile app)
- Apple Calendar (Mac/iOS) (Clean mobile view)
Do you use a certain tool for tracking projects? Or do you solely
use a task list?
- Asana (iOS/Android) (For a big picture view)
- Steve Dotto's video on Using Asana for managing content - here
- How Carl uses Asana - here
What hardware do you use for work? (phone, laptop, pc)
- 27-inch iMac (from 2012)
- MacBook Pro (2 years old)
- iPhone X
What are your 3 favoured apps for getting the work done? (Eg.
marketing, designing)
- Keynote (For presentation design and logo design sketch)
- Photoshop (Used only occasionally)
- Illustrator
- Ulysses (For short and medium form writing)
- Scrivener (For writing books)
What are your team communication tools?
- KakaoTalk (For communication and share files with group classes of some companies managers)
What app do you use for handling emails?
- Newton Mail
- Apple Mail (Used occasionally)
- Gmail (For online shopping and newsletter)
What's your planning process? How do you plan for the week or
month ahead?
- Carl starts a note in Evernote for any new specific projects and creates a list of tasks at the bottom of the note, then the tasks and copied and pasted into Todoist.
Any of other notable apps you do like to mention that you use to
get things done?
- Numbers by Apple (For simple spreadsheets, to track data like YouTube subscribers)
What sort of work do you do day-to-day?
- A range of things, find out what Mike Schmitz works on [here].
What is your daily to-do list tool? And why?
- OmniFocus 2 (iOS/Mac) (For Personal Items)
- Jira by Atlassian (iOS/Android/Web) (For Team Tool)
How do you go about taking notes?
- Drafts (iOS/Apple Watch) (For capture notes) (Runners)
- NvALT(Mac) (For quickly note-capture on Mac)
- GoodNotes (iOS) (For sketch notes)
- Reddit: GoodNotes 5 rumours
- Drafts: How Siri and Drafts work
What do you use when it comes to organising your calendar?
- BusyCal 3 (Mac/iOS) (Week views, no natural language)
- Fantastical 2 (Mac/iOS) (For Mac, uses the menu bar + iOS full time)
Do you use a certain tool for tracking projects?
- Jira by Atlassian (iOS/Android/Web) (Uses SCRUM method)
- OmniFocus 2 (iOS/Mac) (For Personal projects)
- Asana (iOS/Android/Web) (For family goals/planning goals)
What hardware do you use for work? (phone, laptop, pc)
- 15-inch MacBook Pro (late 2017) with Touch Bar
- iPhone X
- iPad 10.5inch Pro (with Apple Pencil)
- OWC Thunderbolt 3 Dock
- Shure Beta 87 A Microphone
- Heil PR 40 Microphone
What are your 3 favoured apps for getting the work done?
- Logic Pro X
- SoundSoap 5: (For cleaning audio files)
- ScreenFlow: (Screen-recording technology)
- Ulysses: (Beautiful, markdown editor for writing)
- Blog: Ulysses Premium announcement:
- SetApp: The netflix for app subscriptions
What are your team communication tools?
- HipChat by Atlassian (Used alongside Jira and Confluence)
- Slack (More for communities)
