Productivity Cast: Recent Episodes
Ray Sidney-Smith and Augusto Pinaud
re going down, my friend.Ray Sidney Smith | 08:27The unfortunate part is if you say, hey,...
m working on. And it now get... You know, I think the definition, part of the definition or the issue is this, for a lot of people, is the first time they get access to an assistant, to an administrative assistant, [00:08:53] For most people, that is a concept that they heard,...
re capable of putting in some kind of handwriting or hand drawing some kind of, you know,...
re careening wildly down the highway. So... The subjectivity of that term and the amorphousness of that term makes it difficult to have that initial conversation.Raymond Sidney-Smith | 08:49...
ve listened to for this for quite a period of time now.Art: And you have just told me to memorize a phone number, which apparently was my problem to listen to the chapter in the first place.Art: Because if I can do that,...
Today on ProductivityCast we’re going to be talking about stepping away from getting things done so you can review and reflect, and then get back to getting things done better. It’s halfway through the year and so it’s a good time to discuss the mid-year review.
Today, the ProductivityCast team talks about terminology, that is, what are the terms that we use in the personal productivity space? And why is there so much confusion around those particular words that we use?(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/140 for clickable links and the full show notes and transcript of this cast.)Enjoy! Give us feedback! And, thanks for listening!If you'd like to continue discussing Defining Personal Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).In this Cast | Defining Personal ProductivityRay Sidney-SmithAugusto PinaudArt GelwicksFrancis WadeShow Notes | Defining Personal ProductivityResources we mention, including links to them, will be provided here. Please listen to the episode for context.Raw Text Transcript | Defining Personal ProductivityRaw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).Read MoreVoiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.Augusto Pinaud 0:23I'm Augusto Pinaud.Francis Wade 0:24I'm Francis Wade.Art Gelwicks 0:25And I'm Art Gelwicks.Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode. Today, we are going to be talking about terminology. That is, what are the terms that we use in the personal productivity world, and really, why there is so much confusion around those particular words that we use the importance of them. And then we'll talk about some of the terms that we all have defined over time. Some words, we've created some terms, or phrases we've created, and why. And then, of course, what we can do to make this a little bit more useful for everybody. And so let's start off with why is this important? What's the importance of the productivity terminology, the personal productivity, terminology that we use every day,Augusto Pinaud 1:11when, when I begin working into personal productivity and researching into practice, personal productivity, one of the things that surprised me was the definition that most people have off time. Mostly because the definition has nothing to do with time and everything to do with scarcity. Actually, if you pull a dictionary, the definition that most people have of time is actually the definition of viscosity. So as you look and begin from the wrong definition, to build personal productivity, the only thing you can do is build a rock model. You know, when you start with wrong assumptions, it's hard to build something that actually works. And that works for you. And that is the problem. And that happened was so many of the definitions plus invented work that some experts for color in some way are so people who study to spend time and study and decide to create to define things that it makes sense on the sale of the book that they're trying to do, but not necessarily on the definitions that people manage. And all that create. Over the long term is confusion.Francis Wade 2:28I think it's an unavoidable confusion because we are talking about psychological objects, not physical objects. And psychological objects have a history to them. They change over time. And they're they're made up and they are,
In this week’s episode, the ProductivityCast team debated subjective versus objective time as commentary on the article, “My Fixation on Time Management Almost Broke Me.”Thanks to Brian C. for the recommended reading! (See https://www.personalproductivity.club/posts/14785370.)(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/139 for clickable links and the full show notes and transcript of this cast.)Enjoy! Give us feedback! And, thanks for listening!If you'd like to continue discussing ProductivityCast - Subjective versus Objective Time from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).In this Cast | ProductivityCast - Subjective versus Objective TimeRay Sidney-SmithAugusto PinaudArt GelwicksFrancis WadeShow Notes | ProductivityCast - Subjective versus Objective TimeResources we mention, including links to them, will be provided here. Please listen to the episode for context.Is Time Management Really “Real”, Or Is It Just a Misnomer? | by Francis Wade | 2Time Labs | MediumVictim Mentality: Causes, Symptoms, and MoreThe Impact of Temporal Schemata: Understanding When Individuals Entrain Versus Resist or Create Temporal Structure | Academy of Management Review Ramit SethiThe R Project for Statistical Computing Raw Text Transcript | ProductivityCast - Subjective versus Objective TimeRaw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).Read MoreVoiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.Augusto Pinaud 0:23I'm Augusto Pinaud.Francis Wade 0:24I'm Francis Wade.Art Gelwicks 0:25And I'm Art Gelwicks.Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to ProductivityCast. Welcome to our listeners. Today, we are going to be talking about objective versus subjective time. And we will be trying to objectively thinking about whether or not it actually even exists. So, for instance, do you want to open this up with regard to this article. So basically, this is an article from hbr.org. And actually, Brian Clark in personal productivity club had brought this to my attention. And the article is my fixation on time management almost broke me by Abby J. Ship. She is a PhD researcher at Texas Christian University. And she has a PhD in organizational behavior from University of North Carolina. And so her research focuses on the subjective and psychological experience of time, including what she's quoting here as the trajectories of work experiences fit satisfaction and burnout, for example, and the nature of mental time travel and attention, and how individual views of time impact performance, well being and coordination in organizations. And so very interesting area of research that she does. Francis, can you open us up in terms of what Dr. Ship talks about? In this article?Francis Wade 1:36The topic of the article is my fixation on time management almost broke me. So it's a bit click Beatty, in the sense that you're thinking that she's talking about what everyone is talking about the respect to time management. But those of us who are in the know, you know, that you probably would want to what version of time management is she talking about? And how did it break her.
Today, we’re releasing this episode which was recording live at the Task Management & Time Blocking Summit 2023 stage. The theme of the conference is “One Size Doesn’t Fit All” and so the ProductivityCast team spent time discussing in front of the live audience what our thoughts are on challenges of one-size-fits-all and some thoughts of solving for it. Enjoy!(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/138 for clickable links and the full show notes and transcript of this cast.)Enjoy! Give us feedback! And, thanks for listening!If you'd like to continue discussing One Size Doesn’t Fit All - ProductivityCast Live from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).In this Cast | One Size Doesn’t Fit All - ProductivityCast LiveRay Sidney-SmithAugusto PinaudArt GelwicksFrancis WadeShow Notes | One Size Doesn’t Fit All - ProductivityCast LiveResources we mention, including links to them, will be provided here. Please listen to the episode for context.Remember the MilkCrossPlatform podcastRaw Text Transcript | One Size Doesn’t Fit All - ProductivityCast LiveRaw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).Read More Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and a Gousto pinout with Francis Wade and art Gelwicks.Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.Augusto Pinaud 0:22I'm Augusto Pinaud.Francis Wade 0:23I'm Francis Wade.Raymond Sidney-Smith 0:24And Art Gelwicks is with us somewhere in spirit. But he'll be back hopefully, and with us shortly. Welcome, gentlemen. And welcome to you all, listening, live, watching live or listening after the fact to the podcast feed. We are here live at the task management and time blocking virtual summit 2023. And the theme for this summit is one size doesn't fit all. And what Francis kind of positioned us to do here on this episode was to talk about really the the ideas behind what does one size fits all mean? Does it really make a difference in our productivity? Can we think about this in a more, I think fluid and dynamic way. And I'm going to play devil's advocate a little bit in this Episode Episode to talk about really the, the fine line between efficiency and effectiveness, when we think about one size fits all methods, tools, and otherwise. And so what do we want to get started here, let's let's talk about one size fits all being a problem, because we're consistently trying to do more. And as Francis talks about task volume, for instance, do you want to kind of talk to us about the number of projects and commitments that you typically talk about with regard to how one size fit all one size fits all really becomes a problem for folks, when they're attempting to do more and moreFrancis Wade 1:48Sure, is that we're greedy. It's, we fill our we fill our plates in terms of capacity. So we do as much as we can do, and we grow as much as we can grow. And when we get to a particular level, we still want more. So even if we pick up a new app and learn some new techniques and become more productive, because we can manage more tasks, eventually, or capacity runs out, because we just keep adding more tasks, we're really until eventually, we coupled and start to experience problems all over again, it's just human nature,
In a post entitled, Hyper-Scheduling, David Sparks (a/k/a MacSparky) writes about his method of time blocking on a granular level. This week, the ProductivityCast team provides their commentary, challenges and methods on this concept of hyper-scheduling, which will hopefully spark ideas on how you can better manage your time-based work.(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/137 for clickable links and the full show notes and transcript of this cast.)Enjoy! Give us feedback! And, thanks for listening!If you'd like to continue discussing Hyper-Scheduling: Commentary on MacSparky's Granular Time Blocking Method from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).In this Cast | Hyper-Scheduling: Commentary on MacSparky's Granular Time Blocking MethodRay Sidney-SmithAugusto PinaudArt GelwicksFrancis WadeShow Notes | Hyper-Scheduling: Commentary on MacSparky's Granular Time Blocking MethodResources we mention, including links to them, will be provided here. Please listen to the episode for context.Hyper-scheduling - MacSparky UnscheduleHow to Use the Unschedule - Video Tutorial Google Assistant Time-Based Actions:Events - https://support.google.com/assistant/answer/7678386?hl=en&co=GENIE.Platform%3DAndroidReminders - https://support.google.com/assistant/answer/9387035?hl=en&co=GENIE.Platform%3DAndroidTimers - https://support.google.com/googlenest/answer/7028899?hl=enRaw Text Transcript | Hyper-Scheduling: Commentary on MacSparky's Granular Time Blocking MethodRaw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).Read MoreVoiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.Augusto Pinaud 0:23I'm Augusto Pinaud.Francis Wade 0:24I'm Francis Wade.Art Gelwicks 0:25And I'm Art Gelwicks.Raymond Sidney-Smith 0:26Welcome, gentlemen. And welcome to our listeners to this episode, today, we are going to be talking about the calendar and really how to utilize the calendar to be more effective, really related to David Sparks. And some of you may know him as Mac Sparky at macsparky.com and the Mac Power Users podcast, he has been writing about something that he calls hyper-scheduling since 2018. And I thought we would actually tackle this topic in terms of just covering what he is really talking about in his series of articles around this. And so in 2018, he wrote this article that he said he was experimenting over the last month, in essence doing more deliberate scheduling of his time. And so really, what it looks like is a an explanation of what is time blocking the idea of being able to put blocks of time in your schedule. In his particular case, he's calling it hyper-scheduling, I believe, because he is identifying more granular times where he's doing things. So instead of say, large swaths of time for the day, he's putting smaller and smaller blocks of time in the calendar for particular activities. And he defines various blocks. And he gives you the opportunity to be able to think about your own world in terms of what those smaller, more granular blocks could be, for purposes of having a schedule that you can fall in line with, as you make your way through the day.
In this week’s episode, the ProductivityCast team continues their conversation about sequencing for greater productivity, this time about ordering projects to enhance efficiency and effectiveness.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/136 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Projects Sequencing: Ordering Your Projects to Enhance Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Projects Sequencing
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Projects Sequencing
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Microsoft ExcelNotionCodaLifelong learningLifelong learning institutes - Wikipedia Tom’s Planner
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Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this action packed episode of productivity cast, I'm just going to call it this is going to be a lot of fun. We're going to talk today about really the other side of sequencing. We talked about task sequencing in the last episode. And in this episode in this cast, I wanted us to talk about projects sequencing, why would we benefit from it? what are maybe some of the pros and cons? What are some of the examples of ways in which we use sequencing in our own productivity systems, and potentially some pitfalls, some things that we see folks around us experiencing in terms of troubles and challenges, and then we'll end with maybe just some Quickstart tips, some tips and tricks for you to be able to get started with projects sequencing, if you're not already doing it? Let's start off with why what is the reason for someone to be able to and want to sequence projects, which are different than tasks? Can you give a compare and contrast there for folks, and then we'll go from there,
Francis Wade 1:32I think we've all been in that situation where we messed up a project so bad, because we thought it would be a short thing, or it would be a minor, you know, minor commitment, only to realize as opposed to two hours, it took 20. And as a result in crossed into an gotten away of other projects. And in retrospect, we look back and said to ourselves, boy, if I just sequenced it differently, if I had just focused on the one, and then decided to do the other at some point in the future. If I just applied a little bit of insight and maybe a little bit conservative, I could have saved myself a lot of heartache. So I think those who are interested in Project sequencing are those who take on larger projects, those who get asked to join lots of projects. But above all, there are people who've been burned by making mistakes by not sequencing projects correctly. I think that I'm sure that's what brings most of us that are called today.
This week, the ProductivityCast team tackles the topic of ordering tasks conditionally and task sequencing for momentum.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/135 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Task Sequencing: How to Condition and Order Tasks for Greater Momentum, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Task Sequencing
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Task Sequencing
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
OmniFocusAny.doMicrosoft ProjectMicrosoft TeamsNozbeTodoistTemporal Structures in Individual Time Management - Wu DezhiRemember the MilkIFTTTZapierUnscheduleGTD Weekly ReviewJoin Ray’s Weekly Review Accountability Party on Fridays at 10:30 AM ET!KrispNotionPaprika (grocery shopping app)
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Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Hello, and welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23I'm Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we are going to be talking about something that I find to be fascinating, which is the order of operations, so to speak of tasks. And tasks. sequencing is interesting to me, because I think that when we deal with so many complexities in life, there are ways in which we can really order the tasks that we're doing, not just for making them more effective, but also making them more efficient. And I think that it's important for us to think through how we put things one in front of the other. And so I thought today, we would have a conversation around the idea of why would you condition tasks? Why would you sequence tasks, in essence, and then we could talk about maybe some of the examples and or pitfalls that we experience when we do task sequencing. And then we'll close out with maybe some tips and tricks for you all to utilize when you want to jump start the process of task sequencing. So let's get started with Why do you task sequence? Why would you want to do task sequencing,
Francis Wade 1:32if we don't think about task sequencing, we end up making mistakes, small mistakes, big mistakes, we end up arriving at places late because we didn't start early enough, we end up with late deliverables, we end up being stressed, there's a host of problems that we can create if we don't do task sequencing correctly. And they all end up causing us emotional stress, the people around us come to realize that they can't count on us. It's loss of reputation, there's just a whole host of problems that gets created when we don't really pay attention. And we just do what we think we feel like doing in the moment. recipe for disaster.
Art Gelwicks 2:19Task sequencing is one of those things that you don't realize it's important until you don't do it. Because you go to plug into working on a particular task.
In this week's episode, the ProductivityCast team chats about how to track and manage time in a calendar/agenda style format to be more productive.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/134 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Get More Out of Your Calendar from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Get More Out of Your Calendar
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Get More Out of Your Calendar
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
SortdMacSparkyAcuity SchedulingCalendlyManicTimeUnscheduleIkigai
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we're gonna be talking about getting more out of your calendar, how to track time in a calendar interface to an agenda style format, so that you can actually be more productive. And so let's get into the topic related to utilizing your calendar for tracking it is something that is probably common to many of us, that is we are used to the calendar format, we we've been raised to see time in either a monthly, weekly, even a day style agenda. And so we're very comfortable with laying things out. It is just another form of list in a, you know, in a matrix or otherwise. And so the idea of a calendar is useful to us. And I'm curious from all of you, how do you use a calendar for tracking? Let's start off with events? Since I think it's probably the most common style and way of or, or data that you would capture into a calendar? It's it's the most common form of data that you would capture into a calendar format, which is what is going to happen in the future? And so how do you how do you use a calendar in that sense, and then we can perhaps, then turn over to the task or in Francis's terms, time demand space to think about how you would capture, forecast budget, and ultimately track the things that are happening in your productivity system.
Francis Wade 1:57The way I do it, is to schedule the appointments in and then use an auto scheduler to fill in the gaps, so to speak, to put the flexible tasks in the times that I don't already have committed. But I think what you're alluding to is that that's that's the first part. And it might be even the easy part, the subsequent parts, which we all do, would do to some degree. And I think we all do mentally anyway, is we ask what whole? Well, did I build a schedule? And then how do I improve it in the future? How do I how do I do better? Scheduling in the future, because we've all the planning fallacy is real for all of us. We've all said all this to take an hour and five hours later, we're groaning and struggling.
This week, the ProductivityCast team talks about how to set up effective reminders when you're time blocking (or time chunking) as your primary productivity system. The conversation turns out much more useful for anyone looking to set up an effective reminder system. Enjoy!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/133 for clickable links and the full show notes and transcript of this cast.)
Give us feedback! And, thanks for listening!
If you'd like to continue discussing Time Blocking and Time Chunking: Setting Up an Effective Reminder System from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Time Blocking and Time Chunking: Setting Up an Effective Reminder System
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Time Blocking and Time Chunking: Setting Up an Effective Reminder System
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Time Blocking Defined; Why Time Blockers Need Effective Reminders
West Wing (TV series)
What’s Available Today? What You Should Look for in a Reminder System?
Google CalendarApple CalendarMicrosoft CalendarApple RemindersGoogle TasksGoogle KeepMicrosoft’s Scheduled Tasks (Task Scheduler)Checker PlusZapierIFTTTMicrosoft PowerAutomateWindows Scheduled TasksTodoist RemindersOmniFocusGoogle AssistantApple SiriAmazon AlexaChecker Plus for Google Calendar™ EvernoteGboard (Android) / Gboard (iOS) (voice typing on Android/iOS)
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your host, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we're going to be talking about time blocking, sometimes called time chunking. And Francis brought this topic. So I'm gonna hand this over to Francis to kind of open us up in terms of kind of explaining to us what time blocking is. And what we're going to do today is have a little bit of a conversation around the idea of an effective reminder system, how do you set up reminder systems? And why is it important as a time blocker or time chunker, to go ahead and have reminders, remind you at the both appropriate time and a level, so to speak, and maybe Francis can speak to that a little bit. So that you can really do what you need to do when you need to do it where you need to do it. So Francis, for those of you who are maybe have no idea what time blocking is, can you explain for listeners, what time blocking is?
Francis Wade 1:15Sure, it's a technique in which you put a task a flexible task in your calendar. So in other words, you're moving it either from your memory or from a to do list and you're putting it on your calendar. In other words, you're assigning a time and the day and the duration to a task that you could do at different times. So you're pinning it, in other words to a specific spot in your calendar. And in general, it's it's not a technique that everyone needs to use,
In this week’s cast, Ray, Augusto, Francis and Art discuss why task lists fail in your personal productivity systems? And, we offer some tips for making task lists that are resilient to our workaday worlds.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/132 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Why Task Lists Fail? from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Why Task Lists Fail?
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Why Task Lists Fail?
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
How to Master the Art of To-Do Lists by Understanding Why They Fail : iDoneThis blog
Todoist
Remember the Milk
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23I'm Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this action packed episode of ProductivityCast. Today, we are going to be talking about Action Lists, actually, we're gonna be talking about task lists, and really what they're all about, why do we have them? Why do we use them, and some of the common pitfalls that people experience while they are trying to manifest and utilize their task lists. And this is a perennial topic, but I think it was triggered by an article that we picked up from the I done this.com site. And we thought we would have a discussion around some of the things that people really do get hung up on when it comes to task lists. So let's start the conversation off around the idea of why do we have a task list? What is the purpose of a task list, and let's go from there.
Art Gelwicks 1:10we start off with the common knowledge of everybody visualizes a task list. And it's a list of items with checkboxes next to it. And that's usually, unfortunately, as far as people will think. But a task list is so much more than that. And it's not just things to do, I think one of the biggest problems we get into and we saw this in the article, we've seen this, in numerous conversations about this topic, is understanding the scope of what a task list can do for us, rather than what we can do for it saying apologies to JFK. So when we think about a task list, we're initially trying to capture all those little things that we have to do on a given day, given week, given month, whatever. And we're trying to get those off of that list. Well, that becomes an action in and of itself, trying to clear that listing. I, I suppose that a task list is probably one of the best tracking and planning tools we have available to us. We use all different kinds of tools. But if you if you take a task list and you soup it up, you start to get into a project management tool. So wait, if it has that level of capability with just some extra features. What can a regular task list do to us do for us? Well,
This week, Ray, Augusto, Francis and Art discuss learning and four stages of curiosity. Curious what they are? Listen in and learn! 😉
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/131 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing learning and the four stages of curiosity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Learning and the Four Stages of Curiosity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Learning and the Four Stages of Curiosity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
From Procedural Knowledge To Self Knowledge: The 4 Stages Of Curiosity
Montessori education
Raw Text Transcript
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:28Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. This week, we're going to be talking about what we're calling the four stages of curiosity. And it actually came out from an article that Francis Wade had come across. And so Francis, do you want to kind of open us up in terms of this topic today. And then we'll get into a little bit of our agenda.
Francis Wade 0:46Sure, it has to do with knowledge acquisition or learning, the idea is pretty straightforward that you move from initially taking directions from someone who is an expert, someone who knows a lot more than you do. And you graduate from the bottom level to the point where you need to essentially create your own knowledge in order to make progress. Because there's lots of areas that we want to know something a lot about. If you get stuck at any one level, it'll the idea of the article is that if you get stuck at any one level, then it will actually for your development. So the idea is to notice when it's time to move to the next level, and then use the techniques that are appropriate for that low in order to keep making progress in the chosen area of interest. The concept that was provided was done in the in the form of a diagram, and we're gonna go over that, but it's a pyramid. And so that pyramid diagram starts with with four levels, in essence, hence, the four stages of curiosity. And as we make our way through today, you will hear us talking about those four levels. And we will explain those very shortly. And so today, what we're going to do is we're going to talk about the four stages. And just to give some preface here, the four stages are in Francis's terms here, process starting at the base of the level content, that is the next here, upper stage two, stage three is known transfer, and then stage four unknown future, let's get into the defining of the four stages. And then we'll talk about each of the stages in order. For instance, do you want to give us a little bit of background in terms of the items here...
Last week, Ray, Augusto, Francis and Art started a discussion about caffeinated productivity. This week, they continue their conversation about their favorite caffeine beverages, timing them for greater productivity, and many of the varieties of caffeination available to the productivity enthusiasts out there.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/130 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing caffeine-based productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Caffeine-Based Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Caffeine-Based Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
See part 1 for more caffeine-focused resourcesBETTY Flavoured Condensed Milk (Cinnamon,Vanilla,Nutmeg) | jamaicabasket876Coffee Science: How to Make the Best Pourover Coffee at Home Your Ultimate Guide to Different Types of Coffee
Is Coffee Bad for You?
Is French Press Bad For You? The Surprising Facts.Is Coffee Good For You? Is Coffee Bad For You? | TIME12 Health Benefits and 6 Disadvantages of Coffee - SMASHING IT!Coffee and health: What does the research say?
When Is the Best Time / Methods for Consuming Caffeine to Benefit Your Productivity?
Bad News: The Best Time of the Day to Drink Coffee Isn’t as Soon as You Wake UpWhen Is the Best Time to Drink Coffee?The Best Time Of The Day To Consume CaffeineThe Best Time to Drink Coffee: Daytime, Nighttime, and More
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:25And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen. And welcome to our listeners to this episode of ProductivityCast. We are going to be continuing our conversation from last episode caffeine based productivity. And in the last episode, we really talked about the kind of foundational elements of caffeine, how it interacts with your body tips around really dealing with the different types of caffeine that you can come across, you know the many different types of caffeine. So if you have not listened to that episode, feel free to snap back to the prior episode. And listen to that. In this episode, what I wanted to do was have the ProductivityCast team here really talk about the different types of coffee based drinks that we consume, maybe some of the tea based drinks that we consume as well, that may or may not be the typical black coffee or tea, then we can talk about the ways in which we make coffee and tea. From a productivity perspective, what I want us to do is think about how we make our coffee and tea productively. That is to say, What's the best way to make it when we want to have it made quickly and efficiently? Well, I want to talk a little bit about some of the health benefits, people should have concerns or health disadvantages that we should hav...
This week, Ray, Augusto, Francis and Art start a conversation about coffee and tea and all things caffeine!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/129 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing caffeine-based productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Caffeine-Based Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Caffeine-Based Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
CaffeineCaffeine | The Nutrition Source | Harvard T.H. Chan School of Public HealthHow Coffee and Caffeine Actually Affect Your ProductivityEffects of Caffeine on Cognitive Performance, Mood, and Alertness in Sleep-Deprived HumansCoffee in the WorkplaceEmber mugSapiens: A Brief History of Humankind by Yuval Noah HarariUncommon Grounds: The History of Coffee and How It Transformed Our World by Mark PendergrastBulletproof Coffee Recipe: The Original Keto Coffee with Butter & MCT OilMatéTea / MatchaHerbal teas are non-caffeinated. FoodsSupplementsDrinksCaffeine/Energy shots (Best Energy Shots of 2020)Caffeine tabletsCaffeine patchesCaffeine chart | Center for Science in the Public Interest
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen. And welcome to our listeners to this episode of productivity cast. Today, what we're going to be doing is talking about caffeine based productivity, what we want to do is to give you a survey of how to use caffeine to be more productive. And so we're going to take a survey of the do an overview of all of the various caffeine based products, and I thought what we would start with doing is kind of defining what caffeine is and how it works in the first place. And then we will cover the various types of caffeinated products that are in the world. Not all of them, but certainly some of them. And then some of the health risks I think that caffeine has and we can talk about those as well. And some of the benefits, there's actually some really good benefits in the in the health space for that. And full disclosure, we're not medical professionals. So you should probably talk to your your licensed medical professional before you take any advice. And then of course, we're going to talk about timing and methods for consuming caffeine. And I think that'll be really useful for folks as well just to understand those components of how to time your caffeine intake for greater productivity. So let's start with kind of the baseline, which what caffeine is both how we think about it in terms of our world, but also from a little bit more of a scientific perspective. So caffeine, of course, we think of as being in coffee and other products is actually quite a number of other products.
This week, Ray, Augusto, Francis and Art continue the conversation about tags, discussing how they use tags in their own lives and work, and how to deal with the limits of software when tagging.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/128 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing productivity taxonomy from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity Taxonomy, Part 2
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity Taxonomy, Part 2
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Remember the Milk
Skedpal
OneNote
Workflowy
Evernote
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud I am Augusto Pinaud.
Francis WadeI'm Francis Wade.
Art GelwicksAnd I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen,
Raymond Sidney-Smith 0:26and welcome to our listeners to this episode of ProductivityCast. Today, we're going to continue the conversation that we started last week. So in our last episode, we opened up the dialogue, because of a topic are brought to the team and wanted to discuss and that was all about tagging in our personal productivity systems. And we discussed really what productivity tagging really looks like, what does what does a taxonomy really stand for in a personal productivity system, we talked about some of the topics relating to it, but we really didn't dive into how we all use tags on our system. So I think that would be a really great conversation for today. So how do you tag and use tags in your personal productivity system
Francis Wade 1:08as little as possible, whereas you can tag everything from now until the cows come home? I think the purpose of tagging is, as we discussed in the last episode, to be able to manipulate large volumes of data by focusing on some smart attributes. And I think that one of the rules I have is, and this was from bitter experience of trying to use multiple tags, and all sorts of fancy hierarchies and tags, using attributes that were the most interesting is that we should be always aiming to use as least the least number of tags as possible because they extract extract such a cost. The managing tax isn't easy for us psychologically. And we should be looking to manage the minimum number possible to get the biggest benefit. There's a Pareto effect. In other words, so this is not a matter of and I see people asking questions all over the internet, you know, what should I tag? Should I tag this, I'm tagging with 10 different attributes. No, whereas they may be cool, and they will be fun. It is a utility problem. And we have a capacity to the number of tags that we can use. So my first technique, whenever I go to tag is use as little as possible, minimum number that I can get away with and still be effective. And then I'm going to add another level of tags or another dimension or degree,
This week, Ray, Augusto, Francis and Art start a conversation about tags. Classifying information in our productive lives comes in many different ways. We discuss what tagging is, how tags are different from other types of organizing, and how to jumpstart your use of tags.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/127 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing productivity taxonomy from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity Taxonomy, Part 1
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity Taxonomy, Part 2
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Hypernym / hyponym
Evernote
OneNote
Dewey Decimal System
Zettelkasten
Episode 124, Personal Knowledge Management With Zettelkasten
Bullet Journal
Episode 035, What Is the Bullet Journal? How Does It Work?
Episode 073, Tailoring the Bullet Journal Method
Episode 123, Productivity Labs, Methods Edition—Bullet Journal
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:25I'm Francis Wade.
Art Gelwicks 0:26 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:27Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we're going to be diving into a topic that is near and dear to my heart, but I think is also really important for people to recognize as a fundamental component of personal productivity systems that I think is often lost in the world of just organizing your systems for action. And that is tags, the concept of using taxonomy to be able to be more productive. And this was a topic actually brought up by art Gelwicks. And so I'm going to hand it over to you art we were
Art Gelwicks 0:59talking about in one of the previous episodes, we're talking about organizing notes, and specifically recalling content from notes. And that always raises the specter of tagging. So I thought it would be worthwhile. Having talked about this in the past, for us to dedicate some time to this actual topic in and of itself, separate from applications right now separate from systems and implementations. But really what tagging means, what it means within the context of our personal and professional systems, information management for ourselves. And also, as we start to really get into it, how this helps us improve our organization. beyond some of the alternatives, things like folder structures and that sort. There's, you'll hear classically that, you know, tagging is better than folders, use tagging, don't use folders, use tagging, don't use folders. And I don't know if I necessarily agree with that in all cases. And I think that's where we need to start to dig into this, because there are so many variants of tagging so many conceptual pieces, that I think it's hard for people to really get t...
This week, Augusto and I sat down with co-author of The Power Bible, Brendon Lemon. Brendon is a comedian and with his co-author William Betweet, III, are the authors of this unique book on how to manage power dynamics in relationships. (We had some technical recording issues, so you may notice we jump a bit in the conversation. It still came out to be an intriguing conversation with Brendon, so we hope you enjoy it!)
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/126 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing The Power Bible with Brendon Lemon from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Power Bible
Ray Sidney-Smith
Augusto Pinaud
Show Notes | The Power Bible
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The Power Bible by Brendon Lemon and William Beteet, III
The 48 Laws of Power by Robert Greene
On the topic of pre-reflective self-consciousness, Phenomenological Approaches to Self-Consciousness
Slavoj Žižek - Wikipedia
Gad Elmaleh - Official Website
Gad Elmaleh - Wikipedia
SugarSammy
Eddie Izzard
interstitial journaling
Raw Text Transcript | The Power Bible
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00
Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17
Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23
And I'm Augusto Pinaud.
Raymond Sidney-Smith 0:24
And welcome to ProductivityCast. Today, we are bringing you a special episode as we are want to do a few times per year we interview people who we think are going to be useful to you out there in your productivity world. And today, we're going to be talking about a book called The Power Bible by William Beteet III and Brendon Lemon. And we actually have Brendan Lemon with us. So just a little bit about the book. So you have an understanding. I'm just reading here from the Amazon description here. This is a quotation that James all teacher, you know, presents at the beginning of the description, it says, quote, the core of the power Bible is how to light the mastery and confidence in yourself at a deep internal level, and using that confidence outwards, to clearly see the various frames and agendas being used by the people around you, end quote. And so the the description moves on to say, to have power over another one must first have power over one's self. And so this is a book of teaching you how to really assume that intrapersonal individual and societal control and to do that, as I said, we have Brandon lemon here on the show. Brendon from his website is a comedian from Detroit, where he started performing regularly at a famous comedy castle at the age of 16. Two years later, he was filmed for the documentary funny, which featured Christopher Titus and Mike Green. He moved to Paris in summer 2013 to both write and perform stand up in both French and English. He returned to the US and live between Colorado and Chicago in Illinois, performing and writing plays as well as being featured on a TV show Sex sent me to the ER and the movie...
This week, Ray, Augusto, Francis and Art start a new series on ProductivityCast, BookCast, to discuss books in time management-related genres. To start us off, we’re discussing The Myth of Multitasking, Second Edition by Dave Crenshaw.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/125 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing BookCast: The Myth of Multitasking, Second Edition by Dave Crenshaw from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | BookCast: The Myth of Multitasking
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | BookCast: The Myth of Multitasking
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
BookCast: The Myth of Multitasking, Second Edition by Dave Crenshaw
Flow: The Psychology of Optimal Experience by Mihaly Czikszentmihalyi, PhD
Rube Goldberg machine
bricolage
MacGyver
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Hello, and welcome to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen. And welcome to our listeners to today's episode. Today, we are doing our second book caste, book discussions on books that we are reading and we wanted to share what we are reading with you today we are discussing the Myth of Multitasking how doing it all gets nothing done the second edition by Dan Crenshaw, he has written several books on productivity. But most notably, he has written and produced several courses on lynda.com, now known as LinkedIn learning, and that is the Microsoft owned company, LinkedIn, LinkedIn learning and the lynda.com platform. So if you ever go to LinkedIn learning or lynda.com, and you look at any of the productivity courses there, they're likely done by Dan Crenshaw. And so he has written this book this, do we call this an allegory or a fable of Helen and Phil, Phil being a productivity consultant that has come into this company to help out GREENGUARD with their productivity, specifically, the CEO, Helen, what did you guys think of the book? What were your ideas that initially kind of after finishing the book you thought about, and then then we can get into the kind of particulars of what Phil is really trying to portray here. What Crenshaw is trying to portray here through the character of Phil,
Augusto Pinaud 1:40another book was a really enjoyable I agree on on the issues of multitasking and the problems of lack of attention and lack of focus. So I, I think, for many people who think that they can be to certain degrees effective multitasking, it's important to understand what Crusher coal, by ground tasking, you know, that you can drive and listen music and versus actually when you need to put attention on the work and what is the cost of not putting the right attention to this to these tasks.
Raymond Sidney-Smith 2:20He did attempt to bring a couple of new definitions to...
This week, in continuing on our recent episodes about note-taking methods, Ray, Augusto, Francis and Art are taking on a closely-related topic of personal knowledge management to discuss Zettelkasten. Don't know about Zettelkasten? Listen in and learn!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/124 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Personal Knowledge Management With Zettelkasten from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Personal Knowledge Management With Zettelkasten
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Personal Knowledge Management With Zettelkasten
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
https://www.youtube.com/watch?v=wFZHuWLA09M
Zettelkasten
The Zettelkasten Method: Examples to help you get started.
Getting Started • Zettelkasten Method
OneNote
Evernote
Obsidian
Instapaper
Feedly
Maker’s Schedule and Manager’s Schedule by Paul Graham
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23I'm Augusto Pinaud.
Francis Wade 0:23Francis Wade.
Art Gelwicks 0:24And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. This week, we are going to step our toe into a little bit more of our note taking methodology topics that we were talking about earlier. And of course, that's going to get very muddy very soon. But we're interested in discussing the concept of zettelkasten. And today, what we're going to do is we're going to define the concept of zettelkasten, as best as we can, as the ProductivityCast team, and then talk about the ways in which people use zettelkasten in the in their own personal productivity methods and systems. And then talk a little bit about how you can maybe get started utilizing zettelkasten in your own work and life. And so let's start off with jumping into what is zettelkasten. And for those of you who are a little bit confused, it's ze TT ELKSTN. zettelkasten is a German word that means Slingbox, kind of like, think about the Dewey Decimal System in the old libraries, where you would put little cards into those little slip boxes. That's the the term that was used by this particular gentleman who developed the system. Art Do you want to give us a little bit of background on zettelkasten, where it came from, and then we can all kind of dive in and give our interpretations of what several caston is,
Art Gelwicks 1:44here's the nutshell version, the original premise. And unfortunately, I'm going to, I can't, I'm drawing a blank on the author's name, or the the writers name, but he's maybe a goose, or maybe Ray, you remember his name, very prolific writer, 400, articles, books, everything generated huge amounts of content. And he developed this system called zettelkasten,
Ray, Augusto, Francis and Art art starting a new "series" called Productivity Labs here on ProductivityCast. We're going to be discussing tools, methods and research we're experimenting with in our own personal productivity systems (even when they are not what we normally use) so we can report back to you what we've learned. This week, we're diving into how using the Bullet Journal method worked for us.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/123 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing the Bullet Journal method experiments from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity Labs, Methods Edition—Bullet Journal
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity Labs, Methods Edition—Bullet Journal
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Episode 035 - What Is the Bullet Journal?Episode 073 - Tailoring the Bullet JournalPatrick Rhone » The Dash/Plus System Going Further With Evernote masterclassAugusto referenced Anything But Idle, Episode 052, when discussing some research on taking notes on a laptop versus by handwriting notesGoodnotesEvernoteOneNoteOneNote Bullet Journal communityThe Bullet Journal Method: Track the Past, Order the Present, Design the Future by Ryder CarrollWorkflowyRocketbook notebooks
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23I'm Augusto.
Francis Wade 0:23And I'm Francis Wade.
Art Gelwicks 0:25I'm Art Gelwicks.
Raymond Sidney-Smith 0:27Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, what we're doing is we are introducing a new I guess, we can call it a series in which we are going to be talking about different experiments, that is just discussing how we have each experimented with various methods and tools. Today is one of those methods discussions. And we're going to be talking about the bullet journal, we've of course, talked about the bullet journal in the past both what it is in Episode 35. And then again, we talked about really how you can tailor the bullet journal to your own needs. And episode 73. I'll put links to those in the show notes for us. dogfooding. A methodology when you're very used to another is very interesting. And I thought, well, we could do this more often, we could actually try these things out. And since art had had experience with the bullet journal already, I thought, well, let's put this together. And so good stone, I really started ideating. Well, let's do this with other methods over the course of time. And so that's really where productivity Labs was born from. And so let's get into it. Let's talk about the bullet journal in its most basic sense, because like I said, you can jump back to Episode 35, and go deep in to what the bullet journal method is. But let's do a an overview of the system itself.
In this week’s ProductivityCast episode, Ray, Augusto, Francis and Art voiced their thoughts on note-taking methodologies.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/122 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing note-taking methodologies from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Note-Taking Methodologies
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Note-Taking Methodologies
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
OneNote
Workflowy
Cornell Note-Taking Method
Mind Mapping
3 Best Note-Taking Methods
Common Note-taking Methods
7 Most Efficient Note Taking Methods
Evernote
FreeMind/Mind42
TheBrain
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and a goose open out with Francis Wade and art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23And I'm Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to listeners to this episode of ProductivityCast. Today, what we're going to be doing is starting kind of an ongoing conversation we're going to have over the next few episodes on notetaking. And what I thought we would do today, what I thought we could have a conversation around is really the the note taking methodologies that we know of, and use and kind of go from there. So let's start off with some of the most popular note taking methods that are out there. And then we can kind of touch base on what we use, how we've used them in the past, and maybe some pointers in terms of how people can bridge the gap between the hybridization of notetaking, which is that people have to toggle between paper and digital so often today, even though they don't realize it because we get a lot of paper in our world. And we take digital notes many times, but yet we actually don't make them actionable. And I think there's this balance between making things, reference and action. And I'd like to have a conversation about that as well around these the baseline methods that I know of like outlining, the Cornell note taking method, there's mind mapping, there's just unstructured note taking. There are many other ways in which we can take note taking, where do you want to begin in terms of note taking methods that you know about, and you'd like to discuss?
Art Gelwicks 1:52Well, for me, it's a pretty straightforward one, I'm an outline guy. I love outlining, I use outlining that's, that is my fallback method, I find constantly doesn't matter what tool I'm using, I'll find myself creating outlines for organizing and moving through content. Mind Mapping is probably the counterpart in my mind to outlining, because it's that freeform structure, which outline limits a little bit, but I don't think, too, not to an extreme. But both, interestingly enough, translate just as well analog to digital, I can do them in both platforms.
In this week’s ProductivityCast episode, Ray, Augusto, Francis and Art voiced their thoughts on note-taking—the value of note-taking, methods we use, and tips and tricks for taking notes in different contexts.
Note: I say that we're covering note-taking methodologies in this episode, but we will actually be discussing those in the next several episodes, so stay tuned.
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing A Love Letter to Note-Taking, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | A Love Letter to Note-Taking
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | A Love Letter to Note-Taking
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
OneNote
Workflowy
Cornell Note-Taking Method
Mind Mapping
3 Best Note-Taking Methods
Common Note-taking Methods
7 Most Efficient Note Taking Methods
Evernote
FreeMind/Mind42
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we're going to be talking about some fundamentals in the productivity world. And that is note taking. What I'd like us to do today is for us to talk about why we take notes that is we around the roundtable here at ProductivityCast, why we take notes, why maybe you should take notes. And then what I'd like for us to do is do a survey, kind of an overview of the top five or so, note taking methods that we know about and or use or have used in the past. And that will hopefully help you get a better understanding about how to take notes better. And so let's start off with why take notes. What is the what is the reason for taking notes, and I will step outside of that answer for just a moment to note that the note taking space, that is the industry around notes is roughly a billion dollar industry and is supposed to grow to about $1.3 billion by 2026. So in just under, you know half a decade, we're gonna see this explosion of the note taking software market, this is just in software, we're not even talking about paper planners, which is another multi, you know, billion dollar industry. And it's really interesting to see that note taking software is so popular, even though note taking itself is not the most sexy topic that people really think about when they think about productivity. It's just one of those things that kind of rests into the background. But it's something that I think all of us do, in some way, shape or form. And I'm curious why you take notes, what was the impetus for you to start taking notes? And why do you take notes? And what do you take notes of today?
Art Gelwicks 2:01Well, for me, it's pretty straightforward. It's because I can't remember everything. And it's for the things that I need to remember. And it will, when I think about notes, everything goes back to academic note taking we think about sc...
The four-day workweek is lately in the news. Its promise is greater economic benefits for businesses and governments, and increased productivity for organization’s human resources. How should we think about this from a personal and business productivity perspective? Ray, Augusto, Francis and Art share their thoughts on the four-day workweek.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/120 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Four-Day Workweek's Impact on Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Four-Day Workweek's Impact on Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Four-Day Workweek's Impact on Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The Day After Tomorrow: an Autonomy study on the 4 day week in the private sector
Related: The Five-Hour Workday: Live Differently, Unlock Productivity, and Find Happiness by Stephan Aarstol
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode of productivity cast. Today, we are going to be covering something that I think is quite kind of interesting, it will give us an opportunity to really think through something that we have just kind of taken for granted, it kind of sits in the background. And that is the workweek, how we structure our lives is so built on the routine around this structure of really the eight hour work day. And the concept that we work, a regular set of hours throughout our work week and our weekends being structured to be this space where we rest between work. And the reality is, is that much of it is a bit of a farce. We spend so much of our time thinking inside and outside of work when we're on so to speak. And yet at the same time, we don't really recognize the fact that we are always working in a way, whether that be being applied to life work or work work. There's kind of both of those pieces going on. And I'm really curious from the ProductivityCast team hear our thoughts around this. And what piqued this was that autonomy, which is a consultancy, based out of the UK, they put out a recent study that discusses the profitability of UK businesses, if they were to implement this four day working week concept. So that came to prominence in my own mind, we've talked about this on in on ProductivityCast In the past, and now the study came out. And in essence, it covered some really interesting and I think compelling arguments for the case of having a four day workweek. And so what I thought we would do is cover kind of the big ticket items that the study identified, and then talk about how we all view the four day workweek in the context of the US and other jurisdictions how they wo...
In this week's episode, Ray, Augusto, Francis and Art explain the concept of building a memory palace (a/k/a Method of Loci, or Journey Method) and then discuss its veracity in work and personal life, and some productive uses of the memory palace for someone starting out.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/119 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing building a memory palace from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Building a Memory Palace
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Building a Memory Palace
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Method of loci
https://www.youtube.com/watch?v=U6PoUg7jXsA
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:23 I am Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to listeners to another, I think, action-packed episode of ProductivityCast. Today, we are going to be talking about something that goes by many names, but is all the same thing. We're going to be talking about the method of loci, also known as the memory palace method, or the Journey method. And what we're going to do today is really talk about its history. I just want to go through a little bit about what the history of the method of loci is, then we will talk about the method itself, how it actually operates, what are the functions of the method, the primary part of our conversation will then center on whether any of us have used the memory palace technique or the journey of method, technique, and what our experiences are with other kinds of mnemonics in either studies or at work. And then we'll close out with maybe some productive uses for you. And where you can apply the Journey method. Let's get into first, the history and the idea of the Journey method. The method of loci really started out in the concept of the ancient Greeks and Romans talking about the idea of memory, and how the brain really works, how the mind works. In this particular case, the, the ancient Greeks and Romans had a different perception or conception of where the mind lived. So we won't get into that. But in essence, it was used for memorizing everything when you studied in ancient Greece or ancient Rome, you were memorizing full treatises, and all of these things were required of you in order to be a learned individual, the mnemonic system known now as the Journey method, method of loci or the memory palace was developed. And so this is an very ancient concept. And so what I want to do is just cover what and how I understand the method. And then gentlemen, you can jump in with any questions that you might have. So the way in which I think about the Journey method is four distinct components. I use the acronym alles AI ls to remember it generally.
In this week's episode, Ray, Augusto, Francis and Art gathered round the microphones to discuss what they noticed happening in the world of personal productivity, and then what their plans are for next year (in terms of their own systems and other work they are doing).
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/118 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing 2021 in Review, 2022 in Preview from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | 2021 in Review, 2022 in Preview
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | 2021 in Review, 2022 in Preview
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
ClickUpZoomGoogle MeetApple FaceTimeProductivity unicorns like ClickUp face off in competitive market What the future of work means for productivity tools - ProtocolEvernoteGoodnotesZapierIFTTT
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23And I'm Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25And I'm Art Gelwicks.
Raymond Sidney-Smith 0:27Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we're going to be doing a year in review and a year in preview for personal productivity, both in the world of productivity and in our systems. So we're just going to cover some of the notable things that we kind of noticed this particular year. And it was a kind of an odd year, considering we've been dealing with the pandemic over the past two years. And so we're gonna highlight some of the notable items there. We're then going to talk a little bit about the things that we think happened, notably in our own personal productivity systems, or kind of in our world, and then what would like to what we'd like to happen again, the good things, and what we'd like to be different the areas of improvement, so to speak. And then we'll talk a little bit about what we're planning for 2022. For those of you who kind of follow it, pay attention to what we're doing out there in the world, you can kind of see and follow along with us as we make these kinds of implementations into our own worlds. And so let's start off with what were the kind of notable productivity events of 2021. What were the things that you really noticed in the personal productivity world that happened?
Art Gelwicks 1:37I mean, I think the biggest things that everybody is knee deep in right now and have truly recognized that wasn't necessarily new in 2021. But it became part of our norm is the understanding that the office as we used to know it has changed working from home hybrid from work, full remote work, whatever you want to call it, is here, and it's not going anywhere, it's no longer just a perk, it's no longer just a fun thing that you occasionally get to do this, this is a part of the new norm and will not be going away. And from a personal productivity standpoint,
A few times per year, the ProductivityCast team comes together to share with you a few software products and/or services that we know/use in our personal productivity systems, or with our client’s systems. We call this series Productivity App-apalooza, and do this in three rounds, with each of us taking the opportunity to explain the tool and why we believe it provides value to our productivity (and possibly yours). With that, here’s Productivity App-apalooza, Fourth Edition!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/117 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Productivity App-apalooza! Fourth Edition from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity App-apalooza! Fourth Edition
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity App-apalooza! Fourth Edition
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Round 1
Art - Journey (Journey: Diary, Journal - Apps on Google Play)
Augusto - Overcast
Francis - SavemyTime
Toggl TrackRescueTime
Ray - Google Forms
Round 2
Art - Fleksy (https://play.google.com/store/apps/details?id=com.syntellia.fleksy.keyboard)
Gboard
Augusto - MindNode & Mind42
SimpleMind, Mindjet (now known as MindManager)
Francis - ZenniOptical
Ray - FancyHands(Sign up with this link and get 50% off your first month or 5% off your first year.)
Round 3
Art - Mighty Networks
Personal Productivity ClubMighty Taskers
Augusto - Day One Journal
Francis - Google Authenticator
Ray - Asana
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your host Ray Sidney-Smith and gousto been out with Francis Wade and Art Gelwicks
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith. And I'm Augusto Pinaud. Francis Wade, and I'm Art Gelwicks. Welcome, gentlemen, and welcome to our listeners to this episode, we are going to do something fun a few times per year, the ProductivityCast team comes together to share with you a few software products and services that we know or use in our personal productivity systems or with our clients systems. We call these productivity Apple Palooza. And we do this in three rounds, with each of us taking the opportunity to explain the tool to explain the tool and why we believe it provides value to our productivity and possibly yours. With that, here's productivity APA Palooza fourth edition. And so for round one, ding, ding ding art Europe. Geez, why do I have to start? Okay, it's alphabetical. See, this is the curse of being the A. So anyway, sorry, gousto.
Art Gelwicks 1:13When we started to look at APA Palooza round four, I'm like, oh, okay, I gotta find something that's good. And I realized that I have something that I use all the time. It's called journey. And it is a journaling app. Now a lot of people will do journaling in whatever their organization organizational tool that they have is some do one note, some do notion, I use journeys, for a couple of reasons. One, it's available on the web, and on mobile,
Back when smartphones first came out, some (including Francis) asked the question: is a smartphone superior to a knapsack full of gadgets? For example, was a sack with a camera, pda, phone a functional equivalent? If so, did it offer more than convenience? Was there a real improvement in productivity?
Since then, the question has been answered by apps which rely and interact with multiple other apps, but the question is still valid. Just because a technology allows something to be done more easily or conveniently, may not mean that it allows for a bona fide improvement in personal productivity. What does a material productivity improvement look like? How can it be measured?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/116 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Convenience: Personal Productivity Enabler, or Not?, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Convenience: Personal Productivity Enabler, or Not?
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Convenience: Personal Productivity Enabler, or Not?
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
https://www.youtube.com/watch?v=2vQVofN3YIY
How I'm Getting a Smartphone, While Avoiding Crazy Habits
Do You Need New GTD Contexts?. Or do you need to stop using them… | by Francis Wade | 2Time Labs
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your host Ray Sidney-Smith and gousto been out with Francis Wade and Art Gelwicks
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of productivity cast. And in this episode, I'm going to turn it over to Francis to lead us into the conversation. Francis, you had a topic that you wanted us to talk about related to convenience. And so can you explain to listeners your experience and what we're going to talk about today?
Francis Wade 0:46Sure. I'm a I was a late adopter to smartphones. I didn't have one for a long time. And everyone was raving about how great they were. And I asked the question, why do I need a smartphone. And my initial observation was that the smartphones at the time, which was the early 2000s, mid 2000s, I argued that they were no better than a knapsack of gadgets. So if I had a knapsack with me, and I carried it everywhere, and it had a phone, PDA, GPS, a recording device to record audio, and record and a video camera, the smartphone, which combined those elements into one, my argument was that that wasn't more productive than my knapsack of gadgets. It was more convenient. And just because they were no bundled into a single device, did not make people more productive against capital P productive, although the convenience could not be argued with. So all the time that the argument was resolved, because there were lots of apps that came out in doo, doo, doo doo time that that had multiple connections between the dif...
Today we are discussing about Voice Productivity. the ProductivityCast team explains how to use Voice on our devices and technology to be more effective and productive. We have in the past We discussed voice assistants in episode 071 (Personal Outsourcing) and episode 086 (IoT Productivity).
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/115
for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Voice Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Voice Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Voice Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Brain.fm
Coffitivity
Gboard (Gboard on iOS)
Google Voice
Why time passage is longer or shorter at different ages
Reminders Pro
Narro
Active Words 4
Raw Text Transcript | Voice Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26
Welcome, gentlemen, and welcome to our listeners to this episode. Today, we are going to be talking about voice productivity. And before the show started, we were talking about other things. And Arthur C. Clarke came up and I thought it was really interesting. So I'm going to start us off with this, which is Arthur C. Clarke is the British science fiction author. And he had these three laws that he talked about, of course, it's third laws, most known but I thought it was interesting for us to start off with kind of the other two, which is the first law of Clarke is that when a distinguished but elderly scientists, states that something is possible. He's almost certainly right. When he states that something is impossible, he is very probably wrong. Number two is the only way of discovering the limits of the possible is to venture a little way past them into the impossible, great for a science science fiction writer. Hmm. And then his third law, which is his most well known law, and the one that I want us to kind of kick off from is any sufficiently advanced technology is indistinguishable from magic. It really conjured up something really interesting about voice productivity, which is that just a few 100 years, there are people who would have you know, kind of been burned at the stake as as sorcerers and witches and whatnot for some of the things that we can now do without ever physically touching anything. And it's just remarkable that voice productivity has taken us there, we have this ability to use audio, both for input and output to be more productive. And I just I find it very fascinating. And I'm looking forward to this discussion. Now, in episodes 71. We discussed a little bit about this in the personal outsourcing episode. So if you haven't listened to that episode, head over jet ProductivityCast dotnet forward slash 07...
Using the Eisenhower Matrix Productivity Method
Longtime productivity technique, Eisenhower Method, is often tied to the myth of President Dwight D. Eisenhower. After all, it’s named after him! But, there’s much more to the prioritization method than meets the eye. In this episode, the ProductivityCast team explains the Eisenhower Matrix (or more aptly, the Merrill-Covey Matrix) and analyzes the use cases for the time-tested tool.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/114 for clickable links and the full show notes and transcript of this cast.)
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In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Using the Eisenhower Matrix
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
https://youtu.be/tT89OZ7TNwc
How to be More Productive by Using the “Eisenhower Box”Avoid the "Urgency Trap" with the Eisenhower Matrix TodoistRemember the Milk
Raw Text Transcript | Using the Eisenhower Matrix
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast the weekly show about all things productivity, here are your host Ray Sidney-Smith and gousto been out with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of productivity cast. Today, we are going to be talking about what is colloquially known as the Eisenhower method or the Eisenhower matrix. And what I wanted us to do is to cover kind of the origin and the outline of what the Eisenhower matrix is. So we all have a better understanding of it. There's a little bit of mythology around the Eisenhower matrix and the methodology underpinning it, then we're going to talk about our experiences with the Eisenhower matrix and how matrices generally can help us be more productive. And then talking a little bit about when and why you should use it. Where are the contexts in which the Eisenhower matrix can work? And then, of course, how we can blend it with other methodologies, productivity methodologies that we all use in our own productive worlds. So let's start out with what the Eisenhower matrix or what the Eisenhower method is. I'll start with the fact that in 1954, former US President Dwight D, Eisenhower quoting someone else, he was actually quoting Dr. Roscoe Miller, who was the president of Northwestern University. And so he was speaking to the second assembly of the World Council of Churches, it turns out and he was he is quoted as quoting Dr. Miller as saying, quote, I have two kinds of problems, the urgent and the important, the urgent are not important, and the important are never urgent and quote, this has come to be known as the Eisenhower principle or the Eisenhower matrix. Many people have then mythologized that somehow Eisenhower had developed this whole entire methodology around it. But the reality is,
Today, we take four questions that each of the ProductivityCast team has brought to the show and then we answer and discuss our perspectives.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/113 for clickable links and the full show notes and transcript of this cast.)
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In this Cast | Productivity Potpourri, Numero Dos
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity Potpourri, Numero Dos
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Hey
Via Negativa
Unroll.me
Raw Text Transcript | Productivity Potpourri, Numero Dos
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this action packed episode of productivity cast. Today, what we're going to do is do productivity properly. numero dos, we are going to be doing our episode where we take four questions, one from each of us, and we discuss them in alphabetical order. So we're gonna go round robin, and take each question and discuss the question that each of us has brought to the table. And so because we are doing this alphabetically, aren't you? We're up first. And so go for it. What's your productivity potpourri question for us. All right, I'm
Art Gelwicks 1:04going to start us off with a thinker here. This is we always talk about retrospectives, whether it's a daily retrospective, weekly, monthly. So I'm going to throw this out to you guys as a six month retrospective. If you think back over the productivity choices you've made over the past six months, is there one that you would change if you had the opportunity to? And how would you change it? Is there something that you decided during this time period that you thought was a good idea, but after executing, and it turns out, maybe not so much. And I'll give you guys an opportunity to think about that. I'll throw mine in there. And it's actually a two parter. For me. My challenge was over this past six months, I decided to do more testing of whether or not I could capture notes digitally and analog pen and paper and make that system balance. The mistake I made is I did that with my actual system. If I had the opportunity to do that over again, and I do and I'm going to, I would do it in basically a dummy system, because what I found is the value of testing that process of trying to see could I do it digitally as well as analog, disrupted my own productivity solutions. It disrupted my note taking a disruptive my note organization. And I'm still in the process of backtracking and recapturing things the way they should be. It's, it was an idea at the time that had merit and I did learn a lot from it. But I would definitely not use my own day to day operational system as the guinea pig of that,
We had the pleasure of interviewing on the show, Nicolas Vandenberghe, CEO of KosmoTime. Nicolas Vandenberghe started selling newspapers in the streets of Paris in high school, studied Maths at Ecole Polytechnique then Business at Stanford GSB, started and sold 3 tech companies with up to 65 employees and $11M in revenues, ran Sales for a $2Bn telecom company negotiating billion dollar deals with companies like Google, now co-founder of Chili Piper - the System of Action for revenue teams - and of KosmoTime - the first Focused Productivity Assistant.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/112 for clickable links and the full show notes and transcript of this cast.)
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In this Cast | Making Time to Focus With KosmoTime
Ray Sidney-Smith
Augusto Pinaud
Nicolas Vandenberghe (LinkedIn)
Show Notes | Making Time to Focus With KosmoTime
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
KosmoTime
Structured Procrastination
Raw Text Transcript | Making Time to Focus With KosmoTime
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Unknown Speaker 0:00Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity, I'm Ray Sidney-Smith. And I'm Augusto Pinaud. And we're your hosts for productivity cast and a few times a year we like to bring a productivity expert onto the show and talk about their application or the work that they do. And today we have the pleasure of having Nicholas Vandenberg. Nicholas started selling newspapers in the streets of Paris in high school studied maths at the Ecole Polytechnique, then business at Stanford GSB. He started and sold three technology companies with up to 65 employees and $11 million in revenues. He ran sales for $2 billion Telecom. And then he negotiated billion dollar deals with the companies of the sort of like Google, and now he's co founded a company called chili Piper. It's the system of action for revenue teams. We'll get into that. And what we're going to be talking about today, which is Cosmo time, the first focused productivity assistant, welcome to ProductivityCast. Nichols. Thank you. Thanks for having me. Yeah. So what Didn't we say that you did that you wanted everybody to know what what what's, what's the essence of Nicholas Vandenberg? No, no, that's about right.
Unknown Speaker 1:27I grew up in France.
Unknown Speaker 1:31good at sales. So always that's why I started selling newspapers that there was a way to pay for my studies in a very fun way. And then I came to Stanford. And when I arrived on campus, my plan was to travel around the world and go to Asia. And in the first weeks at the Stanford Business School, a classmate of mine invited Steve Jobs. And Steve Jobs told us what he was up to, at the time, not much actually had been fired from Apple, and he was working on this company called next. But yet it was so inspiring. I thought, This is what I want to do. When I grow up. I went to be an entrepreneur, I want to create software and try to impact the life of people.
We are going to be talking about software stewardship. And really what that means for the world of productivity, culture and society is remarkably impacted by how software today is developed, there isn't anything that isn't really run by technology, from your water plants, you know, the the treatment plants that are running water and sewage, to your cell phone. And on smartphones in your pocket. Everybody is connected to software in some way, shape, or form, even if we're not using that software directly.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/111for clickable links and the full show notes and transcript of this cast.)
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In this Cast | Productivity Software Stewardship for the World
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity Software Stewardship for the World
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Google Calendar
LinkedIn Learning - Programming Foundations
Raw Text Transcript | Productivity Software Stewardship for the World
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25
Welcome, gentlemen, and welcome to our listeners to this episode of productivity cast. Today, we are going to be talking about software stewardship. And really what that means for the world of productivity, culture and society is remarkably impacted by how software today is developed, there isn't anything that isn't really run by technology, from your water plants, you know, the the treatment plants that are running water and sewage, to your cell phone. And on smartphones in your pocket. Everybody is connected to software in some way, shape, or form, even if we're not using that software directly. And we thought it would be really interesting to look at that through the lens of productivity. And Francis, you brought up this topic to the ProductivityCast. Team. So I wanted to have you kind of preamble us talk to us about what you were thinking as a related to this topic, and then we will get into our discussion.
Francis Wade 1:24
But I was ranting, you know that many productivity folks do when they try to use a piece of software and realize that the developer, or whoever designed the software has totally missed the mark. And what's happened is that someone came up with a very bright idea. And the bright idea seems to be interesting and useful. We either use that using the software, or we try to use it. And we hit upon a block a block, or some kind of stop. And we realize from using the software that the developer had a half of an idea, or a poorly formulated idea before developing the software. And that's why the software doesn't work. So it doesn't fit our needs. It doesn't do what we want it to do,
We are starting a new ongoing series on ProductivityCast called BookCast. Each BookCast, we bring you a productivity book that we have read and discussed the merits and demerits. We each come at the material from different backgrounds and experiences, therefore, some of us will dislike and some of us will dislike the material, and that will make for an enlightening discussion for you.
For our first BookCast, we bring you The 4 Disciplines of Execution: Achieving Your Wildly Important Goals by Chris McChesney, Sean Covey and Jim Huling.
I have been recommended this book so many times and so I wanted to bring this book to the ProductivityCast team to dive into its major tenets and discuss them.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/110
for clickable links and the full show notes and transcript of this cast.)
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In this Cast | The 4 Disciplines of Execution (BookCast)
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The 4 Disciplines of Execution (BookCast)
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The 4 Disciplines of Execution: Achieving Your Wildly Important Goals by Chris McChesney, Sean Covey and Jim HulingTodoist
Raw Text Transcript | The 4 Disciplines of Execution (BookCast)
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:17
Welcome back, everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:23
And I'm Augusto Pinaud.
Francis Wade 0:24
I'm Francis Wade.
Art Gelwicks 0:25
And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26
Welcome, gentlemen. And welcome to our listeners. This week, we are starting a new ongoing series on ProductivityCast that we're calling book cast. And so book cast is where we're going to bring a new productivity book Well, a new to, hopefully you productivity book, but it could be an old book as well, that we're reading. And we want to discuss the merits and demerits of the material. I'm hoping that we each come at the material from different backgrounds and experiences, and therefore some of us will love and some of us will potentially not love the material, and that will make for an enlightening discussion for you. For our first book cast, we bring you the four Disciplines of Execution, achieving your wildly important goals by Chris McChesney, Sean Covey, and Jim healing. I have been recommended this book so many times. And so I wanted to bring this book to productivity cast to dive into the major tenants and discuss them. So a little bit about the book First, the book is described on Amazon and pulling this from the Amazon description page. It says,
Templates can be a clever time-saving tool in your productivity tool belt, if you know where they are in your productivity system, as well as create and use them wisely. Today, we’re discussing what a template is (or, rather, how you should use them to their best advantage), what types of templates we use in our own productivity system, and how to overcome some common obstacles in making templates in your productivity software work for you.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/109 for clickable links and the full show notes and transcript of this cast.)
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In this Cast | Making Templates in Your Productivity Software
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Making Templates in Your Productivity Software
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
EvernoteTrelloAsanaRemember the MilkMicrosoft Word (Normal.dot, Normal.dotx; you can create your own DOTX file templates), Google Calendar (duplicate events)Android personal dictionaryTasker (Android)OneNoteNotionSharePointIFTTTZapierPower AutomateActiveWordsTextExpanderApple Text ReplacementsApple ShortcutsWhat Got You Here Won't Get You There: How Successful People Become Even More Successful by Marshall Goldsmith, PhDSkedPal Calendar Heat Map
Raw Text Transcript | Making Templates in Your Productivity Software
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25
Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. templates can be a clever time saving tool in your productivity tool belt, if you know where they are in your productivity system, as well as how to create and use them wisely. Today, we're going to discuss what a template is, or rather how you should use them to their best advantage in your own world. We're going to talk about what types of templates we use in our own productivity systems, and how to overcome some of the obstacles and making templates in your productivity software work for you. And with that, let's start off with defining templates. What are templates in your world? How do you how do you define the template? And ultimately, how do they How does your definition of a template benefit you, in your own outputs,
Augusto Pinaud 1:14
I use template for a couple of things and or more than a couple of things. So template for me is basically something that you write Finally, in the past, so you can use multiple times towards the future. So I use them in many applications, and for many purposes, you know, respond to emails and respond, things that can be really speed up and allow me instead of thinking, the response, or the same response every time allow me to look at the issue and work with the answ...
In this week’s episode, we are going to introduce you to a productivity accountability technique called 25/55 (named for touching base every 25 and 55 minutes of every working hour). We describe what the 25/55 productivity accountability technique is, its components and why it works, how long you should practice a technique like this, and even a discussion on automating your check-ins. We’ll close out with some tips for those who may not feel like 25/55 will work for them; you’d be surprised!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/108 for clickable links and the full show notes and transcript of this cast.)
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In this Cast | 25/55 Productivity Accountability Technique
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | 25/55 Productivity Accountability Technique
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
You Mean I'm Not Lazy, Stupid or Crazy?!: The Classic Self-Help Book for Adults with Attention Deficit Disorder (The Classic Self-Help Book for Adults w/ Attention Deficit Disorder) by Kate Kelly and Peggy RamundoFlow: The Psychology of Optimal Experience by by Mihaly Csikszentmihalyi, PhDDefault Mode Network (mind wandering)BlipBlip (Android)TelegramToggl TrackApple ShortcutsIFTTTRescueTimeActivTrakManicTime
Raw Text Transcript | 25/55 Productivity Accountability Technique
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place. ProductivityCast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud, with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:24And I'm Francis Wade.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of productivity cast. This week, we'll be discussing something called the 25/55 technique, we're going to talk about what it is why you would do it, how it all kind of works? And then how long you should do the 25/55 technique, if at all? What are the parameters for why you would want to do it, and some of the underpinnings for why you would approach the system for some particular length of time or not. So let's get into what the 25/55 technique is. Its origins are a bit muddy for me. So do not think that I know everything about this origin story, the details that I can say and remember well enough is that many years ago, this is going back a little bit more than a decade ago, a friend of mine had asked me to, in essence, start doing this. And I said, Oh, well, where did this come from? And my best recollection is that it was generated from some thoughts related to the book by Dr. Edward Hallowell. You mean I'm not lazy, stupid or crazy, which is, which is a self help book for adults with ADHD. And so I'll put a link to that book in the show notes. And so I believe that's where the, the idea of this all came from. The 25/55 technique is a method for you to be able to touch base with a social accountability partner throughout the day, and helping you to plan and manage from the half hour level.
At the end of November 2019, David Allen, author and creator of Getting Things Done, held his latest (and presumably final) GTD Summit and at that time, he released his written drawings for what he called the ultimate GTD app. In this cast, we discuss the description provided and whether any existing software has gotten close.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/107 for clickable links and the full show notes and transcript of this cast.)
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In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The Ultimate GTD App According to David Allen
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Ultimate GTD app (PDF)
eProductivity | Get It All Done in IBM Lotus Notes
Omni-Automation
Episode #51: The Ultimate GTD App - Part One - Getting Things Done®
Episode #52: The Ultimate GTD App - Part Two - Getting Things Done®
David Allen gives away the ultimate GTD app | Intentionally Productive
David Allen's GTD App Review - ERW Blog - Effective Remote Work Community
David Allen's GTD killer app can be created using OmniFocus and Shortcuts - OmniFocus / OmniFocus Automation - The Omni Group Forums
David Allen on the Best Software for GTD - Getting Things Done®
David Allen’s killer GTD app system brought into practice – Bert Kruisdijk
David Allen on the Best Software for GTD - Getting Things Done®
Amazing Marvin
Nirvana
Finot (Google Play)
Microsoft Outlook (purchase Microsoft 365)
Microsoft Access (purchase Microsoft 365)
OmniFocus
Remember the Milk
Zapier
IFTTT
GTDNext
Raw Text Transcript | The Ultimate GTD App According to David Allen
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17A quick note, before we get started with our episode today, for those of you listening, who are interested in engaging with others, listening to ProductivityCast, please find our digital community at www.personalproductivity.club, sign up, and we'll approve you into the community. Then finally ProductivityCast channel and join that you can comment on episodes, ask questions and engage with the ProductivityCast team and community. It's easy to sign up and it's free. Again. That's www dot personal productivity dot club. Thanks so much. And now on with the show. Welcome back everybody to ProductivityCast the weekly show about all things personal productivity. I'm Ray Sidney-Smith.
Augusto Pinaud 0:53 I am Augusto Pinaud.
Francis Wade 0:54I'm Francis Wade.
Art Gelwicks 0:55 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:57Welcome to our listeners to this episode, where we're going to be continuing a discussion we've had around GTD with David Allen. And what we wanted to do was actually talk about the ultimate GTD app. According to David Allen back in 2019, David Allen held what I'm presuming is going to be the final GTD summit in Amsterdam. And he brought together all of his Rockstar advocates of GTD over the years, they all talked about different aspects of GTD,
We received this comment below on the podcast (Episode 100), and so we're answering his question on dealing with distractions in open offices, to kick of the new year.
Hey guys, thanks for the content! I’d like to hear your ideas about handling extended busy times. I’ve been practicing GTD (poorly, but trying) for 4 or 5 years and firmly believe in the system. I’m a manager in what is, unfortunately, effectively an open office. I don’t currently have the ability to schedule my time which makes it extremely difficult to work on the important things without getting interrupted. In the next few months I’ll be moving to a separate office in the same building which will then give me the opportunity [to] put a schedule in place. In the meantime, and for others caught in the same sort of situation (think customer service for example) it would be great to get some tips on what might work in these types of situations. Cheers!Brent
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/106 for clickable links and the full show notes and transcript of this cast.)
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In this Cast | Dealing With Distractions in Open Offices
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Ray—
Scheduling calls for most interruptive conversationsActive noise cancelling (ANC) headphonesLuxafor lightsSound barrier panels (Ray’s preferred panels: Versare SoundSorb VersiPanel)
Raw Text Transcript | Dealing With Distractions in Open Offices
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17A quick note, before we get started with our episode today, for those of you listening, who are interested in engaging with others, listening to ProductivityCast, please find our digital community at WWW dot personal productivity dot club, sign up, and we'll approve you into the community, then find the ProductivityCast channel and join that you can come on and episodes, ask questions and engage with the ProductivityCast. Team and community. It's easy to sign up and it's free. Again, that's www dot personal productivity dot club. Thanks so much. And now on with the show ProductivityCast Episode 106 Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity, I'm Ray Sidney-Smith.
Augusto Pinaud 0:55 I am Augusto Pinaud.
Francis Wade 0:56I'm Francis Wade.
Art Gelwicks 0:58 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:59Welcome, gentlemen. And Happy New Year, Happy New Year to listeners. This is our first episode of 2021. And hopefully this year will be a better year than 20, in the sense that after hopefully, you know, people start to get vaccinated in larger swamps and everything else like that, we'll be getting back to our normal lifestyles. And I'm looking forward to, you know, seeing people in real life again, very soon. And what we wanted to do today, is we got a listener question. And we thought, Well, why the heck not answer that listener question as a good...
What a year 2020 has been! This week, the ProductivityCast team reminisces on four of our eight favorite episode topics this year (and all eight are embedded below for your listening pleasure), then we discuss thoughts on interests for next year. Happy, Productive New Year!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/105 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing the year in review, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | A Year in Review & Preview
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Top 3 listened-to episodes of the year
Episode 094 - How Mind Mapping Fits Your Productivity SystemEpisode 070 - On Getting Things Done with David AllenEpisode 066 - Working from Home in the Age of COVID-19
Art's Top 2
Episode 063 - Email (23:38 - 24:32)Episode 089 - Amateur vs Pro (14:09 - 15:12)
Augusto's Top 2
Episode 066 - Working from Home (47:16 - 47:49)Episode 070 - On GTD with David Allen (16:55 - 17:57)
Francis's Top 2
Episode 091 - Do what you love as a career (23:01 - 25:05)Episode 079 - Detecting and managing burnout (self-awareness that pre-empts burnout) (30:09 - 31:20)
Ray's Top 2
Episode 071 - Personal Outsourcing (12:13 - 13:35)Episode 087 - Automating Your Office (7:50 - 8:47)
Raw Text Transcript | A Year in Review & Preview
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen. And welcome to our listeners to this final episode of 2020 for ProductivityCast. I can't believe it, but we have reached the end of 2020. Quite honestly, I think a lot of us are relieved that 2020 is over and looking forward to at least a better back three quarters of 2021 once we have a set of vaccines in order, and folks are starting to get back to a bit of normal life. And so with that, what I wanted to do today was for us to go through and talk about our most listened to episodes of the year, and then get into our favorite episodes of the year. Each of us has selected two episodes, we'll play the snippet, and then have a little discussion around why we chose it, whether it still stands, and then go round robin, for our picks. So let's let's discuss our top three listen to episodes of the year. And so if you are brand, new to ProductivityCast, this will be really good place to start in terms of listening to some episodes that have been most listened to in the year. And those end up being Episode 66 that is working from home in the age of COVID-19. Episode 70, we did an interview with David Allen, the progenitor of getting things done so on getting things done with David Allen, Episode 70. Then our number one, our top episode of of 2020 drumroll is Episode 94. How mind mapping fits your productivity system...
The Pomodoro Technique
This week on ProductivityCast, we discuss the ever-popular personal productivity technique called the Pomodoro Technique, a time management process developed by Francesco Cirillo. We did a little deeper at the Pomodoro Technique and how it might help you (and even your remote schooling kids!) be more productive.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/104 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing The Pomodoro Technique from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The Pomodoro Technique
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Pomodoro Technique
A Formula for Perfect Productivity: Work for 52 Minutes, Break for 17 - The Atlantic
The 60-30-10 rule of time management
Deep Work: The Complete Guide (Including a Step-by-Step Checklist)
Ten Minute Rule for Increased Productivity - The Muse
Unschedule - Anti-Procrastination Productivity System from Neil Fiore - The Now Habit
The 10 Best Pomodoro Timer Apps in 2018
Use PomoDone with Todoist – Todoist Help
FocusBooster
Pomodoro timer for your productivity tool: Trello, Asana, Todoist, Evernote - PomoDoneApp
Esington Glass
Luxafor Timer (you can customize your work-break durations)
Cuckoo (team timer)
Raw Text Transcript | The Pomodoro Technique
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode. Today, we are going to be talking about a tried and true productivity methodology known as the Pomodoro Technique. It was, let's say invented, developed by Francisco cirio, an Italian student at the time, and he wanted a way to be able to conquer procrastination. And so he developed this concept of the Pomodoro Technique. Today, what we're going to do is we're going to talk about what the Pomodoro Technique is, if you have never experienced it, before come across it, we're going to then talk about our own experiences with regard to how we use it or don't use it in our systems, and why and even those of us who may be trying it out soon. And then we're going to close out with ways in which you can modify the Pomodoro Technique, because there are ways in which you can adjust and shift it in in different ways. And maybe some tools that are available to all of us for being able to do that. Let's talk first about what the Pomodoro Technique is, who wants to explain the Pomodoro technique for listeners.
Augusto Pinaud 1:23So the Pomodoro Technique, the pommard, let's begin by the word pomodoro. And the Pomodoro comes with the pomodori. That is tomato in in Italian and what the story said, I don't know if that is accurate or not.
Using Your Task Management Profile to Focus Changes
Everyone is walking around with self-taught skills in task management. As such, skill levels vary greatly but everyone would like to know where their areas of weakness might lie. In this episode the ProductivityCast team looks at the ways to build a task management profile and how one might interpret a self-assessment.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/103 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing using your task management profile to focus changes from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Using Your Task Management Profile to Focus Changes
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
MyTimeDesign ProfileHow Next-Action Thinking Changes Over Time (Episode 025) - ProductivityCastHolmes-Rahe Stress InventoryLife Events Inventory
Raw Text Transcript | Using Your Task Management Profile to Focus Changes
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:20I am Augusto Pinaud.
Francis Wade 0:21I'm Francis Wade.
Art Gelwicks 0:23 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:24And I'm marquel. wicks. Welcome, gentlemen. And welcome to everyone listening here to productivity cast. Today, we are going to be talking about something that's a little bit unique, something that's interesting that I think you'll all find fascinating, which is a task management profile that Francis has put together. And to kind of explain a little bit about what we're going to talk about today. Francis, can you give us a little bit of background in terms of what you've devised.
Francis Wade 0:49I used to be a triathlete. And people who are brand new to triathlon think that trap on is a matter of being a good swimmer, being a good runner and being a good cyclist. And as you progress in the sport, you realize there's a few other dimensions that you also need to be good at, such as lifting weights, nutrition, and rest. So there's at least six disciplines that you need to be really, really good at to be decent triathlete that somebody who doesn't get injured and is able to complete races and starts to be competitive at a particular level. And most of triathlon training is based on individual sports and triathletes Think of how good am I at a given sport? And how can I get better at nice my weakest sport, and I don't need to focus so much on my strongest sport. So they tend to think in terms of separate disciplines? Well, I took the idea, the basic idea of becoming better at a discipline, the idea of breaking down one event into disciplines and took it over into task management, and said, okay, task management is also based on disciplines. And within each discipline, there are particular best practices. And within each best practice, there are levels of accomplishment ranging from people who do things u...
This week, we bring you our third Productivity App-apalooza! We’ll review three apps each that we know and use, and think you might find value in knowing about and using too! We’ll go in three rounds of the ProductivityCast team.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/102 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing this Productivity App-apalooza #3 from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity App-apalooza! #3
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity App-apalooza! #3
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Round 1
Art - Do it now: RPG to do listAugusto - AnchorFrancis - Files to SD Card (Android)Files (Google) (Android)Ray - Mind42 (Web only) + FreeMind (Win/macOS/Linux)
Round 2
Art - Habitica: Gamify your tasksRay runs the GTD Party on HabiticaAugusto - Infuse 6Plex / SyncLounge for PlexFrancis - MailTrack (Google Chrome extension)Ray - SendRecurring.com
Round 3
Art - Epic To Do ListSuperBetter (book/iOS/Android) by Jane McGonagal PhDAugusto - FE File ExplorerFrancis - Remo.coZoom / SococoRay - File Juggler (Windows) / Hazel (macOS)
Raw Text Transcript | Productivity App-apalooza! #3
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen. And welcome to our listeners to this episode, and we are going to do another exciting episode, we have come to coin as appa Palooza, so this is our third time, where we're going to be doing four rounds, and discussing apps that we use in our everyday productivity systems and enjoy using and we we recommend them to others, and so why not share them with you. So as I said, we're going to go in three rounds, we'll have three rounds. And each of us will give our tool and kind of give you a little bit of explanation behind what it is and why we use it. So let's kick it off. Let's let's get started with this party and go with you art art I have you at first, what is your first app?
Art Gelwicks 1:13Well, I've got a bit of a theme to this app a Palooza since we're in a situation where people are trying to kind of deal with the mental aspects of having a lot of stuff to do, and unfortunately having time to do that. So the theme on mine are gamification, tat or the gamification of tasks. So the first one that I'm talking about is an app called do it now. Now, these are all on Google Play. These are all on Android, I'm sure you can find equivalent ones on iOS, but do it now is an old school style role playing game, but it's done with your task. So if you think about it, from the perspective of something like a Dungeons and Dragons, or that type of a game, what you're doing is you're creating a character into it now of yourself your own stats, the challenges,
This was a strange year, but that doesn’t mean we can’t enjoy a bit of cheer...and by cheer, we mean holiday presents! So, we’re starting a tradition here on ProductivityCast--a holiday gift guide show each year, discussing the gifts we think the productivity enthusiast in your life will enjoy (and perhaps that’s you!). Enjoy our Holiday Gift Guide 2020!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/101 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing our holiday gift guide 2020 selections from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Holiday Gift Guide 2020
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Round One
AG: Four Port USB KVM Switch- NotionAP: Side Phone MountFW: Broward Library OverdriveRS: Google Nest Home Hub Max
Round Two
AG: Sling Shoulder BackpackAP: Zugu Case for Apple Pencil - Ringke Pen SleeveFW: Heart rate monitorRS: Down Dog - Great Yoga Anywhere (and there is a suite of apps that include yoga (with yoga nidra for sleep), HIIT, barre, 7 minute yoga, and prenatal yoga) + Calm
Bonus Gifts
AG: Leather Work ApronAP: Apple AirPodsFW: Blood pressure monitorRS: The Home Edit Life: The No-Guilt Guide to Owning What You Want and Organizing Everything by Clea Shearer and Joanna Teplin
Raw Text Transcript | Holiday Gift Guide 2020
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:23 I am Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode, I'm really excited because we are coming near the end of the year. And that means holiday gifts, we get a chance to talk to you about really holiday gifts that you might want to ask your loved ones, your caring individuals in your home to purchase for you. Or these might be gifts that might be useful to another personal productivity enthusiast in your life. And so what we're going to do today is we're going to cover some gifts that we think particularly enthusiasts would enjoy knowing about and receiving as a gift. And so with that, let's do a round robin episode, where each of us talks about one gift at a time. And some of us probably know about the gifts, some of us probably have questions about the gifts you chose. And and we'll just kind of go from there. So with that, art, I'm going to pick on you first, what is your first holiday gift choice? Well,
Art Gelwicks 1:27my first one is, it's kind of mundane, but it's really useful if you're in an environment where you're working with multiple computers. And those of us we're working from home now often find ourselves in that case, I personally have multiple devices that I need to interact with. So what I'm highlighting is what's called a four port, USB KVM, which is keyboard video mouse switch.
We've reached 100 episodes! And, in honor of that, we hosted a live show and discussed our favorite of the first 99 episodes. Thanks to everyone who attended live and joined in the conversation, and here's to the next 100 episodes. Here's to your productive life, everyone.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/100 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | ProductivityCast Live, 100th Episode
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | ProductivityCast Live, 100th Episode
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
https://www.youtube.com/watch?v=LdvOjYrck_0
Raw Text Transcript | ProductivityCast Live, 100th Episode
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Raymond Sidney-Smith 0:01Hello, and welcome everybody to productivity cast to Episode 100, our live episode. So, for those of you who are listening to the podcast, welcome back to ProductivityCast, the weekly show about all things personal productivity. I'm Sidney-Smith.
Augusto Pinaud 0:23I'm a good scooping up.
Raymond Sidney-Smith 0:26You're muted Francis.
Francis Wade 0:30I'm Francis Glade.
Art Gelwicks 0:32And Hi, Mark ellex.
Raymond Sidney-Smith 0:34Oh, Welcome, gentlemen. And welcome to everybody who is watching us live. And so just a couple housekeeping items. Since we are doing this episode live, those of you who are listening after the fact, you can go ahead and of course, you know, listen, those of you who are watching live, you can comment. So wherever you are watching across the many different platforms. Go ahead and comment and we'll see that comment here in the dashboard, and we'll be able to respond to them. So if you have a question or a comment, feel free to, you know, share those, and we can go ahead and place them on screen as well as discuss those items. What I wanted to do today, in and in honor of our 100th episode, I can't believe we have gotten through this many episodes together. And I'm very excited for us to have gotten to this milestone, both at 50,000 downloads in under 100 episodes. And now here at our hundredth episode and running, what I want to do is just cover a little bit about what has been kind of our most popular content on on so far. So some of you may not have listened to all 100 episodes, as I have in preparation for today. And then when when all of us kind of started in the process of joining ProductivityCast. And doing this, we each have come across in our past 100 episodes, some of our favorite episodes. And so I wanted us to kind of go round robin and discuss maybe some of the more favorite aspects of some of the episodes throughout that. And then we'll close out with some of our thoughts for what we might cover in future productivity casts. And maybe get some of your thoughts as well, because I'm sure that you all have some suggestions maybe that you would like to hear from us discuss in that category. So with that out of the way, let's talk about the first thing, which is what has been our Julie best raise, noting that you're muted is the catchphrase of 2020. You're absolutely right, Julie.
Raymond Sidney-Smith 2:38It is, it is the thing that I feel like I say the most to people in every zoom meeting and every other kind of video chat meeting as well. But I thought this was really fascinating.
On this week’s ProductivityCast, we discuss the merits and demerits of all-in-one productivity tools, the likes of Outlook and its competitors on the market. Can they be good for your personal productivity system? Do they work at scale in an organization? Listen and let us know your thoughts.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/099 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing All-in-One Productivity Systems—Good or Bad? from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | All-in-One Productivity Systems—Good or Bad?
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | All-in-One Productivity Systems—Good or Bad?
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Outlook
Mailbird
Thunderbird
HCL Notes (formerly IBM Notes and Lotus Notes)
TimeMatters (and BillingMatters)
17hats
Freshworks suite
Station
Shift
Bella
Zapier
IFTTT
iMacros
TextExpander
Alfred
ActiveWords 4
ClipMenu
Jobs To Be Done theory
Raw Text Transcript | All-in-One Productivity Systems—Good or Bad?
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Voiceover Artist And that's it for this ProductivityCast, the weekly show about all things productivity, with your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Download a PDF of raw, text transcript of the interview here.
On this week’s ProductivityCast, we discuss the merits and demerits of Staying Productive with good cybersecurity practices. This is part 2 of 2. Listen and let us know your thoughts.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/098
for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Staying Productive with good cybersecurity - Part Two from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Staying Productive with good cybersecurity - Part Two
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Staying Productive with good cybersecurity - Part Two
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Raw Text Transcript | Staying Productive with good cybersecurity - Part Two
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Voiceover Artist And that's it for this ProductivityCast, the weekly show about all things productivity, with your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Download a PDF of raw, text transcript of the interview here.
On this week’s ProductivityCast, we discuss the merits and demerits of Staying Productive with good cybersecurity practices. This is part 1 of 2. Listen and let us know your thoughts.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/097 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Staying Productive with good cybersecurity - Part one from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Staying Productive with good cybersecurity - Part one
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Staying Productive with good cybersecurity - Part one
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
HaveIBeenPwned
Firefox Monitor
Google Chrome Passwords
Shodan Monitor
Spyse (business)
VPNs - why, what and how / DOH
Password managers + security keys + authenticator apps
LastPass, 1Password, Dashlane, Bitwarden, Enpass, KeePass, Keeper
Firewalla / firewalls in your routers
Privacy.com
Two Factor Auth (2FA)
Fair Ad Blocker plugin
Raw Text Transcript | Staying Productive with good cybersecurity - Part one
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Voiceover Artist And that's it for this ProductivityCast, the weekly show about all things productivity, with your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Download a PDF of raw, text transcript of the interview here.
The ProductivityCast team was having a conversation about our generational perspectives on technology and how they affect views about personal productivity. So, we decided to turn on the recording and share with you that conversation. What are your thoughts about how generations think differently about technology vis-a-vis productivity?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/096 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Generational Perspectives on Technology from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Generational Perspectives on Technology
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Generational Perspectives on Technology
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Raw Text Transcript | Generational Perspectives on Technology
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Voiceover Artist And that's it for this ProductivityCast, the weekly show about all things productivity, with your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Download a PDF of raw, text transcript of the interview here.
In this week's show, we discuss how our mobile productivity usage was and has mobile productivity changed during the COVID-19 pandemic and how that may apply to your own personal productivity systems.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/095 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing how has your mobile productivity changed from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | How Has Your Mobile Productivity Changed in the Current Circumstance?
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Coronavirus productivity data: How the pandemic is changing the way we use digital devices, apps, and tools
Raw Text Transcript | How Has Your Mobile Productivity Changed in the Current Circumstance?
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:19 I am Augusto Pinaud.
Francis Wade 0:21I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:27Welcome, gentlemen, and welcome to our listeners to this episode of productivity cast. Today, what we're going to be doing is talking about how mobile really has changed how you've been affected how mobile has changed in and around the current circumstance of the Coronavirus and the covid 19 pandemic, really. And what we'd like to do is talk about early on in the pandemic, as well as our current status. And to talk a little bit about how mobile is a part of your system, kind of going into the future, how you're going to make it a part or not make it a part of your system, and how we're really approaching those pieces in our own productivity systems. And then I'd like to close us out with thinking about how kind of philosophically maybe mobile technology, whether that be the OEMs as well as the providers of all of the various software technologies can adapt to the changing nature of work as we make our way through and out of the pandemic on the other side of this. And there's so many things happening and changing in that world. I'm just curious about everybody's thoughts there. So let's start off with where we began in terms of before the the novel coronavirus, SARS co v2 really came about how were How do you feel like you were using technology? And how do you feel like most people around you were using mobile technology,
Augusto Pinaud 1:45it is interesting to see the use of mobile productivity. And not only it's easy to discuss how this has evolved over time, but more interesting how it is almost really clear that three stages into since we are starting this pandemic in March, you know the pre the pre pandemics. So before we were all sent into our new offices and at home and not being able to get out an old dad, the earliest stages of the pandemic where there was this component of uncertainty, but now we were at home, but we have all these mobile technology that we were not using,
Mind maps are ancient theory, but they’re not ancient history! Since the concept of mind mapping was popularized by Dr. Tony Buzan’s work in the 1970s, they have become a staple in academy and productivity circles in the past 20 years especially. Learn how the ProductivityCast team uses mind maps in their personal productivity systems, and how you might want to use them, too!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/094 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing How mind mapping fits your productivity system from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | How mind mapping fits your productivity system
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Tony Buzan books on mind mapping
FreeMind
Active Words 4
SimpleMind
Mindjet Mindmanager
Mindnode
Mind42
Workflowy
TheBrain
Raw Text Transcript | How mind mapping fits your productivity system
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25
Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we're going to talk about mind mapping. And if you don't know what a mind map is, then you've come to the right episode, because we're going to talk about what mind mapping is, and how it fits into each of our productivity systems, if at all, and how it might fit into your personal productivity system as a tool in your toolkit. And so what I wanted us to do was to first talk about what a mind map is, and to kind of kick the tires on the definition of a mind map, which is very malleable. And then talking about how we might use or do use mind maps, and then ultimately, some of the mind mapping software that we all use in the context of our systems. So let's start first with a mind map. And I'll just start with the sense that a mind map is a third century invention, if you want to call it that. But the concept of a mind map is very early dated in our history, and is in essence, a visual diagram. It has a hierarchy, where nodes, individual thoughts, if you want to call it that are connected to other thoughts. And they are hierarchical, because you have a parent thought, child and sibling thoughts or nodes that are connected to one another visually beyond that there's very wide latitude in terms of defining a mind map, who wants to tackle what a mind map is. And this comes from a conversation I had recently
Francis Wade 1:55
where I found that I was doing them wrong, I'm informed by a practice that I picked up that was incorrect. But a mind map is intended to be intended to be a nonlinear brainstorm on paper, where you're you have a central node or a central question is how I know learned it.
Today on ProductivityCast we discussed some of our favorite non-digital productivity gear.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/093 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing non-digital productivity gear from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Non-Digital Productivity Gear
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Dymo LetraTag LT-100H Portable Label MakerPilot FriXion Ball Clicker Erasable Gel Pens, Fine Point, Blue InkRocketbook BeaconsTargus Podium CoolpadLARQ water bottleLevenger Pocket BriefcaseCross Tech3+ stylusSqueeze BallDecaf CoffeeWhiteboard
Raw Text Transcript | Non-Digital Productivity Gear
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners today to this episode. Today, what we wanted to do is we wanted to get a little bit non techie with some non digital technology, I suppose. But what we're going to do today is an episode on non digital productivity gear that we all use in our everyday lives in our in our productivity systems, that help us be more productive, and hopefully will help you be more productive in knowing about them. Even if you don't use the exact products we use, we you can find the things that we are talking about, and they might help you be more productive. And so what we're going to do is go around Round Robin, and each of us will describe what the tool is and why we use it and how we use it in our own systems. And that brings me to our first item, I'm going to go with art galax art, what was your first choice of your gear?
Art Gelwicks 1:22Well, these aren't in any particular order. But the first thing I'll pull out here is my favorite little Dymo, letter tag, portable label maker. I mean, we've all seen one of those label makers before with the keyboard on the top, type it in. And it makes that lovely little mechanical sound as it spits the label out the side. Well, I'm just looking around my office right now, I've got cabinets labeled, I've got folders labeled, I've got drawers labeled, it's amazing how important it is just to know what something is without having to open it and route around in it. And it helps get past that hole out of sight out of mind issue that you can run into so often. So that's that's probably my first thing. I don't know that it's necessarily the best label maker. There's tons of them out there. And technically, it's digital. But to me, it's very straightforward. And it's very simple. And it just does the one job that it's supposed to do. And it does it very well.
Raymond Sidney-Smith 2:19So what do you find that you use it the most for?
Augusto recently had an epiphany about turning an older Microsoft Surface he had laying around, that wasn’t quite working (Augusto, you can clarify for listeners), into a Chromebook. And, we thought it would be a fun, techie episode for us to discuss how to do so. Also, we discuss how choosing the right technology upgrade or retirement strategies can help sustain and renew the only known celestial body in this vast universe that supports human life. (We’ll give some ideas at the end of this cast.)
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/092 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Turn your Old Laptop into a Chromebook from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Turn your Old Laptop into a Chromebook
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Turn your Old Laptop into a Chromebook
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Raw Text Transcript | Turn your Old Laptop into a Chromebook
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26
Welcome gentlemen and to our listeners today to this episode of productivity cast, where we will be discussing a wonderful world of replacing technology. In essence, Augusto recently had I'll call it an epiphany, about turning an older Microsoft Surface he had laying around that wasn't quite working, and Augusto is going to clarify for you all what actually happened. And then he turned that into a Chrome OS, device, a Chromebook, in essence, and so we thought it would be fun, you know, a little techie episode for us to talk about how he did so. And then after that, we're going to really discuss the broader discussion of how do we spend time and resources regarding upgrading replacing technology, and so on, so forth. So I'm gonna turn it over to you, Augusto, in terms of how did you give new life to your old Microsoft Surface?
Augusto Pinaud 1:21
Well, you know, part of part of what I do is helping small business owners and coaching businesses, sometimes understanding what they need technology wise, you know, years ago, people will go and jump and get a new machine and faster machine. And in many cases, that was justified, that was how software was, but now that software has evolved and a lot of it happened on a browser happened online, really, we have discovered that we don't need necessarily that much more power as we used to. So the problem was the solutions you used to have on the past was get unbuilt line is a Linux machine. And that is fine and dandy. Except that requires you to be a little bit more geeky, even that now the UI on many of those Linux distros are a lot more friendly, still require a certain level of geekiness to go and adjust that and unsolvable the problem.
What is the reason for having a career that you enjoy (or “love”)? And, what can you do action-wise to change the trajectory of your career satisfaction/life fulfillment? That’s what the ProductivityCast team tackles on this cast! Enjoy!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/091 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing should you do what you love as a career from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Should You Do What You Love as a Career?
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Do What You Love, The Money Will Follow: Discovering Your Right Livelihood by Marsha Sinetar
How Company Culture Shapes Employee Motivation
https://www.youtube.com/watch?v=202nbcLwxsg Dr. MLK's 'Street Sweeper' Speech at Philadelphia School October 26, 1967
On job crafting, Managing Yourself: Turn the Job You Have into the Job You Want
You can use data to boost your career. Here’s how. | Neil Irwin | Big Think
Mindset: The New Psychology of Success by Carol Dweck, PhD
Mindset - Productivity Book Group
Do What You Love -- And Watch Your Productivity Suffer
4 Concrete Steps to Take to Love Your Job Again (Backed By Science)
Reasons to Do What You Love for a Living
5 strategies to move toward a career you love
How to love your job even when you hate your job
Don't "follow your passion"
Managing Yourself: Turn the Job You Have into the Job You Want
Source/Credit: The Reasons We Work
Source/Credit: Ikigai – Japanese concept to enhance work, life & sense of worth
Raw Text Transcript | Should You Do What You Love as a Career?
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney-Smith.
Francis Wade 0:20I'm Francis Wade.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Raymond Sidney-Smith 0:24Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. In this cast, what we're going to be doing today is having a little bit of a debate, as we do every week. But today, we're gonna be kind of debating the the notion of, should you do what you love as a career, and, and having a bit of a discussion around this notion of, you know, career satisfaction, career fulfillment, and productivity, there is a there is a, an overlap there, if you have like the Venn diagram of career satisfaction and productivity and, and that space there, we're going to really dive into that sliver. For us. This topic was developed by Francis. So Francis, what made you think of this topic, and what what brought it to mind,
Francis Wade 1:16something I read that pointed out that people who do what they love, especially in the nonprofit sector, can often result in burnout or end up in burnout. And it's because they, they love what they do so much that they end up tipping their work life balance, or work life integration in a way that's not fruitful.
Welcome to Productivity App-apalooza, Second Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, a few times per year, we review software and services that we use and recommend to others. We hope you enjoy, and let us know the apps you’re using that are helping you be more productive!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/090 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Productivity App-apalooza, Second Edition! from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity App-apalooza, Second Edition!
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Round 1
Augusto - Firefox Focus (browser)
Art - Edge (browser)
Ray - Rocketbook Everlast
Francis - Twine
Round 2
Art - LastPass
1Password, Dashlane, Bitwarden, Enpass, KeePass, Keeper
Augusto - GoodNotes 5
Ray - Pushbullet
Francis - Opus Creator
Round 3
Augusto - Graphic (iPad)
Francis - OBS Studio
Art - Privacy.com
Ray - Trello
Raw Text Transcript | Productivity App-apalooza, Second Edition!
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:23 I am Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:24And welcome gentlemen and welcome to our listeners today. For this episode, what we are going to be doing is our second App-apalooza. And what that means is that we are going to have three rounds. And in those three rounds, each of us is going to pick a tool and explicate why the tool is awesome, how we use it, all of those good things, why you might want to use it. And so let's get right into it. Let's start round one ding ding ding. And let's start with you will gousto What is your first app and Why do you use it? The first
Augusto Pinaud 1:01that I will talk today is an application called Firefox focus in the world of browsers and not exactly a lack of browsers these days, Firefox focus to recent player in the game that bring you put you automatically on privacy mode. That is cool. But second doesn't allow you to open tabs or anything. Basically, you have a window to work for. So there are moments that my level of attention is not the best, and that I'm distracted and that I'm aware that I'm distracted. So are those times it is really, really useful for me to work on Firefox because allow me to stay on that browser. Allow me don't allow me to have the 27 tops at the end of the conversation. I am forced to basically figured out how I'm going to do on one plus add the privacy and other aspects that is really, really cool. So it works well on the iOS. So it is something that I tend to give, you know, a lot of use to be honest with you.
Raymond Sidney-Smith 2:19And it's available on iOS and Android.
The State of Project Collaboration Software in 2020: Slack, Teams, G Chat, and now P2
Automattic, the company that manages the open source software, WordPress.org, recently launched P2, its version of project collaboration software for the Remote Work Age. Timely, considering the state of the COVID-19 pandemic, but it also provides commentary on the state of project management today. My reading of the tea leaves is that there are still challenges organizations--from small businesses to large enterprises--are facing in finding the right principles and tools to manage and collaborate effectively on projects and programs both internally and externally. Today, we’re going to discuss the state of project collaboration software in 2020...from Microsoft Teams to Slack and Google Chat to Asana and Trello...and now, P2.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/088for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing The State of Project Collaboration Software in 2020: Slack, Teams, G Chat, and now P2 from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The State of Project Collaboration Software in 2020
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Raw Text Transcript | The State of Project Collaboration Software in 2020
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26
Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we have a fun topic, automatic, the company that manages the open source software wordpress.org, which powers if you didn't know about a third of the internet's websites just recently launched p to its version of project collaboration software for the remote work age, timely considering the state of the covid 19 pandemic, but it also provides commentary on the state of project management today. my reading of the tea leaves is that there are still challenges organizations from Small businesses to large enterprises are facing and finding the right principles and tools to manage and collaborate effectively on projects and programs, both internally and externally. So today, I thought what we would do is we discuss the state of project collaboration software in 2020, from Microsoft Teams to slack and Google Chat, to Asana and Trello. And now p two, we have all of these products on the market. And there's a bit of muddy water when we try to understand what they are and how they fit into the schema of both project management proper, but also then our own personal productivity. And so what I thought we would do first is to kind of define the various parts of project management software in the marketplace today. Then have a discussion around what the important characteristics of pm...
Frequently we hear the term “amateur” bandied about as an insult. But, there’s a long and rich history to what amateur really means. And, being productive, in my humble opinion, requires you to be an amateur and professional, simply in the right amounts and contexts. What does amateur mean? What does professional mean? And, how can their differences help level-up your personal productivity? That’s the topic of today’s cast here on ProductivityCast.
Automating Your Office: Improving Your Workplace Productivity With Office Automation
In this week’s ProductivityCast, we discuss:
What is office automation? How does it differ from home automation? What office automation do you currently have/use? What office automation would you use if technology/cost/other barriers to entry were not there? Where should you start with office automation?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/087 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Automating Your Office : Improving Your Workplace Productivity With Office Automation from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Automating Your Office
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Four fundamentals of workplace automation
Raw Text Transcript | Automating Your Office
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:28
Welcome, gentlemen. And welcome to our listeners to a another episode of this productivity cast, where we will be discussing office automation. And what I thought we would do today is we would discuss the contrast between what is office automation and what is home automation and explaining that for everybody, and then getting into the context of what automation we use in our own office environments or the environments that we work in because that could be home as well. People have home offices, and people work from home. And those offices also can take advantage of automation. And then talking about what technology we would use if all technology was available to us and cost and other barriers to entry were reduced. What would we use in our office to help us be more productive in our workplaces? And and then we'll, we'll close out the episode with what are the first steps we would consider offering to our listeners to you listeners to start in the office automation space? So let's get started first with what is office automation and how does it contrast in your minds with home automation?
Augusto Pinaud 1:42
From my perspective, home automation, it's a lot more about comfort, okay, it's about security and comfort you go you know, get the lights Get, get automated, something's when you now come to the office. It's more related about efficiency on productivity. One of the First examples we can talk about, about automation in the office was the death of the paper fax, okay, and I need even that most people will not consider that automation. That's the first step. So the earliest steps of the office automation, the moment we stop having to worry about replacing, you know, getting a fax in the middle of the thing, and now discovered, oh, we run out of paper,
In this week’s cast, we discuss how the Internet of Things affects personal productivity. All those smart devices (including your smartphones and tablets) make up part of the large interconnected web of items tethered to one another by the Web. We provide our thoughts on approaching the IoT productivity in your home and life.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/086 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing IoT Productivity: How Internet of Things (IoT) Affects Personal Productivity, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | IoT Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Big G - Google AssistantBig A - Amazon AlexaBig S - Apple SiriBig C - Microsoft CortanaBig B - Samsung Bixby
Nest Thermostat
Raw Text Transcript | IoT Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25
And Welcome, gentlemen, and welcome to our listeners to this episode. And what we are going to be doing this week is talking about the Internet of Things, and its impact on productivity on personal productivity. And what we're going to cover throughout the episode is a little bit of a definition of what IoT is, what the Internet of Things is, and how it relates to personal productivity. Then we're going to talk about what IoT we currently use in our own personal worlds or don't use and what we may be planned to use in the near future. Then we are going to broaden the conversation then to what we think how we think IoT is going to impact productivity in the next few years for those of you out there, and we want to do it from this future perspective, so that we're all a little bit more aware of how IoT works, and how it can work for you, and therefore help make you more productive. And I think that's a good thing for all of us. So let's start off with what the Internet of Things is. And so I'll kick us off just with kind of the basic understanding of what the Internet of Things is. And I'm going to read you the really wonky Wikipedia definition, and then I'm going to interpret what I believe it is. And then I'm going to open it up to the floor for for the other gentleman here to give their views. So Wikipedia defines the Internet of Things as a system of interrelated computing devices, mechanical and digital machines, objects, animals, or people that are provided with unique identifiers, you IDs and the ability to transfer data over a network without requiring human to human or human to computer interaction. What that really means is that the Internet of Things are all the things that are uniquely identifiable on the internet and connected to one another without someone else having to facilitate that connection.
Some of us of a certain age were introduced to digital technology with four basics of personal productivity at the fore—calendar, tasks, contacts and notes. Today, the calendar seems to be the remaining function that presents prominently on any new smartphone or tablet that you might purchase. Why is that the current state of productivity? And, what can you do to go back to the future with making sure your mobile technology serves you, and not the other way around?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/085 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Back to the Future: From the 4 Basics of Personal Productivity to the Current State of Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | Back to the Future: From the 4 Basics of Personal Productivity to the Current State of Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
PalmOS
Apple iOS parental controls
Google Family Link
Google OnHub router (since this recording, Ray has moved entirely to Google WiFi)
Driving mode on Apple iOS
Driving mode on Android (Pixel)Nudge: Improving Decisions About Health, Wealth, and Happiness by Richard H. Thaler and Cass R. Sunstein
Raw Text Transcript | Back to the Future: From the 4 Basics of Personal Productivity to the Current State of Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Raymond Sidney-Smith 0:25We are back again this week to talk about something that I think all of us who are of a certain age have experienced over the course of time, which is a transformation from older technology to newer technology. And what we're going to really be talking about today is really the current state of productivity in light of that technological change. You know, I can remember back to my first computing device, so to speak. I received a ti 83 from my aunt as a hand me down. It was a The reverse calculators they used to call it and then I remember the first device I actually bought from myself with my own allowance and that was a Casio our 500 little spell checking dictionary device and what a long way we have come from way back then, but it really does say something about technology. Okay, so can you give us a little bit background in terms of what we're going to be talking about today and and how it affects our personal productivity?
Augusto Pinaud 1:29You know, I'm not I'm not that also all that I will share today it's been several things I have. But the reality is that when you look into productivity when you look back into into the past and you talk about those devices my first device was also a Casio I don't remember the model but I remembered you could not back that up so it was a painful If you lose, if deleted,
Capturing, annotating and even doodling in lectures or meetings can be more digital than ever before. What are the options on the market? And, how do you approach smart pen productivity? That’s what we discussed this week on ProductivityCast!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/084 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing smart pen productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Smart Pen Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The 7 Best Smart Pens of 2020
6 Best Smart Pens of 2019 – 3D Insider
Best Smart Pens 2020
Livescribe smartpens (Livescribe Symphony came out between our recording and publication of this cast.)
Apple Pencil
Apple Pencil (2nd Generation)
Google Pixelbook Pen
Samsung active pen
Moleskine Pen+ Ellipse Smart Writing Set
Adonit Stylus
Sonocent Audio Notetaker
Cornell Note-taking method
ScanMarker Air
Squid
Nebo
Wacom tablets and pens
Equil Smartpen 2
Iris
Goodnotes
reMarkable tablet
The Slate (by iskn)
Boogie Board
Microsoft Surface tablets
Raw Text Transcript | Smart Pen Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:25I'm Francis Wade.
Art Gelwicks 0:26 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:27Welcome, gentlemen, and welcome to our listeners to this episode. What we are going to do today is we are going to talk about the digital pen or that is the smart pen. What I'd like us to do today is to compare and contrast good old fashioned regular pens to the concept of the spectrum of different types of digital pens. And we have everything from pens that actually have ink that write on paper to digital styli that are writing on screens, and we'll talk about some of the particulars there. I'd like first also to do a comparison of the Major options on the market. And then to close out, I'd like us to have a little bit of discussion on basic tips for jumping into the digital pen or the smart pen market. If you are interested in a smart pen, what would you want to do? What would you want to do first in getting ready for that type of transition. So let's start off with what the various forms of digital pens are that are out there. So I'm going to cover at least three that I know of and then I'm going to have art explain the fourth since I probably can't do it as well as he can. So So first and foremost, we have good old fashioned pens, right we have ballpoint pens, we have fountain pens, we have the ability to write pen on paper, they require no battery. And in essence, we can digitize that by using our smartphones today and an application like Evernote or OneNote art What's the name of the Microsoft scanning application Office Lens Office Lens they You There we ...
From planner systems to no-code platforms to 3D printing, creating your own productivity tools today using analog or digital products has become easier than ever. But, how do you approach this so that you make an effective personal productivity tool for yourself, so not just scurrying down the proverbial rabbit hole?
That’s what we discuss in this week’s ProductivityCast! Creating your own productivity tools is possible, and we discuss the tools but also the strategy and methods to consider in approaching such an endeavor.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/083 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing how you can benefit from creating your own productivity tools from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Creating Your Own Productivity Tools
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Creating Your Own Productivity Tools
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Special Theory of Productivity
General Theory of Productivity
Levenger Circa notebook system
Staples Arc
Office Depot OfficeMax TUL system
Moleskine Smart Writing Set
Scanmarker Air Pen Scanner - OCR Digital Highlighter and Reader - Wireless
Foundations of Programming (Lynda)
Airtable
Getting Things Done (GTD) System in Google Sheets Tutorial
Coda
Notion
Microsoft Sharepoint
G Suite App Maker (this has been deprecated since the recording)
3D printing services:
ShapewaysSculpteoMore high-end, engineer-level 3D-printing: 3D Hubs
iOS Shortcuts (née Workflow)
Microsoft PowerAutomate (née Flow)
Tasker (Android)
Automate (Android)
Google Routines
IFTTT
Zapier
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:20 I am Augusto Pinaud.
Francis Wade 0:22I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25Welcome, gentlemen, welcome one and all who are listening to us today, what we're going to do is we're going to have a conversation on this episode about the topic of creating your own productivity tools. And the the topic came about from considering the idea that today with the proliferation of so many different ways in which you can create your own X or Y, whether that be in the analog world, to creating things in the digital space. We now have all of these tools at our fingertips, and I will wanted us to talk about the the wide range of these services and tools available to us, for us to make our own tools. And I think maybe some of the principles first would be the underpinning for the conversation, and then making our way into some of the analog and then digital aspects of available resources to create your own tools. So let's let's start at the, at the kind of foundational level, what are the fundamental elements that you want in a productivity tool?
Emergencies abound. But, they don't always mean you have to lose personal productivity. With some contingency productivity planning, you can stay productive even when things break, when technology fails us, and when people snap!
Also, this was recorded a while back and since then, we're glad to note that Francis has since upgraded successfully and happily to Windows 10. 🤓
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/082 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing contingency productivity planning from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Contingency Productivity Planning
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Mean Time Before Failure (MTBF)
048 Creating a Backup Storage System – ProductivityCast
Francis Wade had Ray Sidney-Smith on his podcast to discuss backup systems:
Ep 60 Creating a Storage Decision Tool w/Ray Sidney-Smith p1Ep 61 Creating a Storage Decision Tool p2 w/Ray Sidney-SmithEp 62 Creating a Storage Decision Tool p3 w/Ray Sidney-SmithTry the Storage Decision Tool here
Raw Text Transcript | Contingency Productivity Planning
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:20 I am Augusto Pinaud.
Francis Wade 0:22I'm Francis Wade.
Raymond Sidney-Smith 0:24and Welcome, gentlemen, welcome to our listeners. Welcome to you all listening. And what we're going to do today is we're going to talk about backup plans, that is contingency planning for greater productivity. We all come into contact with situations where stuff just goes south. And we need to be able to be prepared. We need to be flexible and adaptive. We need to be dynamic in the circumstances to be able to recover from those situations. And so today we're going to talk about three umbrella areas. Pretty much when things break when technology goes wrong. And of course, when people say The app. And so those will be what we talked about today in terms of what happens when those three areas of our worlds melt down. And we have to still be productive, we still have to get things done even when the problems arise. So let's start off with the notion of when things break, and ugly. So do you want to start us off with a personal example
Augusto Pinaud 1:27to kind of start with a personal example as he wake up this morning, grab his glasses out of his nightstand and end up with half of the glasses on the hand, the legs, one of the legs is broke. So traveling this week and I have all these PC things and it throws your morning off when you now need to add something that you know is time consuming. It's not as simple as say, Okay, well I need to replace it is I need to go stop on a particular place that only open on a certain time so it throw a big wrench on your planning. And like that many of the things many of these on expected failures and some of them you can plan the contingen...
In this second part of our two-part series this week of ProductivityCast, we look at the ideas behind the book by one of our regular contributors, Francis Wade. Perfect Time-Based Productivity (2nd Ed.) is for the person who has already begun their productivity journey. It focuses mostly on task management and we talk about the ways we can gain greater insight into the way each person manages his/her tasks in order to find the best areas of improvement.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/081 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Perfect Time-Based Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Perfect Time-Based Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Getting Things Done by David Allen
SkedPal
Kaizen
Stickk
Perfect Time-Based Productivity: How to rescue your peace of mind as time demands increase (Second Edition) by Francis Wade (Amazon)
Perfect Time-Based Productivity – A unique way to protect your peace of mind as time demands increase (book website)
Fixed versus growth mindset - Mindset: The New Psychology of Success by Carol Dweck, PhD
Discussion of Mindset at Productivity Book Group
Howard Gardner, multiple intelligences and education – infed.org
Multiple intelligences
The Age-by-Age Guide to Teaching Kids Time Management
Zwift
Make It Stick: The Science of Successful Learning by Peter C. Brown, et al.
Make It Stick - Productivity Book Group
Change management
Evernote
OneNote
Notion.so
Productive Failure in Learning the Concept of Variance
The 12 Important Life Skills I Wish I'd Learned In School
Last Chance U
Micro-goal setting
Raw Text Transcript | Perfect Time-based Productivity, Part Two
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:23Welcome, gentlemen and welcome to our listeners to this second part in our conversation we're having around the book, Perfect Time-Based Productivity, the second edition by our very own Francis Wade, I'm going to pass it over to you, Francis to tell us where we left off kind of a recap of our last episode. And and then where we left off in the conversation, and what we're going to be talking about in this week's episode.
Francis Wade 0:49Well, last time we talked about the fact that today's learner or today's young person, let's put it that way. People who are younger than we are, are left to their own devices. develop their own productivity system which they do they start doing somewhere in the teens and unlike us authors with gray hair they have very few signposts very few very little guidance especially with respect to the the smartphones that they're using.
This week on ProductivityCast, we have a two-part series being released to discuss Francis Wade's second edition of his book, Perfect Time-Based Productivity! In this cast, Francis explains the development of personal productivity systems in early life and how time demands can better help you identify how to spend your time wisely.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/080 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Perfect Time-based Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Perfect Time-based Productivity, Part One
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Getting Things Done by David Allen
SkedPal
Kaizen
Stickk
Perfect Time-Based Productivity: How to rescue your peace of mind as time demands increase (Second Edition) by Francis Wade (Amazon)
Perfect Time-Based Productivity – A unique way to protect your peace of mind as time demands increase (book website)
Fixed versus growth mindset - Mindset: The New Psychology of Success by Carol Dweck, PhD
Discussion of Mindset at Productivity Book Group
Howard Gardner, multiple intelligences and education – infed.org
Multiple intelligences
The Age-by-Age Guide to Teaching Kids Time Management
Zwift
Make It Stick: The Science of Successful Learning by Peter C. Brown, et al.
Make It Stick - Productivity Book Group
Change management
Evernote
OneNote
Notion.so
Productive Failure in Learning the Concept of Variance
The 12 Important Life Skills I Wish I'd Learned In School
Last Chance U
Micro-goal setting
Raw Text Transcript | Perfect Time-based Productivity, Part One
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:27Welcome, gentlemen, and welcome to our listeners. Today, we are going to be talking about Francis's second edition of his book. Basically, we're going to talk a little bit about the ability for us to be able to do something that I think is really interesting related to Francis's book, perfect time based productivity. So Francis, do you want to tell us a little bit about your book, first of all, and then give us a bit of a preamble in terms of what we were discussing today on this cast?
Francis Wade 0:54Sure. So one of the core ideas which I've sort of run into, by mistake. I always thought there was a perfect kind of big set of behaviors out there then, and you just needed to learn them from somebody who's really smart. And that was my original thought. But I discovered that through the through leading courses that people already came into the programs with habits and practices, they're already using tools, they already have something in place.
Stress is natural. But, when that stress overwhelms us that can lead to not just reduced personal productivity. Detecting and managing burnout is a key capability for highly productivity individuals and that’s what we discuss on this week’s episode of ProductivityCast.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/079 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing detecting and managing burnout from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Detecting and Managing Burnout
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Detecting and Managing Burnout
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Good Stress, Bad Stress by Barry Lenson
Mindset by Carol Dweck, PhD
Discussion of Mindset at Productivity Book Group
“A practical guide to detect early signs of burnout.”
“Burnout Prevention and Treatment”
“What Causes Burnout and How to Overcome It”
“Overcoming Burnout: 10 steps to reignite your flame and shine brightly once more”
Ecstatic response (or, “post-traumatic growth”)
ProdPod: Episode 112: Overcoming Burnout: Rest and Rejuvenation for Sustainable Productivity
Getting More Done - Fitnesses
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Francis Wade 0:23I'm Francis Wade.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners for this episode, where we will be discussing burnout. That is we're going to discuss really the functions of what, what are the pieces of burnout? How do we define burnout? And what are some of the signs that help to detect that you are burned out or that you are seeing someone else who is experiencing burnout because I think that's sometimes very helpful. In addition, we're then going to move on to discussing how we actually manage while in burnout mode. That is, while we're feeling this Explain when we're experiencing burnout, how do we deal with being burned out while we're burned out? And then ultimately, how do we overcome burnout? How do we get out of burnout so that we can get back to being the highly productive individuals that we are? Let's start off with defining burnout. What is burnout? Who wants to try and tackle that topic? First, I think the
Francis Wade 1:22most there's an extreme form of burnout. And that's the one people relate to the most, which is when you're physically exhausted physically, mentally, and otherwise exhausted and unable to function. I think it's an extreme position to be in. I think the people who get there usually aren't able or don't have the skill to pick up the early warning signs. So they don't know that that's where they're headed until it's too late. So it strikes me as a function of not knowing the signals, not seeing the early warning indicators, and then arriving in this position on wondering why do I feel this way? What happened?
On this cast, we invited a special guest—our colleague and friend—Jim McCullen, to talk about his email-focused personal productivity system for Microsoft Outlook (and eponymous book), Control Your Day.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/078 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Control Your Day With Jim McCullen from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Control Your Day Email Productivity System
Ray Sidney-Smith
Augusto Pinaud
Jim McCullen
Jim McCullen considers himself a productivity hacker, always looking for ways to reduce the effort it takes to stay organized and get more things done. Jim is an avid GTDer and has built a system called Control Your Day that allows Microsoft Outlook users to apply GTD practices to manage their email, task lists and delegated work all from one virtual search folder in Outlook.
Jim published his book, Control Your Day, on Amazon which has sold copies across the world and recently published a Udemy video training series titled Control Your Day.
Show Notes | Control Your Day Email Productivity System
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Control Your Day (website)
Control Your Day (book)
Corporate Email Mastery (course)
Raw Text Transcript | Control Your Day With Jim McCullen
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25And welcome to our listeners to this episode of productivity cast, where we actually are doing something a little bit different than we normally do. We have a guest today to talk about a system that I've known actually for quite a bit of time now. And and so what I wanted to do was for all of us to have a conversation around learning about a system based in Outlook called control your day. And so to do that, we have the progenitor of that system, Jim McCullen, Jim considers himself a productivity hacker always looking for ways to reduce the effort. It takes takes to stay organized and get more things done. Jim's an avid GTD er, and has built a system called control your day that allows Microsoft Outlook users to apply GTD practices to manage email task lists, delegated work, all from one virtual search folder in Outlook. So Jim published his book, control your day on Amazon. And it's sold copies across the world. And he recently published a course based on that series titled control your day. And so welcome to productivity cast,Jim.
Jim McCullen 1:31Hey, Ray, thanks so much for having me today. I am excited and look forward to be able to share some of this information with your audience.
Augusto Pinaud 1:38Oh, really, really excited to have you here. I think I met Jim at least virtually many, many years ago in a time where I was leaving on a closed outlook environment.
Our podcast co-host, Augusto Pinaud, has been coaching clients on productivity for many years, and devised a tool that he uses with them to help overcome managing the high-level goals in conjunction with lower-level projects and maintenance/administrative activities of daily and work life. In this week’s episode, Augusto goes into detail on what his tool, Impact Journal, is and how to use it in your personal productivity system.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/077 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing the Impact Journal from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Impact Journal
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Special Offer from Augusto
Raw Text Transcript | Impact Journal
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22 I am Augusto Pinaud.
Francis Wade 0:23I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode. We have a treat for you today where we're going to be focusing on the impact journal. And if you don't know what the impact journal is, then you're in the right place. So Augusta Pinaud has created the impact journal, which is a method for being able to a method and kind of a document for being able to help you facilitate focusing on your goals. And so with that, I'm going to actually turn the microphone over to Cousteau so he can kick us off and explain A little bit about what the impact journal is. And then we'll get into the conversation.
Augusto Pinaud 1:04They impact journal is one of the tools that are part of the Connect invisible dots framework, you know, and I created this tool, really in reality to us our response of what I was hearing from my coaching clients and the concept of impact. When I show this product or when I do presentations, I always begin there was a definition of what impact is because that's really what this journal is about. And impact is nothing else than the effect of influence of one person thing or action on another. What I notice on my own system, as well as the system of my client, coaching clients and people even highly productive people that I know it is that is really hard for people to keep focus on the direction of the impact they want to realize. So the impact journal is nothing else than a tool to keep people engage with where do they want to go?
Raymond Sidney-Smith 2:06I'm interested on behalf of the listeners for you to kind of flesh out for us. What was kind of the, you know, as you were working with clients, and trying to devise the impact journal itself, if you could explain a little bit about what it what it does, in terms of the the, the reading part itself kind of explains the backstory, but if you could summarize a little bit of the backstory,
The ProductivityCast team decided to make a special appearance 😂 at Remote Work Productivity Conference 2020 and we recorded a live show...with a live audience. It was a lot of fun discussing remote work productivity and our reflections after our episode, The Age of Remote Work Productivity.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/076 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing remote work productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | ProductivityCast Live from Remote Work Productivity Conference 2020
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
(Coming soon.)
Raw Text Transcript | ProductivityCast Live from Remote Work Productivity Conference 2020
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:27I'm Francis Wade.
Art Gelwicks 0:29 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:31Welcome, gentlemen, and welcome to everybody who is both watching us live but also listening in the podcast. Today we're doing something really interesting and I think it's gonna be fun. We are actually live at remote work productivity conference 2020. And if you missed it, you can head over to remote work productivity .co and check out the video replays. But what we're going to do today is we're going to have a conversation both as the panel here but also with live audience about remote work productivity. And I'd like to move it in three parts, as I've done in actually a panel discussion this morning that we had, but as well in just any discussion, I like to talk about strategies to the technology, and then collaboration, all three sets of practices that really pull together the functions of remote work productivity. And I'm going to start off with some of the my own thoughts here in terms of whether or not I've gotten all the pieces. So I asked this of the panelists this morning, and I'm actually curious what you gentlemen have to think is, as I said, strategies, technology collaboration, Did I get it right? Is it all the pieces and or are they the right buckets? Or, you know, what are the other ones? Now note that the panelists actually agreed with me. So I will start off right now.
Art Gelwicks 1:56You know, that's not how this works.
Unknown Speaker 2:00All right, so what were the buckets again?
Raymond Sidney-Smith 2:05strategies, technology, collaboration.
Art Gelwicks 2:09I would add probably a fourth one. And I don't have a really good name for it. So I'm going to call it psychology. Because it's it's the mentality and the mindset that has to go along with it. So you can lay out all the strategies you want, you can have the tech, but if you're not sensitive to the emotional and dq layer of it, the rest of its going to fall apart, because you're going to have a bigger issue.
This week, the ProductivityCast team discusses the tools and tricks for producing content productively. Content production is not just for marketers; it's a fundamental component of many of our job duties. So, producing content productively can really help us save time and garner a stronger reputation among our peers and employers.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/075 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Producing Content Productively from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Producing Content Productively
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Producing Content Productively
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Evernote
Dropbox
Apple Notes
Trello
Workflowy
OneNote
Notion.so
Google Drive
Ulysses
Scrivener
Google Docs
Hemingway
WordPress.org (software)
WordPress.com (hosting)
Raw Text Transcript | Producing Content Productively
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:24And today, we are here to talk about something that many of us have to deal with on a regular basis. And we don't actually form formalize the process many times which of course, competes with our productive output, and that is our productive output. How do we create content, whether that be for internal purposes, you know, internal memos, if you work at a law firm, you have to do legal memoranda. If you're at a company where you have documentation that needs to be kept, you're constantly having to write including probably email as well where you know, some email requires quite a bit of substantive thought process plus outbound content, whether that's for a blog, a podcast scripting, video scripting, and all kinds of other kinds of outbound. You're writing short guides or ebooks for the company, we have to write a lot of content in our daily work lives, especially in the knowledge worker age. And what we want to do today is talk about some of the the gears that are necessary to make that engine so that you don't have to have your system be so hodgepodge to be cluttered and chaotic in the process of getting your content out the door. And so let's start off with some of the challenges people have with producing content productively.
Art Gelwicks 1:42Well, I think some of the main areas that I see consistently are one getting ideas for content, evaluating those ideas and then putting them into a content production schedule. The actual creation of the content itself whether it's writing the article, recording the podcast, The review and approval, especially if you're dealing within a business environment, that can often be one of the biggest bottlenecks to your production process. And then finally, how is that content distributed to your audience?
We had the pleasure of interviewing the CEO of Radio.co and Podcast.co, James Mulvany, about Entrepreneurial Productivity for his 30 Interviews in 30 Days challenge.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/074 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Entrepreneurial Productivity from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Entrepreneurial Productivity with James Mulvany
Ray Sidney-Smith
Augusto Pinaud
James Mulvany is a UK-based entrepreneur responsible for launching more than five internet companies. Currently, he's working on: Radio.co, Podcast.co & MatchMaker.fm.
Show Notes | Entrepreneurial Productivity with James Mulvany
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Podcast.co
Radio.co
Matchmaker.fm
Raw Text Transcript | Entrepreneurial Productivity with James Mulvany
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Raymond Sidney-Smith 0:22And today we welcome to the show, James Mulvaney. He is the founder of radio.co, as well as podcast CO, and we wanted to kind of treat everybody with this interview because we think this is going to be a fun, interesting conversation regarding entrepreneurial productivity. Welcome to the show, James.
James Mulvaney 0:42Thank you very much for having me, guys. Yeah, it's pleasure to be here.
Raymond Sidney-Smith 0:45Absolutely. So tell us a little bit about your, your entrepreneurial journey here because it's very interesting to hear that you have this company radio co that helps people create radio stations, basically online. And then this podcasting platform what got you into this and what led you to here.
James Mulvaney 1:02So when I was sort of 1617, I was growing up and sort of finishing school I wanted to originally I was looking actually going into radio as on air talent, you know, as a DJ. And I used to always love music and I used to love listening to the radio, you know, when I was growing up, and I recorded myself on cassette tape and playing it back and all that kind of stuff like nerdy nerdy kid stuff, right? And, and, you know, he, when he got when it got to about 18 years old, I, I decided not to go down that route as a career, but instead I was learning how to build websites and a bit about the tech industry. This was back in like 2005 2006. I then went off to university and I grew a business which was rather than being actually involved in the radio industry, I grew a business supplying services, streaming media services to the, to the industry, because it was obviously an industry that I kind of understood because I kind of worked in radio a little bit. I've done some, you know, work experience. So I sort of understood you know, the value proposition there. Although when I began, I didn't really know what I was doing technically. So I kind of just figured it out as I went along. And yeah,
On ProductivityCast, we talked about the Bullet Journal method, the paper-based personal productivity methodology developed by Ryder Carroll, and tailoring the Bullet Journal method in our own personal productivity systems (as well as managing it in digital environments).
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/073 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing tailoring the Bullet Journal method from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Tailoring the Bullet Journal Method
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Tailoring the Bullet Journal Method
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
We discussed the Bullet Journal Method in ProductivityCast episode 037, “What Is the Bullet Journal? How Does It Work?”
Some resources to get up to speed:
Bullet Journal tutorial
https://www.youtube.com/watch?v=o4kueYhGEc8
The Bullet Journal Method book summary
Bullet Journal Guide
The Bullet Journal Method by Ryder Carroll
Essentialism by Greg McKeown
Goodnotes 3 (iOS)
Evernote
https://www.youtube.com/watch?v=EBBLPyBndMY Arc Customizable Notebook — A Staples® exclusive
Arc Notebook Systems by Staples
Everlast Rocketbook notebooks
Moleskine mini-notebooks
Journey (app)
DayOne (iOS/macOS)
Trapper Keeper
https://www.youtube.com/watch?v=ym6OYelD5fA
Raw Text Transcript | Tailoring the Bullet Journal Method
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:24Welcome, gentlemen, and welcome to our listeners to this episode where we are going to be talking about the idea of how we would tailor the bullet journal method to our own productivity systems. I've been giving this quite a lot of thought recently. And so I thought we would have an episode where we would all talk about the Bujo method and how we would actually use this in our system, even if we don't just kind of how we would so that you as listeners may incorporate some of the skills, some of the techniques that we have developed over time. How we would develop them using the bullet journal method. And so what we'll do is we'll do just a quick recap of boo Joe, to kind of aware of what it's all about. And then we will we will talk about ways in which we can supplement our systems in both analog and digital and we'll go from there. So let's let's start with what is the bullet journal method? art? Would you like to kick us off and tackle the the kind of top level explanation of what Bujo is?
Art Gelwicks 1:29Sure at the highest level. Bujo is really the brainchild of gentleman by the name of writer Carol. The bullet journal method is originally started as an analogue approach to keeping track of notes, tasks, activities, and basically keeping everything in one spot.
Over the past decade, Nozbe has become known as one of the best task managers on the market inspired by the Getting Things Done (GTD) methodology. (We've done a GTD podcast series, and we've recently interviewed David Allen, creator of GTD.) They have now come out with a completely independent product called Nozbe Teams, and as you can imagine it’s focused on small organization productivity inspired by all the lessons learned from their work with Nozbe Personal.
We sat down with Nozbe CEO Michael Sliwinski to talk about getting things done in Nozbe Teams--how it’s different from Nozbe Personal, what they learned from users, and what’s on the horizon for Nozbe Teams (now out in beta).
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/072 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski
Ray Sidney-Smith
Augusto Pinaud
Michael Sliwinski
Michael Sliwinski is the founder of Nozbe – a tool that helps busy professionals manage time, tasks and projects – available as a web app as well as native apps for Mac, Windows, Linux, Android, iPad and iPhone. He's been running Nozbe as a remote-first company for more than 11 years running Nozbe. Now, he's launching Nozbe Teams to help busy managers of small teams get things done together.
Show Notes | Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
iPadOnly by Augusto Pinaud and Michael Sliwinski
Productive Magazine
Work From Home: Augusto Pinaud (Facebook Live video)
Nozbe Personal
Nozbe Teams
Raw Text Transcript | Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Raymond Sidney-Smith 0:25And welcome to our listeners to this episode, we've got a little bit of a surprise for you all. We don't do this very often. But on occasion here on ProductivityCast we invite a guest to talk about a topic or a thing that we think is really useful. And we're actually really delighted to have Michael Sliwinski here from Nozbe. And and so welcome Michael to the show.
Michael Sliwinski 0:47Hi, thanks for having me.
Raymond Sidney-Smith 0:49Yeah, absolutely. Okay, so do you want to tell us a little bit about you, you have a long standing relationship with Michael, and you want to tell us a little bit about Michael and then Michael can fill in the gaps.
Augusto Pinaud 0:59That sounds like Good plan. Yeah, I have the good fortune to call Michael a friend. I met Michael many years ago on a publication called Productive Magazine. And he's been talking about being No Office and Office Free seems at least the last 20 years, maybe more.
What do you do when you can’t create more time, but have more to do? That’s the topic we try to tackle on ProductivityCast. From enlisting virtual assistants to hiring productivity consultants to professional organizers to handyman services and everything in between, we discuss personal outsourcing to get more done.
Note: Art Gelwicks was with us for this episode, but unfortunately a technical problem means that his audio is left out of this episode.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/071 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing personal outsourcing from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Personal Outsourcing: How to Increase Productivity When You Can't Make More Time
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Personal Outsourcing: How to Increase Productivity When You Can't Make More Time
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
FreshlyHellofreshBlue ApronInstacartRed ButlerFancyHandsLongerDaysIFTTTZapierPlatedBabelcubeFiverr Upwork (formerly eLance)100 Personal Outsourcing Ideas
Raw Text Transcript | Personal Outsourcing: How to Increase Productivity When You Can't Make More Time
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Raymond Sidney-Smith 0:25And we are going to be talking this week about personal outsourcing. And this is the idea of how do we actually create more of ourselves? How do we get more done in the same amount of time, as we've talked about many times on the on the podcast before, really doing more in less time is not really the ultimate definition of productivity. For many of us here on the cast. We really do believe in being able to get the right things done with the right effort, the right resources, and so on and so forth. And so it's about having the right direction yet there is a reality that we all need to figure out how to get more done in the time that we're given the same 24 hours per day. And so how do we do that? And one of those ways, is through personal outsourcing. And so what I wanted us to do today is to first define personal outsourcing what it really means to outsource ourselves. And then the other parts are figuring out what types of services are available to us what kinds of things can we outsource to professional professionals and to professional services. And then finally, a little bit of discussion about technology and technology's role, replacing ourselves in getting some things done that we may not need to do ourselves physically, mentally, in the course of our days. So let's start off with defining what personal outsourcing is. I'm going to start with some of the characteristics of determining whether to use personal outsourcing one of the first ones that I think is one of the most important and also the one that people Have to become the most awa...
Today on ProductivityCast, we are interviewing David Allen, who is most often quoted for saying,
Your mind is for having ideas, not holding them.David Allen, author of Getting Things Done
David Allen is the author of best-selling book, Getting Things Done: The Art of Stress-Free Productivity (the revised edition was published in 2015, among other works), and the eponymous GTD methodology, as well as the founder of David Allen Company.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/070 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to David Allen's answers during the interview, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | On Getting Things Done With David Allen
Ray Sidney-Smith
Augusto Pinaud
Show Notes | On Getting Things Done With David Allen
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
GTD Summit
Remote Work Productivity Conference
GTD Virtual Study Group
GTD Meetups -- DC, NYC
GTD Café
Two-Minute Tips for Turbulent Times
Raw Text Transcript | David Allen Interview
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Raymond Sidney-Smith 0:17Welcome back everybody to ProductivityCast the weekly show about all things personal productivity, I am Ray Sidney-Smith. I am Augusto Pinaud. And welcome to our listeners to this episode today on ProductivityCast. We are interviewing someone most often quoted for saying your mind is for having ideas not holding them. We have the honor and privilege of speaking with David Allen, author of getting things done the art of stress free productivity, and the revised edition was published in 2015, among other works and his eponymous GTD methodology. Welcome, David.
David Allen 0:45Hi, Ray Augusto. Thank you. Thanks for the invitation.
Raymond Sidney-Smith 0:48No problem. We're what we wanted to talk about today was a chronological movement through GTD and your world. What we're gonna do is we're gonna first talk a little bit about the past. That is you getting things done the art of story Stress Free productivity around 1998. It was published in 2001. And I'm just really curious about this. What was your experience? What was it like for you to, in essence codified something that was, and it's supposed to be axiomatic. These are supposed to be enduring principles, but they're also unique in the way that every person kind of invests in them in their own life and work. How did you decide on how to position that for yourself in the book?
David Allen 1:23Well, actually, it all came right out of out of 25 years. You know, I started doing versions of this work in 1981 82. Before you guys are born, probably. And so it was really more out of thousands of hours I spent both in the training and executive coaching field and world with this methodology, you know, the first decade or so really, really identifying it and refining it, and then you're spending an awful lot of time delivering and dev...
We originally recorded this episode in July 2019 and the discussion we had couldn’t be more salient today--remote work. Remote work, working from home, digital nomadic lifestyles and more were trending upward before the COVID-19 pandemic, and now we are grappling with the realities of the shifting world of work out of necessity. In this blissfully-unapparent-of-the-future dialog, the ProductivityCast team discusses the positives and negatives of being in the age of remote work productivity, then how to be most productive while working remotely.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/069 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Age of Remote Work Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The Age of Remote Work Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
What Is Remote Work?
10 remote work statistics you should know about
Dice's 2019 Tech Salary Report
Remote Work Employee Policy Template
Example of flexwork policy
The Five-Hour Workday: Live Differently, Unlock Productivity, and Find Happiness by Stephan Aarstol
Hoteling (or, office hoteling)
Remote: Office Not Required by Jason Fried and David Heinemeier Hansson
Focusmate (virtual coworking)
049 Virtual Coworking for Being More Productive with Taylor Jacobson, Focusmate
Raw Text Transcript | The Age of Remote Work Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26And we are back with an episode on a topic that is quite a bit in the news lately and I thought that it would be really interesting for us all to have a discussion on the topic of remote work and really how to be productive in and when you were remote working. And so, today we're going to talk about what remote work is kind of defining it and and understanding some of the the trends that are around remote work. What are the benefits and disadvantages are the advantages and disadvantages of remote working? And finally, I want us to talk about how to be most productive while working remotely. Because remote working does provide its own set of opportunities and challenges to being productive as an individual in the greater workforce. And so I thought it would be really good for us to be able to kick the idea around and have a discussion around that. So let's start off with what is remote work? How do you define remote work?
Art Gelwicks 1:26Well, I can start you with my definition. And that's it requires a benchmark and the benchmark is remote work requires you to have a designated location that you would normally work from and then not working in that location being able to be as effective in s...
We get your listener messages and we love them! So, keep them coming! We try to respond to most of them via email response when we get them. For those that require more than an email, we have started to respond to them here in episodes together. And, this is the premiere edition of our Ask ProductivityCast episode series. Whenever we get a few questions that require some heavy lifting, we’ll put out an Ask ProductivityCast episode. So, keep those questions coming!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/068
for clickable links and the full show notes and transcript of this cast.)
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If you'd like, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Ask ProductivityCast, 1st Edition
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Ask ProductivityCast, 1st Edition
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Personal Kanban | ProductivityCast
Trello
ToDoist
What Is the Bullet Journal? | ProductivityCast
10 Big Ideas on Productivity from Getting Results the Agile Way
Patrick Rhone’s Dash/Plus System
GTD Connect
Episode #44: GTD for Creative People
Musician Evan Taubenfeld and entertainment lawyer Danny Passman join David Allen and Coach Kelly Forrister in an inspiring conversation about GTD for creative people. Lots of wonderful nuggets in this episode about finding the creative spark within the structure of a GTD system.
Getting Things Done (Series) | ProductivityCast (check out Episode 041, Organize)
Raw Text Transcript | Ask ProductivityCast, 1st Edition
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Raymond Sidney-Smith 0:25Welcome, gentlemen. And welcome to our listeners to another really exciting episode. I think today we're actually going to be answering listener questions. And so we have had a few questions that come in. Typically, I actually get emailed based questions from our listeners, and I respond back. And so if you ever do send an email, I'm usually behind the helm answering those questions, and they're just usually simple ones that I can usually respond to pretty quickly and easily. But once in a while, we get some questions and we thought, well, let's actually put these together and answer them here on The podcast would help the the entire community listening. So today we've chosen three different questions that we've received over time. And we're going to answer those questions for the specific individuals, but also for you as a broader community. So let's start off with our first listener question. Our first listener question comes from Dave. So let's get into it. And so our first listener question, as I said, is from Dave, Dave says that he's a longtime GTD practitioner, he has pulled in elements of personal Kanban JD Myers getting results, the agile way. And recently, he's been using the bullet journal by Ryder Carol. And so he feels like the layers are weighing him down.
As we are living through a challenging period, and while some work may be limited, it’s still good to know proper skills like project planning in uncertain circumstances. In this week’s episode, the ProductivityCast team discusses the challenges we face when project planning in uncertain circumstances and ways to push through, along with tools to help.
(Please visit https://productivitycast.net/067 for clickable links, downloadable audio-only version of this episode, show notes and text transcript of this cast..)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Project Planning...
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Project Planning in Uncertain Circumstances
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Raw Text Transcript | DRAFT
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Ray Sidney-Smith 0:26Welcome, gentlemen, and welcome to our listeners to this episode of Productivity Cast. We are going to be talking today about project planning. And this is a topic near and dear to my heart. But it's a topic that actually Augusto brought up in the context of where we currently are in these uncertain times. And so I'm going to turn this over to you, Augusto, to kind of tell our listeners what we're going to talk about today.
Augusto Pinaud 0:49You know, with all these changes on the everyday reality that we have we one of the things that come really tied up with the principles in the Getting Things Done book is the Weekly Review and really tied up with the Weekly Review comes project planning, one of the things that are interesting with those two things is you get into a certain routine on what you're required to make that project planning happen to really get yourself into that deep thinking mode, same as wisdom, weekly review. And with all this disruption, people don't be able to go to the office or connect to the big, you know, screen on the on the conference room to do this deep thinking, all these things has been disrupted. So what I was thinking was, let's bring this concept back and let's remind people or help people into re envision how to change that in this condition to improve what you were having before or at least in the worst case scenario to be able to give you tools that will allows you to get back to that place where you were doing before. Project Planning, though, we said numbers were saying and the length we think this is going to be, there is no margin to say, well, that's fine. If it's a week, we can say, let's not do project planning. But as this is going to be a lot more longer than a week, we need to have all that we need that to happen. We need all that to to be a reality. So I hope that what we can do is to get all this done and get really all is working
We are in uncertain times, indeed. So, here are some strategies to consider when approaching working from home in the age of the novel coronavirus and COVID-19. We wish you all safety and health throughout this difficult period.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/066 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Working From Home...
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Working From Home in the Age of the Novel Coronavirus and COVID-19
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
https://twitter.com/TodayInSports3/status/1241683087664263168
https://twitter.com/30SECVlDEOS/status/1241835148557115394
Time Blocking Summit 2020Zoom.usMicrosoft TeamsGoogle Meet (in G Suite)Brain.fmTrelloVPN (Ray uses PrivateTunnel)Chrome Remote Desktop
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:28 Welcome, gentlemen. Welcome to our listeners to this episode of productivity cast. And we are in uncertain times, to say the least, we are in the midst of a global pandemic. And what we can do as a group as a team here is to help people in the best way we know possible, which is to help you all be more productive in this environment. We are all working either as an essential, professional and out there working. And so things are maybe a little bit more stressful, but for the rest of us who are working now remotely and working from home, the situation may be different or at least exaggerated in the sense that are focused in the sense that now we are working from home maybe all the time as opposed to maybe choosing to work from home on occasion. And what I wanted to do is for us to have a discussion about the the four kind of fundamental areas of working from anywhere, but primarily here today working from home, which is really mindset skills, strategies and tools, the technology that we all use to be more productive in this environment. So let's start off with a conversation about mindset. And we can we can get into the particulars of the rest as we make our way along. I wanted to start off with just a discussion about as you approach working from home, you may have been working from home for several weeks now. You may just have been forced to Start working from home, no matter where you are in the process, you need to consider environment as a as a fundamental component of how you will make yourself more productive. And so if your environment is not set up currently for you to be able to work well, then you will struggle so much more than if your environment was set up for working in as similar or maybe even better than your circumstance when you were in a an offi...
Episode 065 | Ergonomics and Your Productivity With James Olander, The Roost Laptop Stand
For James, he found the right thing to work on by being very close to a problem that affected him personally and discovering an unsolved problem in that space. He had been working at a laptop for years, hunched over, until it put him out of commission. RSI (repetitive stress injury), carpal tunnel, constant neck and back pain.
James started his career in aerospace engineering, worked on satellite and rockets, mainly on lightweight structures. When he came across the ergonomic crisis with his laptop, he found that no one made a compelling solution, something as portable as his laptop, that could help solve the bad posture laptops put us in. He then decided to put his engineering background into practice and worked to develop a laptop stand that was indeed very portable. He put it on Kickstarter and they rest they say is history.
The Roost Stand is the resulting ergonomics-focused laptop stand. Today, we talk to James about his experience, his laptop stand and the future of ergonomics and your productivity.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/065 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Ergonomics and Your Productivity
Ray Sidney-Smith
Augusto Pinaud
The Roost Laptop Stand
James Olander, The Roost Laptop Stand
Raw Text Transcript | Ergonomics and Your Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivitycast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place, productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:22I'm Augusto Pinaud.
Raymond Sidney-Smith 0:24And welcome to our listeners to this episode of productivitycast where we're going to be doing another interview, and this time, we have the founder of the roost. stand with us James Olander. Welcome to the show, James. Hello, thanks. Good to be here. Yeah, so a little bit about James he found the right thing to work on by being very close to a problem that affected him personally and discovering an unsolved problem in that particular space. He had been working at a laptop for years, hunched over until it put him out of commission. That is he got repetitive stress injury RSI, carpal tunnel, constant neck and back pain. James career started actually in aerospace engineering, he worked on satellites and rockets, mainly on lightweight structures. When he came across the ergonomic crisis with his laptop,
Indecision can be one of the powerful productivity inhibitors. It can be a powerful force against projects and actions that can help move your professional and/or personal life forward. We wanted this episode to help you make great decisions and provide you with strategies and techniques to combat indecision.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/064 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Indecision's Last Stand
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Indecision's Last Stand: How to Make Great Decisions
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Thinking, Fast and Slow by Daniel Kahneman, PhD
Systems 1 and 2 thinking processes and cognitive reflection testing in medical students
Six Thinking Hats by Edward de Bono, MD, PhD
We discussed Six Thinking Hats methodology more in Episode 053, Optimism Versus Pessimism.
Robust decisions
Uncertainty decision model
Pugh decision matrix
Sample Pugh decision matrix template (Google Sheets workbook)
(Note: Once you open the link above in your Web browser, use File > Download, or File > Make a Copy... to use this Google Sheets workbook as a template for your own decision-making.)
SWOT Analysis
Ego depletion (as explained in Willpower: Rediscovering the Greatest Human Strength by Roy F. Baumeister, PhD, and John Tierney)
Raw Text Transcript | Indecision's Last Stand
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Raymond Sidney-Smith 0:00 Hey there, productivity cast listeners. Before we jump into this week's episode, I wanted to make a small apology and a big announcement. First, you'll notice the delay in getting this week's episode out. Sorry about that. The reason why you'll notice as soon as the episode starts, the audio quality for my track is a bit wonky. I was on a cloud environment because of work travel, and had to record that way hoping the audio was usable. After a lot of internal debate. The audio is not ideal, but it's palatable. We always strive to give you as clean audio when we can as record across thousands of miles between us and time zones. So hopefully the content and audio over listening through this episode will be back to a quiet recording environment with next week's episode. Next, the big news. As some of you may know from being in my GTD meetups in Washington, DC in New York City, I'm hosting a live remote conference productivity summit on October 4, and fifth 2019. To learn more and register visit productivity summit.org. This is an idea I had about five years ago to bring together all the personal productivity experts and community I've met along my own personal productivity journey over these many years. Today, we have the technology to do that without having to travel but to our nearest desktop laptop, or mobile device, which you've already done if you're listening to me right now. So a few details about productivity summit, it will have four tracks track one is productivity, how to be more productive, using principles, strategies and techniques, track to his technology, what and how to use specific technologies to get things done. Track three is all about organization how to get your home or office more organized, and dealing with clutter and disorganization.
A recent article in The New Yorker, "Was Email a Mistake?," triggered a conversation around the veracity of email in the Digital Age. The author, computer science professor Cal Newport, discussed this on a recent interview on NPR. This is our response to the question, was email a mistake?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/063 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Was Email a Mistake? A Response
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Was Email a Mistake? A Response
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Was Email a Mistake?
Write Email With Maximum Efficiency Using This Military System
Scrum
Microsoft Outlook
Spike
Feedly
Stoop Inbox
“Bursty” Communication Can Help Remote Teams Thrive
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:23 I am Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26 And today we are going to be discussing email. And this is a topic that is perennial, but more importantly, Cal Newport, Professor Newport. he's a he's a professor of mathematics Computer Science at Georgetown University. And he recently wrote an article in which he discusses his topic was email a mistake. And he brings up several different angles at which he attacks email. And I wanted for us to have a discussion around really what he's talking about, and whether or not that's real, was email truly a mistake. And to start us off, I want us to kind of just take a litmus test just go around. And what was your initial impressions about the article? And where do you stand on your usage of email? are you stopping use of your email? Are you mediating email with other modalities in order to be productive? How are you using email today? Do you believe email was a mistake?
Augusto Pinaud 1:34 I don't think email is a mistake, we may argue that the way we are using email and how it went out of control is a mistake. But it's not the email that will be equivalent to say, well, the fax was a mistake. It wasn't it was just a matter of what happened with email. I think email came in a moment where we were trying, we were in the verge of going global. And it broke, it brought a vehicle that allows to communicate with anybody, regardless where they are on a semi effective way. And dad in combination with other technologies that came at a time as a Blackberry, and people begin saying, Oh, I can really be more quote unquote, effective if I adopt these tools. The problem was, there was not really a solid execution plan, and we just got on the horse and let it run and hopefully turn into a monster, to be honest with you.
Art Gelwicks 2:32 Email is a natural evolution of this back and forth method ...
Most don't think about it, but aside from finding the best productivity planner for ourselves, the very paper planner (a/k/a agenda, diary, journal, scheduler, notebook) didn't even exist until roughly 90 years. What did humankind do for the prior millennia upon millennia?! It wasn't until Gustav Grossmann came around with his own 200-page manifesto and leatherbound planning notebook in the 1930s, that the modern organizer was born.
Today, we who pay attention to our productive lives take it for granted at the plethora of options for planners on the market, as well as learning how to use them effectively. In this week's episode, the ProductivityCast team discusses the factors that make the best productivity planner the right one for you.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/062 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Best Productivity Planner
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | The Best Productivity Planner
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
History of Day Planner
Levenger Circa system
FranklinPlanner
Staples Arc system
Day Runner
Apple Reminders
Remember the Milk
OmniFocus
The Bullet Journal Method: Track the Past, Order the Present, Design the Future by Ryder Carroll
Casts referencing BuJo:
035 What Is the Bullet Journal? How Does It Work? – ProductivityCast051 Managing Digital Notebooks047 Reflections on Getting Things Done (GTD): What I Wish I Knew When I Started GTD, Part Two – ProductivityCast024 Can Productivity Be Fun? – ProductivityCast022 Productivity Pet Peeves – ProductivityCast016 The Power of Reflection – ProductivityCast013 Getting Unstuck! – ProductivityCast
Time Design (Time/System)
FranklinPlanner
Panda Planner
Freedom Journal
Productivity Journal
Five-Minute Journal
Volt Planner
NeuroPlanner
The High Performance Planner (Brendon Burchard)
Commit 30 Planner
Revo Journal (caveat: site was not loading, or loading very slowly, when we were trying to visit it: http://revojournal.com/)
Travelers notebook
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Francis Wade 0:20I'm Francis Wade.
Augusto Pinaud 0:23 I am Augusto Pinaud.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25 Welcome, gentlemen to this episode of productivitycast. And today we are going to be talking about something that a lot of people use every day. But they probably don't give very much attention to it. And so the people who are listening to this podcast you listening to this podcast, are you probably more aware of the concept than not. But I thought what we would do today is we would talk about the productivity planner, the what we would call a personal organizer, or a day planner,
If you haven’t heard about Kanban before (which many of our productivity enthusiasts had not, so you’re not alone!) started as a lean manufacturing process by Taiichi Ohno. It has since branched off into a process management and improvement method used by many in the productivity community (especially in the Lean, Six Sigma and Agile communities). In practical terms, with Personal Kanban, you create a visual process management system (Kanban means “billboard” in Japanese) for what you’re going to do, what you're currently working on, and how much you want to do (or what’s been done). There are many tools out there that help manage these kinds of boards and different styles for facilitating the boards. That's what we discuss in this latest episode of ProductivityCast!
N.B. Ray mentioned mistakenly kanban was developed in the 1960s/70s but it was actually developed in the 1940s/50s.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/061 for clickable links, the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Personal Kanban
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Personal Kanban
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Personal Kanban: Mapping Work | Navigating Life by Tonianne DeMaria Barry and Jim Benson
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Essentialism: The Disciplined Pursuit of Less by Greg McKeown
The Bullet Journal Method: Track the Past, Order the Present, Design the Future by Ryder Carroll
Rules of Personal Kanban
Visualize your workLimit your work-in-progress
Post-It Notes
Trello
MeisterTask
Wekan
Microsoft Planner
Notion
Being Productive podcast hosted by Art Gelwicks
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Francis Wade 0:23I'm Francis Wade.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Art Gelwicks 0:25 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26 And we are back this week with an episode on a topic that I really enjoy talking about. Because it's such an interesting flavor of a productivity system. What we're going to do today is we're going to talk about personal kanban, which is both a methodology and a book very similar to getting things done by David Allen. And so Personal Kanban mapping work navigating life as a book by Tony and Mario Berry and Jim Benson. And the history of it is actually found in combine the TGO, no lean manufacturing process that was developed back in I believe, the 60s or 70s, I could be wrong about that. But the idea here is that it has since branched off into a process management and proven methodology. The ideas behind Kanban have since branched off into process management and improvement methods used by many in the productivity community, especially in the Lean Six Sigma and agile communities.
Are you always hearing excuses from others about why they didn't get something done? Or, are you coming to terms with making excuses yourself for commitments you are making and breaking? In this cast, we discuss the particulars of excuses (and making justifications, and perhaps appropriates "reasons") for not getting a task or project completed.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/060 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Excuses, Excuses, Excuses
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Excuses, Excuses, Excuses
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The Difference Between a Reason and an Excuse (Because the world does not need another thumb sucker)
QBQ! The Question Behind the Question: Practicing Personal Accountability at Work and in Life by John G. Miller
How to Get Control of Your Time and Your Life by Alan Lakein
“Responsibility” - Werner Erhard
Dunning-Kruger Effect
First, Break All the Rules: What the World's Greatest Managers Do Differently by Gallup and Marcus Buckingham
Raw Text Transcript | Excuses, Excuses, Excuses
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:25I'm Francis Wade.
Raymond Sidney-Smith 0:26 And we are back this week to talk about a topic that we have been really excited about, or I've been really excited about talking about, which is the idea of excuses. So many times, we ourselves experienced the idea of making excuses for getting things done. And we hear excuses from others about what they should have, would have could have done and didn't. And so I know that Augusto Francis and myself, we hear this quite often in our world of dealing with people in their productive lives. And so we've heard a lot of excuses. That's, that's all we're going to say there. And so what we wanted to do in this episode was to talk about the idea of what is the difference between excuses and reasons for not getting what you said, you're going to get done, done. And then talking about some of the excuses we we do internally, that is the excuses that we give ourselves when we are not getting things done, and how to overcome those, hopefully, a couple of tips on how to do that. And then how to deal with excuses from others, whether they be at home or in the workplace, how do we respond to excuses so that we can all be more productive along any project path, whether or goal that we might have. So let's get started with the idea that there is a difference between reason and an excuse. I'm going to start off with an interesting gentleman, he wrote a medium article called the difference between a reason and an excuse because the world does not need another thumb sucker by Gary Ryan Blaine. And I'm not going to fully read all of these.
We all intuit the importance of our spaces in being and staying productive throughout the workday. Yet, companies and management have different goals and objectives when it comes to how they structure those spaces. In today's cast, we discuss the topic of open office spaces, and whether or not they are a productivity enabler or disabler.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/059 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Open Office Spaces
Ray Sidney-Smith
Art Gelwicks
Francis Wade
Show Notes | Open Office Spaces
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Basecamp
“The Open Plan Office Is a Terrible Horrible No Good Very Bad Idea”
“Library Rules - How to Make an Open Office Plan Work”
Slack
Hipchat
Trello
Asana
Evernote
Varidesk
“The Essential Workplace”
“The future office is here”
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome one and all to productivitycast, the weekly show about all things personal productivity, I'm Ray Sidney-Smith.
Francis Wade 0:23 I'm Francis Wade.
Art Gelwicks 0:24 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26 And welcome everybody to this episode of productivity casts where we will be discussing the topic that is quite complicated in terms of management and physical layout, and so on so forth. It's the idea of open office spaces, and whether or not their productivity enablers or disable errors. And this topic came up because I came across several articles from the gentleman who started the company base camp, formerly 37 signals. And on their medium blog, they have been writing about the idea of Open Office plans, Open Office, open plan offices, and whether or not they're good or bad for staff generally. But more importantly for us here today is about productivity, how productive our employees in an open office plan environment. And there are pros and cons to both sides. And I wanted us to have a discussion about that topic today. So let's, let's kind of start off with each of our perspectives on the Open Office, space design concept, and what our various experiences have been in them.
Art Gelwicks 1:37 I have been painfully clear over the years, I am not an advocate fan or otherwise, endorser of the Open Office movement, I don't think it's a good design. I don't think it's practical. And I think the rationale used to justify it does not hold the proverbial water. That said, there are reasons why you could have colored elaborative workspaces, which is a different thing entirely. But the idea of taking your entire staff and putting it putting them basically in a giant warehouse style room, no walls, no isolation, no opportunity to to focus, no privacy, just to be completely flies in the face of how people think how people operate, and how people basically spend one third of their lives because they're spending them at work. If I
Francis Wade 2:28
You’ve likely experienced good and bad meetings in your work and personal lives. Meetings that seem to never end, or as aimless or dull that they possibly lull you to sleep or madness from boredom. On this week’s episode of ProductivityCast, we cover the anatomy of a successful meeting so that if you’re able to, you can lead your organizational gatherings, volunteer group huddles, church committee confabs, and/or family meetings in a positive, productive direction.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/058 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Anatomy of a Successful Meeting
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Anatomy of a Successful Meeting
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Doodle
LettuceMeet
Advisory Board Anatomy of a Great Meeting
3M Meeting Anatomy Guide
Outlook group scheduling
Google Calendar group scheduling
N.B. G Suite Calendar allows you to see coworkers’ availability for scheduling (if your G Suite Administrator allows it), as well.
GTD DC Meetup
GTD NYC Meetup
Everlast Rocketbook notebooks
Raw Text Transcript | Anatomy of a Successful Meeting
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:25I'm Francis Wade.
Raymond Sidney-Smith 0:26 And today we are going to be talking about the anatomy of a successful meeting. everybody listening likely has an understanding has an emotional response to the worst meeting that they probably attended last week. And we wanted to talk today about how to make meetings more successful, how do you how do you really manufacture successful meetings, even when perhaps you're not the person who is managing or organizing the event. So what I wanted to do for us today is first to walk through what really is, and are the parts of a successful meeting, both in preparation, participation and post Ops, I wanted us as a group to discuss how we manage participation during meetings before, during and after, and ultimately have a discussion about some of the the skills that we have to have in terms of communicating during the meeting, presenting and facilitating meetings, as well as closing out meetings, which can sometimes be difficult. So let's start off with what makes a successful meeting in terms of the individual parts that make up a meeting.
Francis Wade 1:44 I think it has to do with the mindset of the people who are coming into the meeting itself. A meeting is always a collaborative event between people. And the ones that take place in companies occur because the participants or someone is the someone instigates the need for the meeting. But it's not just the fact that they're instigating it, that's a potential problem is that they're doing so inside of a context inside of a culture.
What we did this week is unusual for us, but we hope this works out to be a good format for an ongoing series on the podcast. Each of us proposed an independent topic, a productivity potpourri if you will, and we asked it of the other ProductivityCast teammates. We all went round robin and answered and discussed these topics. And hopefully we get into a place where we realize, some of these topics could be its own episode with your feedback...so let us know in the comments.
In this cast, we discuss these questions/topics from the ProductivityCast team:
Art: If you had one piece of advice to give someone to get started on being more productive what would it be and why?Augusto: Importance to creating small changes to produce big impacts.Francis: How do you get better (i.e. more productive) over a career that spans decades?Ray: There are a plethora of tools out there today. How do you connect your various personal productivity tools to have an integrated management system?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/057 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity Potpourri, Premiere Edition
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Productivity Potpourri, Premiere Edition
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The Goal: A Process of Ongoing Improvement by Eliyahu M. Goldratt and Jeff Cox
Raw Text Transcript | Productivity Potpourri, Premiere Edition
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:24 Welcome everyone who's listening to productivitycast to this week's episode, what we're going to do this week is a little unusual, unique, it'll be something that we may try to do in the future. If this works out to be a good format, what we're going to do is we're going to take four independent topics that each of us has come up with, and we are going to ask it of the other productivity cast team members. So we're all going to go round robin and kind of answer and discuss these many topics that I think will be quite interesting. And and hopefully we get into a place where we realize, wow, this could be its own episode by itself. So let's see what happens we'll take a little bit of time for each of us to ask the question and then go from there. So let's let's start off at the top alphabetically. Art,
Art Gelwicks 1:15 one of the things that we always have to try to do is get people over that initial hump of starting to be productive. So the question I have for the three of you is, if you had to give one piece of advice to someone who was looking to get started on being productive, what would it be and why,
Augusto Pinaud 1:32
Social Media is ubiquitous today. Almost every mobile or Web-based app we use has social technologies built in—like buttons and emojis, commenting, rating and review systems, and the ability to connect, share and collaborate with others. While these features have made social media technology companies billions of dollars, they have also created some deleterious effects on humanity at large. How should we consider social media in the context of our personal productivity? And, what can we do so that we are using social media productively? That’s the discussion topic on this week’s ProductivityCast.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/056 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Using Social Media Productively
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Using Social Media Productively
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Yammer
Word Replacer II (Chrome extension)
Hootsuite
Buffer
Instant app
Gyroscope
Android’s Digital Wellbeing
Screen Time on iOS
Freedom
Cold Turkey
RescueTime
You’re all welcome to join the ProductivityCast channel inside the Personal Productivity Club community!
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:20 I am Augusto Pinaud.
Francis Wade 0:24I'm Francis Wade.
Raymond Sidney-Smith 0:26 Welcome, gentlemen to productivitycast. Welcome to our listeners. For today's episode, I'm just going to get right into it. Today's episode is actually a jam packed episode where we're going to talk about social media and how to use it productively. And the conversation is going to be divided into three parts, we're going to talk about whether or not social media is doing harm to personal productivity writ large. And then we're going to move the conversation into some of the pros and cons of social media as it relates to PR productivity. And then finally, we're going to have a conversation about what can we all do with our use of social media in our productive lives. And so I'd like us to just really kick it right off with agree or disagree. Social media is doing more harm than good. for personal productivity.
Augusto Pinaud 1:22 I think I agree on that statement, you know, it is one of the problem with social media is that we take for us truth, a 40 and 140 characters statement, okay, doesn't matter, the length is statement. But the fact is, you find two or three people and say, Oh, if so and so said that that needs to be truth. And we stop the research and process that in personal productivity is important. personal productivity is not a cookie cutter, you know, he's not every site, every size fits everybody, I'm not every solution. It's good for everybody. But when you just take it for granted,
We are picking up from where we left off on the last cast in our discussion of two books, The Power of When by Michael Breus, PhD, and When: The Scientific Secrets of Perfect Timing by Dan Pink. On this cast, we discuss the power of having an ideal daily schedule and we reflect on our own daily schedules and how we use our understanding of our chronotypes for optimal productivity.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/055 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Chronotypes and Ideal Daily Schedules
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Chronotypes and Ideal Daily Schedules
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The Power of When by Michael Breus, PhD
When: The Scientific Secrets of Perfect Timing by Dan Pink
4:00 A.M. A Productivity Argument. by Augusto Pinaud
“Dolphin
“Dolphins may or may not have a regular sleep routine. As light sleepers, they frequently wake throughout the night and often do not sleep enough. Dolphins struggle to fall asleep, ruminating over the day’s failures.
“Dolphins’ extreme intelligence and tendency toward perfectionism probably explain why they spend so much time chewing over the day. They do their best work from mid-morning through early afternoon."
~ Being a Morning Person Isn’t the Key to Productivity. This Is
Being Productive (Art Gelwick’s podcast)
Episode 30: Active Data Tracking
Episode 31: Passive Data Tracking
Heat map (Productive Flourishing)
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 And I am Augusto Pinaud.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:26 Thank you so much for being here with me. Gentlemen, we are going to be continuing our discussion from last episode, where we were talking about two distinct books, when the scientific secrets of perfect timing by Dan pink, and the power of win by Dr. Michael Bruce. So if you have not listened to that episode, go ahead and jump back in episode and listen to that episode on Chrono types and optimal productivity, which is the name of the episode and then hop on back over here and continue on, where Today we are going to be talking about our reflections on our own ideal daily schedules, and really fleshing out for for for you how we approach some of these pieces that might be in Confluence, or may be in conflict with the archetypes. And I think that'll be a fun, interesting discussion for us all this morning. Are before we got started recording, you had an interesting kind of starter question, I think that you would positive to to a gusto. You want to start with that. And we'll kind of go from there.
Art Gelwicks 1:37 Sure. The question in basically was, if you studied your Chrono type,
Every day, we wake up, we go about our day, and then we go to bed. In that span of one Earth rotation, we hope to and frequently achieve our basic needs. And, many of us want to do more. This where an understanding of chronotypes and how it impacts your productivity can help! Most people know about night owls, and maybe about morning larks (or, “early birds”) and hummingbirds. But, in this cast, we discuss two books that talk about chronotypes and optimal daily productivity in some unique ways.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/054 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Chronotypes and Optimal Productivity
Ray Sidney-Smith
Art Gelwicks
Francis Wade
Show Notes | Chronotypes and Optimal Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
The Power of When by Michael Breus, PhD
Bear, Lion, Wolf, and DolphinRelationships, Fitness, Health, Sleep, Eat and Drink, Work, Creativity, Money, and FunThe Power of When Quiz (to determine your chronotype)
When: The Scientific Secrets of Perfect Timing by Dan Pink
Drive: The Surprising Truth About What Motivates Us by Dan Pink
How to determine your chronotype via core body temperature:
“You want to have a fairly accurate temperature reading. A lot of the ear digital thermometers are ones that are quite helpful. What you’ll start to see, again you’ll start to see these differences in core body temperature rising and falling. With my lions, their core body temperature has a tendency to rise one to two, sometimes two and a half hours earlier than my normal folks, my bears. If you wanted to, right when you wake up in the morning, you could take your core body temperature, and then right after maybe 90 minutes take it again and then about 90 minutes before bed and then right as you’re going to bed. What you’ll slowly start to discover is that your core body temperature changes at very different points in the daytime and the earlier in the day that your core body temperature makes these changes, the earlier your chronotype is.” (Source)
The Temperature Test (from The Power of When by Dr. Michael Breus)
Ultradian rhythm
Being a Morning Person Isn’t the Key to Productivity. This Is
Podcast episode: Lions, Dolphins and Bears, Oh My! With Michael Breus – #344
ProdPod: Episode 69–Day Reset
Coffee nap
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Francis Wade 0:25 Francis Wade,
Raymond Sidney-Smith 0:26 So welcome, gentlemen to the show. Today, we're going to be talking about Chronotypes, Chronotyping, and the construct of ideal daily schedules for optimal productivity. And what I'd like us to do is to define Chronotypes for our audience.
Do you see the world in a half-glass-full or half-glass-empty perspective? And, pertinent to us, how does optimism versus pessimism affect your personal productivity? That’s the topic we tackle on this week’s episode of ProductivityCast.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/053 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Optimism versus Pessimism for Productivity
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Optimism versus Pessimism for Productivity
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Are You an Optimist or a Pessimist?
Planning Fallacy
Use PERT technique for more accurate estimates
World War Z (IMDb)
The Productivity Paradox: Pessimism vs. Optimism
The Positive Power of Negative Thinking by Julie Norem, PhD
The Positive Power of Negative Thinking (article by Adam Grant, PhD)
The Surprising Upside of Pessimism (And How To Use It For a Psychological Edge)
Six Thinking Hats (Wikipedia)
Six Thinking Hats by Edward de Bono, MD, PhD
Transcript | Optimism versus Pessimism for Productivity
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 I'm Art Gelwicks.
Raymond Sidney-Smith 0:26 Welcome, gentlemen, and welcome to our listeners to another action packed episode. Today we are going to be talking about an interesting psychological construct, which is optimism versus pessimism as the two constructs. And the idea here is for us to talk about optimism and pessimism as it relates to our own personal productivity. When we talk about optimism and pessimism, I think it's good to understand the definition of that. And so that's what we'll do out the gate will define optimism and pessimism. And kind of in the context of personal productivity to some great extent, will each tell whether or not we're optimists or pessimists, generally or otherwise. And and then we'll in our third segment, talk about how we actually use our own optimism or pessimism, our outlook on on the world to affect greater productivity or how we overcome it. If we are, our productivity is lessened by the impact of our outlook. So let's get started. optimism and pessimism. optimism, pessimism can really be defined very simply as optimism as a general outlook on things, having possibilities having opportunities, you see the see the world with the glass half full, as opposed to the glass half empty, and more of a personal productivity perspective. I see it more as the fact that in in a moment, we define risk differently as optimists than we do as pessimists, right, we see the the opportunity of overcoming a risk, more likely than not overcoming that risk. And I think that can be actually a very positive thing, right?
Are you struggling with controlling interruptions that are hampering your productivity? This week, the ProductivityCast team looks at the issues surrounding interruptions and how we can do our best to mitigate and manage them when they happen.
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/052 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Francis Wade
Show Notes | Controlling Interruptions
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
None this episode.
Raw Text Transcript | Controlling Interruptions
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud.
Francis Wade 0:26I'm Francis Wade.
Art Gelwicks 0:27 And I'm Art Gelwicks.
Raymond Sidney-Smith 0:25 Welcome to the show everybody. And we are going to today be talking about interruptions, and really about controlling interruptions. So what we thought we would do today is we would talk about the various types of interruptions that we all experience Francis was actually talking about before we started recording, that is those things that are external to us, not necessarily self interruptions, which we could call and define as, say, distractions. But more importantly, the things that are external things that we don't necessarily always have control over. And they interrupt our productive flow. And we need to be able to get back to being productive. And that's what we'll spend the second half of the show talking about, which is how do we how do we see ourselves back on to our productive pads for the day, when we are interrupted? What are the what are the major interruptions that happen throughout their work weeks,
Francis Wade 1:20 I'd say unexpected emergencies, things that I don't expect to happen.
Unplanned, actually, I'm dealing with one right now, I have my brakes on my car fixed, and it looks as if they didn't fix it properly. So it's feeling a little spongy. So I have to take, it's going to take I don't know, three hours, although today that I didn't plan on having the plan to work during those other be productive, longer waiting around at the shop to get the brakes looked at. So emergencies. And then there are there are people who don't realize that I'm in a particular kind of focus on. And they might just interrupt just, you know, innocently, but the effect is the same Nonetheless, the my productivity dips, and my goals don't get accomplished for the day.
Augusto Pinaud 2:13 You know, and I will add to what Francis just said, a little distinction between those emergencies, because they are what I will call the real emergencies. Okay, the ones that you there is there is no, you can control they happen. Okay, and those are one kind of a customer calling. Fine, you can control those.
In this week's episode, the ProductivityCast team discusses managing digital notebooks. With so much data flowing through your systems, taking and keeping track of our notes and reference information in our software of choice is critical to our personal productivity. How do you manage your digital notebooks?
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/051 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Managing Digital Notebooks
Resources we mention, including links to them, will be provided here. Please listen to the episode for context.
Rocketbook Everlast notebooks
Evernote
Simplenote
Goodnotes
Google Keep
Google Chromebook
What are some good names for Evernote notebooks?
Bagua
Steven Covey’s four life areas (see Habit 7)
Raw Text Transcript | Managing Digital Notebooks
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.
Augusto Pinaud 0:24 I am Augusto Pinaud. Good morning.
Art Gelwicks 0:27 And I'm Art Gelwicks. Good morning.
Raymond Sidney-Smith 0:30 So welcome to the show, gentlemen. And welcome to our listeners. So today what we're going to be doing on the cast is talking about managing digital notebooks. That seems to be a pain point for a lot of folks. And so we thought we would spend a little bit of time today in this episode talking about how people manage notebooks. And so we all actually come at this from very different perspectives, I want us each to kind of talk about our own ways in which we manage notebooks, and how that either helps or hurts us in our own productivity systems. And maybe some of the challenges that we do face as we as we move along in it. Let's start off with how each of us actually manage notebooks, what types of notebooks do we use, specifically in the digital world, but we had an episode on bullet journaling. And we talked about the physical notebook world. And so we know that in some way, shape or form, those are always going to blend into one another. So let's talk a little bit more about our our digital notebooks today.
Augusto Pinaud 1:32 Very cool girl.
One is how you organize them How'd you find the information, you know, when you have to pay for one, you have this for good or for bad, you know, you can move forward, you may stay information but but you carry on. Remember,
have the the reminder in front of you that you have this thing to think Digital Lifestyle and fantasies you can now put on your ridiculous women are information for the same amount of way. The problem is how you are going to find that information as much as search capability is amazing. These days, it is still a problem of remember, what is the information you put it there? Or what is the information. Dude, another one to lose out a bad note. That said there is
better tools or tools that work better for certain people ...
Welcome to our Productivity App-apalooza! Premiere Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, we've decided to these Productivity App-apalooza episodes every so often to cover software and services that we use and recommend to others. We hope you enjoy, and let us know the apps you're using that are helping you be more productive!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/050 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Workflowy
OmniFocus 3
OmniFocus for Web (from OmniGroup)
WebFocus (third-party service of OmniFocus on the Web)
Skedpal
Remember the Milk
The Levity Effect: Why it Pays to Lighten Up by Adrian Gostick and Scott Christopher
Todoist
Google Keep
Trello
OneNote
Evernote
ActivTrak
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome everybody to productivity casts the weekly show about all things productivity, I'm recently Smith and I'm joined here with Augusto Pinaud with Francis Wade and Art Gelwicks. And today is our first productivity. App-apalooza, the Premiere Edition. I'm very excited, we're going to be talking about a software applications that each of us either use or enjoy or recommend to people quite often. And we're going to make this a regular thing every every so often, we're going to do an apple Palooza. And the way it's going to be designed is we're going to have three rounds. We're going to turn the microphone over to each of us to talk a little bit about each application that we are recommending, and then we will continue round. Right, Robin. And so round one. Let's get started. Art your up? What's your first application.
Art Gelwicks 1:08 All right, since I drew the short straw to go first, by default of alphabetical name, which I think is the culprit here. Mine is and I'll put this out for all three of mine. I have a requirement around these apps that they not only have a mobile component, but also a web or desktop component, because I believe that you need to be more than just single platform for things to truly be functional. So my first one is an app and website called workflow workflow with a why it is a text centric outlining tool. But it's it has a unique approach to the outlining model. If you imagine each layer of the outline being a document, it allows you to drill down layer after layer after layer and create a unlimited numbers of well in the paid version in the in the free version, there's a cap Unlimited, a vast number of entries and text content, including striking out items as tasks that they're completed. Being able to share pages, which is probably the easiest way I found to share content with people, it's literally grab a link and send it to them. That's it not particularly difficult. And it is very clean and very fast.
In this episode of ProductivityCast, the weekly show about all things personal productivity, we have the pleasure of bringing you our very first interview! They won’t be often, but sprinkled in, we think that hearing outside voices of productivity experts would be a valued addition to the personal productivity conversations we have. This week, we’re delighted we got to sit down with Taylor Jacobson, founder and CEO of Focusmate, a virtual coworking platform for personal productivity enthusiasts like you.
Listen in our conversation with Taylor about his story, what virtual coworking with Focusmate does for your productivity, and what the future holds for this unique productivity tool and virtual coworking community rolled into one.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/049 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Virtual Coworking with Focusmate
Ray Sidney-Smith
Augusto Pinaud
Taylor Jacobson, Focusmate
Taylor Jacobson is the founder of Focusmate, a behavioral technology company helping remote workers improve their productivity. He's a trained executive coach with clients like Yale, Cornell, and Wharton, a wannabe adventurer, and a recovering pizza addict-turned-holistic health aspirant. His work has been featured in CNN, GQ, The Huffington Post, Men's Health, and more.
Show Notes | Virtual Coworking with Focusmate
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Four Tendencies Quiz
The Four Tendencies - Productivity Book Group
Group versus individual performance on tasks requiring ideational proficiency (brainstorming): A review
Estimating the Difference Between Group Versus Individual Performance on Problem-Solving Tasks
7 Studies That Prove People Work Better in Teams
Implementation Intentions and Goal Achievement: A Meta‐analysis of Effects and Processes
Republic.co
Accredited investor (IRS)
B Corp
Focusmate
Raw Text Transcript | Virtual Coworking with Focusmate
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life then you've come to the right place productivity cast, the weekly show about all things productivity. Here your hosts Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome everybody to productivity cast the weekly show about all things personal productivity, I'm Ray Sidney-Smith
Augusto Pinaud 0:23 And I'm Augusto Pinaud.
Raymond Sidney-Smith 0:25 And we are back with an episode where we are doing something we have not done before here on productivity cast, we have not done an interview, we've not actually had a guest on the show outside of our normal contributors, Francis Wade, and our gal wicks. And so today on the show, we are going to be talking about virtual coworking for being more productive. And we thought, Well, why don't we have somebody on the show who can actually cover this topic in and with expertise. And so today we are really excited to have on the show, Taylor Jacobson, he is the founder of focus mate. It's a behavioral technology company, helping remote workers improve their productivity. He's a trained executive coach with clients like Yale, Cornell and the Wharton School of Business at Penn.
Today, so much of our lives are lived in the ever-flowing river of data that we produce, consume and discard. But, what if you lose that data? What if your data gets compromised by some bad actor on the Internet? Do you have a plan in place to backup that data? That’s the topic of today’s cast -- creating a data backup storage system.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/048 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | Creating a Backup Storage System
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Google Drive
iCloud
OneDrive
Evernote
OneNote
Dropbox
pCloud
iDrive
Google Docs
Google Backup and Sync
Time Machine
Duplicati
Phones and tablets (Android and iOS) - backed up using https://www.sync-droid.com.
Google Drive gets downloaded and converted to native MSFT files (using https://www.driveexport.com/) and then saved to an external HDD which is then backed up using Duplicati to the cloud; and for G Suite users, enable Google Vault and also see:
https://spinbackup.com/ https://spanning.com/products/google-apps-backup/
Raw Text Transcript | Creating a Backup Storage System
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity. Here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast, the weekly show about all things productivity.
I'm Ray Sidney-Smith and I'm joined here with
Unknown 0:28 Augusto Pinaud
Francis Wade
Art Gelwicks
Raymond Sidney-Smith 0:29 So much of our lives are lived in the ever flowing river of data that we produce, consume and discard. But what if you lose that data? What if your data gets compromised by some bad actor on the internet? It happens? Do you have a plan in place to backup that data. And that's the topic of today's cast. Francis originally generated this topic idea. So I'm going to turn it over to you, Francis to talk a little bit about the background that led you to come up with this topic in the first place.
Francis Wade 0:55 Let me let me go back in time a little bit when I started leading time management programs about 10 years ago, one of the skills that defined was something called storing. And it was really all about people. And what's happened over time is that it's of course changed. Because who uses paper anymore? Right? Most of us are using digital information. And the challenge is that many people have not made that transition from storing stuff on paper to storing stuff digitally. So they don't have the skills of having great backups. So what me battery backup is when a disaster occurs, you are completely protected. So tsunami or a hurricane hits, and there goes your laptop, and your phone and and all of your this gets and hard drive external hard drives? And what do you have to store your contacts, your appointments, all the critical information that you needed all your passwords? Where is all that information? And how can you keep it stored on over regular basis so that you're completely protected no matter what happens? And recently,
This is episode nine, Reflections on GTD: What I Wish I Knew When I Started GTD, Part Two, and therefore the last in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
In this cast, Augusto Pinaud, Francis Wade, Art Gelwicks and I discuss what we wish we knew when we first started or came across Getting Things Done, the book and methodology, as we tried to understand and/or implement it.
This certainly isn't the last time we'll talk about GTD, but we had a great time discussing GTD in this series and hope you enjoyed it, too!
(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/047 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | What I Wish I Knew When I Started GTD, Part Two
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | What I Wish I Knew When I Started GTD, Part Two
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Getting Things Done Virtual Study Group
Zeigarnik effect
GTD Fast audio program
Todoist
Waze (driving navigation app)
Raw Text Transcript | What I Wish I Knew When I Started GTD, Part Two
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:16 Welcome back everybody to productivity cast the weekly show about all things productivity I'm recently Smith I'm joined here with August to pronounce Francis weight in our galaxy. Welcome to the show gentlemen.
Augusto Pinaud 0:28 Good morning.
Francis Wade 0:29 Thanks Ray.
Art Gelwicks 0:30 Morning. Hey guys, how's everything going,
Raymond Sidney-Smith 0:32 it's good to have all of us on the show again this week and and we're back at it with a continuation of the conversation we were having last week. And to fill you all in. If you haven't listened to Episode 46, hop on back over there and listen to Episode 46 at productivity cast.net forward slash 046. And you'll be able to hear the first part of our conversation about what we all wish we knew. When we started GTD, some of us are not GTD practitioners now, but we've all been acquainted with the material and have probably attempted to implement it at some level. And these are all things that we wish we had known when we first attempted to go ahead and implement. So I'm going to kick us off here with the first item that I really am thinking about as we continue the conversation from last week. Which is this idea of, of trusting your system. And so David Allen talks about trusting the your system. And and through this concept of trust, you'll be you'll be more comfortable with externalising your tasks and projects. And I'm very curious about what you will also have to say about this. Because when I first thought about that, it was a real game changer. For me. I felt very excited about this idea that if I trusted where I was good to put things,
This is episode eight, Reflections on GTD: What I Wish I Knew When I Started GTD, Part One, and our second-to-last in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
In this cast, Augusto, Francis and I discuss what we wish we knew when we first started or came across Getting Things Done, the book and methodology, as we tried to understand and/or implement it.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/046 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | What I Wish I Knew When I Started GTD, Part One
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | What I Wish I Knew When I Started GTD, Part One
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Perfect Time-Based Productivity by Francis Wade
Getting Things Done for Teens: Take Control of Your Life in a Distracting World by David Allen, Mike Williams and Mark Wallace
GTD Fast audio program
Top 6 Mistakes GTD’ers Make
Raw Text Transcript | What I Wish I Knew When I Started GTD, Part One
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here, your host re Sydney Smith and a goose open out with Francis Wayne an art gallery.
Raymond Sidney-Smith 0:16 Welcome back, everybody to productivity cast, the weekly show about all things personal productivity. I'm recently Smith and I'm joined here today with acoustic burnout. And Francis Wade. Good morning, gentlemen. Good morning. Good morning. Morning. We are going to be talking today about what are the things that we wish we knew when we first learned about and attempted to implement getting things done getting things methodology, this closes out our series on the Getting Things Done methodology. It's certainly not the last episode will have about it. But it's certainly in this particular series, we wanted to close that we can pass along to you about getting things done. So that if you are just going getting started, or if you've been chugging along and having some level of success, and some two steps forward, one step back with getting things done, you'll hopefully learn a thing or two along the way with our conversation about how to get moving forward, get that momentum around areas that you might be having some problems. This topic was proposed by Augusto So, okay, so why don't you kick it off for us? Why don't you tell us a little bit about what brought this topic to mind. And your first thought about what you wish you knew when you started becoming a GTD practitioner,
Augusto Pinaud 1:38 it took me a while to to get into a solid system of getting things done. And there is a lot of things about the methodology that I think are extremely powerful. So so I want to start there because I don't want this to go into all this is your having this topic because this doesn't work. Because has nothing to do with that. I just wish that when people start reading the book, and when people start implementing,
This is episode seven, where we discuss the powerful productivity practice of the Weekly Review, in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
“The Weekly Review is the time to: Gather and process all your stuff. Review your system. Update your lists. Get clean, clear, current, and complete. You have to use your mind to get things off your mind.” David Allen
In this cast, Augusto and I discuss the power of the Weekly Review and some of the hangups that keep people from doing the Weekly Review and flourishing with the practice consistently.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/045 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Weekly Review - Getting Things Done (GTD)
Ray Sidney-Smith
Augusto Pinaud
Show Notes | Weekly Review - Getting Things Done (GTD)
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Raw Text Transcript | Weekly Review - Getting Things Done (GTD)
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast the weekly show about all things productivity here, your host re Sydney Smith and a goose open out with Francis Wayne an art gallery. Welcome back, everybody to productivity cast the weekly show about all things personal productivity. I'm Raisa D. Smith and have a good job you know and welcome back to our series on getting things done these last several episodes and the next couple of episodes we are covering all of the unique aspects the the fundamental components of getting things done the the methodology based on the book, getting things done the art of stress free productivity by David Allen and I am actually holding a copy of the march 2015 edition that David Allen put out almost three years ago and today August You and I are going to be talking about the weekly review and in that copy of the book, David Allen really calls the
Raymond Sidney-Smith 1:00 Weekly Review one of the critical success factors and we're going to talk about three fundamental pieces one. Today we're going to talk about defining the weekly review in GTD terms, as well as in ways in which we really view the GTD weekly review construct today in our own systems. We're going to talk about our practice of the weekly review and what we've changed over time, how we have implemented the weekly review in our own systems today, and then some of the challenges that we all face in the implementation of the weekly review because the weekly review is a challenge for so many people. We're going to talk about how people really make the weekly review happen. So let's start off Augusta with how do you define the weekly review and what I will. What I'll do first is I will I will give David Allen's definition here. And what David Allen did is in the 2015 edition, he was so kind in the appendix to provide a goal.
We have terms like Glossary of getting things done terms. So he's given us some some definitions, which is actually really awesome. So under weekly review,
This is episode six, continuing our discussion of Step Five of the Workflow Diagram / Map, Engage (Doing), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
It makes sense that each of [the Horizons of Focus] levels should enhance and align with the ones above it. In other words, your priorities will sit in a hierarchy from the top down.David Allen
In this cast, we finish our discussion of the concept of Engage / Engaging (formerly Do / Doing) on your system on a frequency and in methods that work for you, so that you can iterate on your productivity and make strategic next action decisions as your life and work circumstances change.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/044 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Doing - Getting Things Done (GTD)
Ray Sidney-Smith
Francis Wade
Art Gelwicks
Show Notes | Doing - Getting Things Done (GTD)
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Making It All Work: Winning at the Game of Work and the Business of Life by David Allen
Tony Schwartz - The Energy Project - ultradian rhythm
Skedpal
The Power of Intuition by Gary Klein, PhD
Sources of Power: How People Make Decisions by Gary Klein, PhD
The 7 Habits of Highly Effective People by Stephen R, Covey, PhD
The 8th Habit by Stephen R. Covey, PhD
First Things First by Stephen R. Covey, PhD, Rebecca Merrill, and A. Roger Merrill
Remember the Milk
Trello
Asana
15,000 Feet: The Space Between Projects and Areas of Focus and Responsibility
Franklin Covey Mission Statement Builder
The table below is sourced from the GTD® Personal Productivity System in Google Sheets template.
Horizons of FocusContextAltitudeQuestionGroundNext-ActionsRunwayWhat is it? What’s the desired outcome?1Projects10,000 feet levelIs it actionable? What’s the next action? (Does it have more than one next action?)What has to happen first?What does doing look like?Where does it happen?2Areas of Responsibility20,000 feet levelWhat do I need to maintain?3Short-Term Goals30,000 feet levelWhat do I want to achieve?4Long-Term Goals40,000 feet levelWhat would long-term success look, sound and feel like (usually further than two years)?If you were wildly successful in the coming years, what do you imagine or see yourself doing or being?5Purpose/Mission50,000 feet levelWhy/How am I (are we)?
Raw Text Transcript | Doing - Getting Things Done (GTD)
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Unknown 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast, the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Welcome back everybody to productivity cast, the weekly show about all things personal productivity, I'm recently Smith. I'm Francis Wade. And I'm Arthur Gelwicks. And we are here today to continue our episode from last week where we started talking about getting things done the art of stress free productivity.
This is episode five, on Step Five of the Workflow Diagram / Map, Engage (Do), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
When it comes to your real-time, plow-through, get-it-done workday, how do you decide what to do at any given point?As I've said, my simple answer is, trust your heart...your gut, the seat of your pants, your liver, your intuition—whatever works for you as a reference point that has you step back and access whatever you consider the source of your inner wisdom.David Allen
In this cast, we cover the concept of Engage / Engaging (formerly Do / Doing) on your system on a frequency and in methods that work for you, so that you can iterate on your productivity and make strategic next action decisions as your life and work circumstances change.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/043 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Engage - Getting Things Done (GTD)
Ray Sidney-Smith
Francis Wade
Art Gelwicks
Show Notes | Engage - Getting Things Done (GTD)
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Making It All Work: Winning at the Game of Work and the Business of Life by David Allen
Myers-Briggs inventory - Perceiving
Zimbardo time perspective inventory
Perfect Time-Based Productivity by Francis Wade
Todoist
Raw Text Transcript | Engage - Getting Things Done (GTD)
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast, the weekly show about all things productivity here, your host race, Sydney Smith and a goose open out with Francis Wade and our gal wicks
Raymond Sidney-Smith 0:16 Welcome back everybody to productivity cast the weekly show about all things personal productivity. I'm Ray Sidney-Smith
Francis Wade 0:23 I'm Francis Wade.
Art Gelwicks 0:24 And I'm Arthur Gelwicks.
Raymond Sidney-Smith 0:26 Welcome, gentlemen. And here we are in our fifth episode in our ongoing series about getting things done, or the GTD methodology. And as practicing GTD years, once practicing GTD yours or non practicing GTD years, we are here to talk about the various aspects of how the getting things done, methodology works and how we all view it from our our different areas of expertise and experience with the Getting Things Done world. And what want us to do today is to talk about the fifth stage in the workflow map or the workflow diagram that most people know as doing or engaging now in the first edition of the book it was called doing. And now in the march 25 edition, which is the latest edition of the book, David Allen talks about it as engaging. And this is actually a change as I talked about in the last episode from the march 2010 book, making it all work by David Allen, he had changed some lingo. And that has made its way over to the latest edition of getting things done. And what I'd like us to do is to In this episode, talk about what engaging means to each of us, then we will cover the models that David Allen...
This is episode four, on Step Four of the Workflow Diagram / Map, Reflect (Review), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
“[...O]ne of the requirements it that you have to come back and reflect and review on your system and care and feed it and make sure that it stays current."
"See a lot of the value of Getting Things Done methodology is being able to offload off your psyche the job of remembering and reminding. In order to do that though, you can’t fool your own mind. It knows whether or not you’ve looked at what you need to look at as often as you need to look at it and if you’re not doing that, that’s not just the weekly review, but if you’re not looking daily at your calendar and you know you need to, then some part of you is gonna be bothered by that all the time."
~David Allen (Source)
In this cast, we cover the concept of Reflect (formerly Review) on your system on a frequency and in methods that work for you, so that you can iterate on your productivity and make strategic next action decisions as your life and work circumstances change.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/042 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Reflect - Getting Things Done (GTD)
Ray Sidney-Smith
Francis Wade
Art Gelwicks
Show Notes | Reflect - Getting Things Done (GTD)
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Making It All Work: Winning at the Game of Work and the Business of Life by David Allen
18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done by Peter Bregman
Better Than Before by Gretchen Rubin
Four Tendencies by Gretchen Rubin
Evernote
OneNote
Journey
Day One
IFTTT
Raw Text Transcript | Reflect - Getting Things Done (GTD)
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast, the weekly show about all things productivity here. Your hosts Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome everybody to productivity cast the weekly show about all things productivity. I'm recently Smith, and I'm joined here this morning with Francis Wade and Art Gelwicks. Good morning gentlemen,
Francis Wade 0:27 morning.
Raymond Sidney-Smith 0:28 Good day, good day to you all. And Good day, to our listeners, wherever you might be listening from today, we are going to be talking about getting things done. This has been in a series of episodes where we've been discussing getting things done the art of stress, free productivity by David Allen, and really having a conversation around each of the fundamental components of the GTD methodology. And so we are going to be talking about reviewing and reflecting. So in the first edition of getting things done back in 2001, David Allen called this stage reviewing. And I think it created a number of different confusions for people. And in the march 2015 edition, actually, subsequent in the 2011, making it all workbook,
Host’s note: You will notice that Art Gelwicks stopped speaking about 13 minutes into this week’s ProductivityCast about the GTD step, Organize. Unfortunately, there were technical difficulties. Our apologies for any parts where it may sound like we jumped from segment to another; it’s likely where Art was speaking and his audio wasn’t available.
That said, this is episode three, on Step Three of the Workflow Diagram / Map, Organize, in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.
“Being organized simply means that where something is matches what it means to you. No more, no less.” ~David Allen
In this cast, we cover how and where to organize after clarifying items in our inboxes, so that we can effectively trigger next actions when we have discretionary time to make progress on our projects and tasks.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/041 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Organize - Getting Things Done (GTD)
Ray Sidney-Smith
Augusto Pinaud
Art Gelwicks
Show Notes | Organize - Getting Things Done (GTD)
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
The Happiness Advantage: How a Positive Brain Fuels Success in Work and Life by Shawn Achor
“Getting Things Done: The Science behind Stress-Free Productivity” (p. 5 flowchart with processing/organizing questions)
Evernote
Remember the Milk
Google Calendar
Mind42
Simple Mind
FreeMind
Tony Buzan
Goodnotes 4 (iOS)
Raw Text Transcript | Organize - Getting Things Done (GTD)
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome everybody to productivity cast the weekly show about all things personal productivity. I'm recently Smith and I'm joined with my co host goes to pronounce. How's it going to gusto.
Augusto Pinaud 0:26 It's going to. Well, good morning.
Raymond Sidney-Smith 0:28 Hello. Hello. And we have art galleries with us today. How's it going art
Art Gelwicks 0:32 doing pretty well, so far? Guys?
Raymond Sidney-Smith 0:33 How about you guys? I am doing well. I glad to hear you're doing well. And we're going to hope that our listeners are doing well. And in this cast, we are going to talk about organizing, and we're going to be talking about it in the GTD flavor getting things done by David Allen flavor in this series that we've been ongoing. And we're going to talk about the idea of what is organizing? How do we define organizing, at least in the context of getting things done? Well, then talk about how each of us organizes our projects, next actions and other items, whether that be in a traditional list or otherwise. And then we're going to talk about some of the challenges that we know people face in getting organized in GTD and then maybe how to overcome them, or at least commiserating with you about the travails of getti...
This is episode two, on Step Two of the Workflow Diagram / Map, Clarify (formerly Process), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team--as long-term practitioners, critics and observers of GTD.
“Without a next action, there remains a potentially infinite gap between current reality and what you need to do.” ~David Allen
In this episode, we discuss how we all define Clarify and how we process/clarify in our own systems today, as well as what challenges we see GTD practitioners face and how to overcome those issues in day-to-day productivity.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/040 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Evernote
Toggl
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks
Raymond Sidney-Smith 0:19 Welcome back everybody to productivity cast the weekly show about all things personal productivity I'm recently Smith i'm joined with my co host Augusto Pinaud. How's it going? Good morning, Francis Wade and Art Gelwicks. How are you gentlemen? Great. I'm doing well, we are going to be talking about the second stage of the workflow diagram within getting things done by David Allen. And this is the stage that he calls processing and the first edition or clarifying in the second edition. And so for the rest of our discussion today, just know that we may note processing or clarifying as, as the terms sort of equally, okay, so I wanted to start off the discussion with how each of us defines the term processing or clarifying in the context of GTD, what we remember, say, from what David Allen told us, it was in in our readings of the book, and how we determine or define that in our practices today, and our productivity systems today, because they obviously change over time, I don't think that the term processor clarify is immutable, just because over time, the way in which we do it is so fundamentally different, because if we do it, and we do it well, long enough, it changes, we become better at it. And therefore processing clarifying becomes a different process for each of us. And so I'm open to discussion on that as well. But let's start off with defining processing or clarifying,
Augusto Pinaud 1:45 you know, as I said, you know, that collecting assumption that for me was Oh, super clear, super cool. The processing part to me a lot longer to understand, okay, now, I have old days what I'm going to do, and to really slow down enough so I could really process this stuff, you know, the beginning was like, Okay, well, I get this envelope with papers of new car. Okay, then file and I, my default answer was, when in doubt, file,
what produce in many cases was a ridiculous big file cabinet.
And me going back to all I forgot to register the car. So good. I knew now where the papers were,
Over the next nine episodes, we are going to be in conversation about Getting Things Done: The Art of Stress-Free Productivity by David Allen. We are going to talk about each of the steps in the GTD Workflow Diagram / Map. We will cover capturing, clarifying, organizing, reflecting and engaging, then a discussion about Weekly Review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago.
In this first cast in this series, we discuss GTD's first step in the Workflow Diagram / Map, Capture. Capture is more than simply writing things down. GTD gives us a cohesive method for getting all of our incompletes and commitments into places where you know you'll look at it again.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/039 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done Virtual Study Group (live call-in discussion and podcast)
Getting Things Done by David Allen
Perfect Time-Based Productivity (2nd Edition) by Francis Wade
Google Keep
OmniFocus
Amazon Echo Devices (voice-based assistant)
Remember the Milk
Evernote
Livescribe smartpen and notebooks
Everlast reusable notebooks (not the Wave Rocketbooks - do not microwave these!)
Amazon Kindle
How to Escape the Zeigarnik Effect
Francis has a self-assessment for Capturing Skills: https://www.proprofs.com/quiz-school/story.php?title=how-good-are-you-at-capturing
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back everybody to ProductivityCast the weekly show about all things personal productivity. This is Episode 039 Episode 39 of ProductivityCast. And today I am joined by Augusto Pinaud, Francis Wade and Art Gelwicks. Welcome to the show, Gentlemen.
Unknown 0:35 Good morning. Great to be here.
Raymond Sidney-Smith 0:38 Good morning, everybody. Over the next nine episodes, we are going to be in conversation about getting things done the art of stress free productivity by David Allen. We're going to talk about each of the nine steps in the GTD workflow diagram slash map. And we will cover capturing, clarifying, organizing, reflecting and engaging and then have a discussion about the weekly review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago. In the final two episodes, I think it'll be really interesting for us all to kind of look at this from the different perspectives we have on getting things done. Some of us are GTD practitioners, some of us are not some of us have been critics of some of these parts of the book. And some of us have been great advocates and enthusiasts for it. So I think it'll be really interesting for us to be able to have a conversation about each of these pieces. And Up first is the concept of collecting and or capturing David Allen started by calling it collecting and the collection habit, as he used to call it,
In Episode 037, we discussed the power of routines in your day, and specifically, your morning routine. In this episode, we cover the evening routine and how to make your evening routine a productivity enabler in your life.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/038 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Evening Routine
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | The Evening Routine
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Outlook
Skedpal
Evernote
Willpower: Rediscovering the Greatest Human Strength by Dr. Roy Baumeister
Apple Pencil
Goodnotes
Remind Me Pro
10 Evening Routines That Will Make You Productive at Work and Life
The 4-Step Journey To A Productive Evening Routine
Checker Plus
Blue Light Blocking Glasses
Google Calendar
Remember the Milk
18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done by Peter Bregman
Raw Text Transcript | The Evening Routine
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast the weekly show about all things productivity. I'm recently Smith and I'm joined here today with my co host Augusto Pinaud how's it going?
Augusto Pinaud 0:27 it's going awesome. Good morning. How are you today? Good day.
Raymond Sidney-Smith 0:31 How's it going, Francis? Francis Wade. Good. Good. Good to be here. So in the last episode, we talked about morning routines. So if you haven't yet listened to that episode, I highly recommend that you hop back over there and listen to us discuss the importance of sort of defining routines. So we defined routines and the importance and benefits of having a routine in this episode, we're going to kind of continue that conversation and switch that to the African noon and or evening routine. No, we're just going to lump this under evening routines, even though it could possibly cover some of our late afternoon activities. And what we're going to do is just go round robin again, as we did last episode, and talk about each of our various routines. So I
Francis Wade 1:17 think I mentioned last episode that I plan I make a schedule for the day
use a number of tools to do that including outlook sketchpad and I go to my go to my Evernote sort of plan for the week. So the mornings tend to be fairly well executed according to plan. However, the afternoons when everything started was the heck, I lose steam at around one o'clock their boats and going to like a extended crash. So I'd have lunch at about one 130 is my normal routine. And that's probably the last productive for the day because I start early and I, you know, I go full steam ahead until about 130 breakfast, I don't do anything brain related for lunch. Usually, I'm usually watching something on Netflix or fooling around on on Facebook or no one again, I might do better heavy reading. But I usually am pretty tired. And then in the afternoon, I try to stick to active activities like returning phone calls,
There’s a long-standing misconception (in Ray Sidney-Smith's humble opinion) that habits are how you become more productive. But, it’s actually your routines that power your habits, and therefore, your personal productivity. In this episode of ProductivityCast, we discuss the power of routines, and specifically look at the morning routine. We discuss each of our morning routines and discuss some challenges facing building a good morning routine.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/037 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Morning Routine
Ray Sidney-Smith
Francis Wade
Art Gelwicks
Show Notes | The Morning Routine
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Why Rituals are Superior to Habits
Flow: The Psychology of Optimal Experience by Mihaly Czikszentmihalyi, PhD
A Workday in my Life With Evernote
Duolingo
Mango Languages
Raw Text Transcript | The Morning Routine
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Good morning,
Raymond Sidney-Smith 0:17 everybody. And welcome to productivity cast, the weekly show about all things productivity. I'm Ray Sidney-Smith and I'm joined here today with Francis Wade and Art Gelwicks. Welcome, gentlemen. Good
Unknown 0:28 morning, Ray waiting for this morning. Good
Unknown 0:31 morning, everyone. Good
Raymond Sidney-Smith 0:33 to have you both. Today, we are going to be talking about routines. And specifically today in the next this in the next episode, we're talking about morning routines today. And in the next episode, we're going to be talking about evening routine. So we're going to talk about how we bookend our days to be more productive. So I wanted to start us off with the definition of routine and talk a little bit about why routines are important and how they benefit us, we're going to then go around and talk about our own morning routines, what really underlies what's the framework under underneath which we created our routines. And then we'll talk about some of the design challenges for implementing a morning routine, what what types of challenges any of us on the productivity cast team has experienced and how we overcame those challenges. Let's start off by discussing what a routine is. And I'm going to give my own take on this, and then you all can jump in. So my thought here is that many times people talk about habits and habits being something that can be a huge productivity enabler. And for me, I really fundamentally disagree in large part that habits are what we should be focusing on. Because habits are really difficult to develop habits are automatic, once they're done. And so they're, they're efficient in one way, but very ineffective. And another if you need to change in any way shape, or form or be flexible. And that's where routines fit in. And so routines are just a set of practices. It's a procedure in essence, that you that you regularly follow. So it's flexible, it's adaptive. And what we want to do with routine is, is, in essence, connect multiple types of things,
Commonly, we discuss how to better manage your personal productivity through the effective use of task lists. Today, we discuss a counterintuitive productivity concept that Augusto Pinaud has been using for many years--the "Do-Not-Do" List. In this way, this is another use of task lists but, in this case, it's a way to identify what you shouldn't do. In this episode of ProductivityCast, we discuss the idea of the Do-Not-Do list and how you might use it in your personal productivity system.
(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/999 for clickable links and the full show notes and transcript of this cast.)
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If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | The Do-Not-Do List
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | The Do-Not-Do List
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
How Do I Create a Not-to-Do List? by Michael Hyatt
Levenger - Steve Leveen
Getting Things Done by David Allen
Raw Text Transcript | The Do-Not-Do List
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity. Cast, the weekly show about all things productivity, hear your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith and I am joined here today, as usual by Augusto Pinaud, Francis Wade and Art Gelwicks. Good morning, gentlemen. Good morning. Hey, guys, great to have you all here. Today, we are going to be talking today about something called the do-not-do list in deference to not messing up what this very vital productivity tool can be to you. I'm going to pass the microphone over to a goose. Joe okay. So do you want to explain to our audience a little bit about what the do-not-do list is and and how it functions. And then we can get into conversation about how it might be practical in a productivity system. Yes.
Augusto Pinaud 1:04 So I discovered that the idea of the do-not-do list a long, long time ago. And it was under the understanding that as you get into being more productive, getting more into productivity, getting done the most important things, there is also a set of things that you should have stopped doing that you need to pay attention is not only what we do, but he's also us important what we stopped doing because there are things that are simply not worth it, that simply should not be in your list that you need to acknowledge that you need to stop doing that doesn't matter what there are they would they, you know, like in productivity that will change from person to person. But it is important to acknowledge that they are things that may have been good to do or may have I never good to do that do that you need to stop doing. And that's how this idea of the do-not-do list came for me. So I've been practicing this list. And he has growing and under things now that I'm so conscious that I will never do again that I have even removed out of the list. But the idea was, see what things on your day to day do you do that in the name of productivity you need to stop doing or you should stop doing so
Raymond Sidney-Smith 2:29 ago. So this is likened in my mind. And we can compare and contrast this to the National Do Not C...
Do you use paper for your productivity system? Do you use a digital system? Or, a hybrid productivity system? In this episode of ProductivityCast, we highlight the Bullet Journal, an all-paper productivity system developed by a productivity enthusiast, Ryder Carroll. It doesn't matter what you use, you can learn a thing or two about your own productivity system when you look at how others "on the other side" use their systems to get more done.
(If you’re reading this in a podcast directory, please visit http://productivitycast.net/035 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | What is the Bullet Journal?
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | What is the Bullet Journal?
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Bullet Journal
Bullet Journal - Getting Started
Example of a Bullet Journal - Ryder Carroll - Image
More artistic version - Image
Dash Plus
Bullet Journal Companion (iOS)
Evernote
MSFT OneNote
MSFT Office Lens (iOS) (Android)
Bullet Journal Resource Center
WTF is a Bullet Journal
Robert’s Rules of Order, 11th Edition
Raw Text Transcript | What is the Bullet Journal?
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast's audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Welcome
Raymond Sidney-Smith 0:17 everybody to productivity cast episode number 35. And I'm Ray Sidney-Smith. I'm joined here today with my co-host, Augusto Pinaud. Good morning, everybody. And I'm also joined by Francis Wade, how's it going, Francis? Good. And I'm joined by Art Gelwicks. How's it going? It's going well. How about you, it's going really well. I'm excited for this episode, because we're going to let you kind of take the lead here and talk about something that you know quite a lot more about them than the rest of us here on the productivity cast team. And that is the bullet journal so I'll give you my couch bullet journaling expertise definition and and then I'm hoping that you can educate listeners on and us about more about what the bullet journal really isn't how it works. So as I understand it, the bullet journal is a complete handwriting paper and pen productivity system. The mechanism allows you to create a kind of an index at the beginning of an of a journal. And then you have your your monthly calendar and then monthly task list and you track your items that are calendar events and your task items you perpetuate v existing items forward in your journal throughout the course of the journal itself. And obviously throughout the course of time with a monthly review that allows you to transfer things from one month to the next and then from one week to the next as well is that the basics
Art Gelwicks 1:55 it's it's part of the basics. Yeah, that's that's what some of the core functionality thinks about.
But it's bullet journal is is become or has become its own, I almost want to say metaphor for productivity, I would put it almost analogous now with getting things done. And the reason why I say that is because it has developed a very rabid following around the benefits of it. Now, let me backtrack a little bit and explain you are absolutely right o...
This week, we discuss on ProductivityCast the importance of productivity habits and/or routines. What are your best productivity habits/routines? And, we ask that of each of the ProductivityCast teammates. Spend some time thinking this week about how you can level up your productive habits and/or routines. And, let us know about them in the comments!
(If you’re reading this in a podcast directory, please visit http://productivitycast.net/034 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Productivity Habits/Routines
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | Productivity Habits/Routines
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Tiny Habits program (BJ Fogg, PhD)
Mini Habits: Smaller Habits, Bigger Results by Stephen Guise
RescueTime
Todoist
Persistent starting (The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt-Free Play by Neil Fiore, PhD)
IFTTT
Evernote
Instapaper
Raw Text Transcript | Productivity Habits/Routines
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life, then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:17 Welcome back everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney-Smith and I'm joined here today as always with Augusto Pinaud and I have with me Art Gelwicks and Francis Wade. Today we're going to be discussing one of my favorite topics to discuss, which is habits and routines and why you should have a habit or routine and what some of the criteria are for a good productivity habit, and a routine. And then what I thought would be really fun is for us all to go round robin and choose our what we believe is our best productivity habit or routine and, and then we can kind of each discuss with one another why we've chosen that as our best habit or routine. So let's start off with what any of us believe are maybe a criterion or criteria for having a productivity habit, and or routine. And I'll just get started with this particular in my particular flavor of how habits are developed. I really believe that habits are developed through the stringing of existing habits. So I really do believe that productive routines are the way in which you establish new habits, let me make this or sensical for everybody. So if you think about starting a habit, everybody talks about how habit development is very difficult, it's true. And you have people like Stephen guys, and BJ Fogg, who have talked at length about how to reduce the habit size to really help you get started. I think those are really great techniques, tactics. But as a strategy on the whole, I really do believe that the routine the stringing of habits to one another that are already existing is the way that you really develop stronger habits. So all of these tactics involved on top of the strategy of using an existing routine, I think, is really, really powerful. So that's my big thing is like, if you want to, you know, drink more water, well, choose points in your day, when you naturally are going to already be walking by the wa...
We get up every day, and we walk out of the house with the tools we need to get through the day. Do you stop and think about what it is that you carry, and why? Are there things that could help you? Are you carrying items that you don’t need? In this episode of ProductivityCast, the team discusses their everyday carry for personal productivity.
(If you’re reading this in a podcast directory, please visit http://productivitycast.net/033 for clickable links and the full show notes and transcript of this cast.)
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Everyday Carry, Productivity Edition
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | Everyday Carry, Productivity Edition
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Augusto
Briggs & Riley Baseline Rolling Cabin Bag iPad Apple AirPods
Art
Motorola Moto Z2 Force Fieldnotes notebook Leatherman multi-function tool Todoist Chromebook Midori’s Traveler’s Black Leather notebook
Ray
SIM tool Mini multi-function tool with belt holder (Leatherman) Leather pen holder with two pens Cole Haan Men's Credit Card Holder Micro-USB to USB-C adapter Lesoom Bluetooth headset WysiWipes Multi-Purpose Wipes (one to two tablets) Blistex medicated mint lip balm Business card holder
Episode 10 - The Most Productivity Smartphone
Alton Brown
Raw Text Transcript | Everyday Carry, Productivity Edition
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life, then you've come to the right place productivity cast, the weekly show about all things. productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.
Raymond Sidney-Smith 0:22 productivity cast Episode 33. I'm Ray Sidney-Smith and I'm joined here today with Augusto Pinaud, Francis Wade and Art Gelwicks, we are going to do something, I think rather interesting today, something that has become sort of an internet sensation. In a way, it's the idea of what's called an everyday carry. And we're putting a little bit of a twist on it today. But I wanted to explain a little bit what the everyday carry is. And I think art might be able to explain this a little better than me. So I'm going to try and then I'm going to turn it over to you art and you can give a little more. And then what we're going to do is actually talk about it from a productivity perspective. So the everyday carry in my understanding is basically the things that you carry on your person, or maybe carrying a laptop bag and or suitcase, a briefcase or something like that backpack to work and what those things are that you carry every day. And, you know, just to sort of get through the day. And obviously, that can include a wallet and keys and those kinds of things. But more from our perspective, what's going to help you be more productive art to like, catch the essence of it? Can you explain a little bit more sincere, much more
Art Gelwicks 1:23 familiar with this than I am? Yeah, the I basically live out of my backpack. So my everyday carry is on my back. But if you think about it, as it's the stuff in your pockets, it's the stuff within immediate perimeter to you that you really wouldn't leave the house without, you feel unprepared.
In this cast, we tackle the questions:
What is rejuvenating, re-charging, and rebooting your personal productivity system? And, what reasons might lead you to need a reboot of your personal productivity system? What are existing methods you know of or have tried for rejuvenating your productivity? What are some hurdles to be mindful of when doing a rejuvenation/recharge/reboot of your system(s)?
The ProductivityCast team discusses how they view and approach productivity rejuvenation and overcome obstacles to having a well-maintained personal productivity system. Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Rejuvenating Your Personal Productivity System
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Show Notes | Rejuvenating Your Personal Productivity System
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Dunning–Kruger effect
Sherlock Holmes by Sir Arthur Conan Doyle
Hercule Poirot by Agatha Christie
Daily Questions - Marshall Goldsmith
https://medium.com/@fwade/the-evergreen-guide-to-choosing-your-next-task-management-app-5e4ad21212af
https://medium.com/@fwade/3-superpowers-to-survive-improvement-overload-53a343e695e3
https://www.nbcnews.com/better/health/how-one-couple-saved-their-marriage-asking-each-other-simple-ncna833266
http://scheduleu.org/wp-content/uploads/2016/12/Slide1.jpg - graphic of time management system development from childhood
http://scheduleu.org/wp-content/uploads/2018/01/errors-in-execution.jpg - graphic of symptoms
2nd edition of Perfect Time-Based Productivity - http://perfect.mytimedesign.com
Raw Text Transcript | Rejuvenating Your Personal Productivity System
Raw, unedited and machine-produced text transcript so there may be substantial errors.
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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Tracy Smith, and a goose open out with Francis Wade and our gal wicks.
Raymond Sidney-Smith 0:17 Hello, and welcome back everybody to Episode and of productivity cast, the weekly show about all things personal productivity, I'm recently Smith and I'm joined here with my co host Augusta burnout. And Francis weight is joining us today we are going to be talking about the concept of rejuvenating, recharging. rebooting the productivity system. And so what we're going to do today is really talk about it in three parts. One is what and how do we define the concept of rejuvenating, recharging. rebooting what have you and what might lead a person to go ahead and do that, why you might want to refresh your productivity system. And there's a good reason why you might decide that you know, your system, something about it isn't quite right. And this is an opportunity to kick the tires and make the rest of your year really be on solid infrastructure. So we're going to talk about that, then we're going to segue into what are some existing methodologies that we either know of, or have tried in rejuvenating a system. And then finally, talking about some of the hurdles, one might come into contact with and experience as you try to rejuvenate your system. And therefore, hopefully, we'll be able to guide you around some of those things circumnavigate them, so that you don't experience them as you try to rejuvenate if you do attempt such process. So let's start off with what is the concept of recharging. rebooting? How do you define that idea, and I'm going to throw this out to you a Cousteau. Thank you.
Augusto Pinaud 2:00 Well, you know, the interesting thing was printed, juvenile eating is we tend to think that because we found a solution or on a certain instant,
In our last cast, we discussed the power of active tracking for greater productivity. If not, it’s highly recommended you go back and listen to that cast first. You will learn about empowered choice and for that alone, the previous cast is worthwhile. Today on this cast, we discuss the importance of taking charge of the passive data being collected about you already and learning to track data that you can use productively without having to do all the work. In contrast to our active tracking discussion, we delve into the world of ambient data ripe for the picking, if you know the right ways to do so. Also, the pitfalls, perils, and opportunities that abound with passive productivity/wellness data tracking. Pull up a seat and join us for this important and timely discussion on passive tracking for productivity.
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Some recommended readings, even though we didn’t discuss these in the recording itself:
The Perils of Time Tracking
Productivity and Continuous Improvement - Measurement (and RescueTime) makes it happen, both Personally and at Work
If You’re Not Collecting Productivity Data, You’ll Never Succeed at Work
Items we discussed in the recording:
ManicTime
Statistics
Khan Academy - Statistics and Probabilities
Freshbooks
Google Fit
Getting Things Done by David Allen
Quantified Self
Nudge: Improving Decisions About Health, Wealth, and Happiness by Cass Sunstein and Richard Thaler
Exist
Instant
Gyroscope (mobile)
Time Doctor
WorkPuls
Worksnaps
RescueTime
ProcrastiTracker (OSS for Windows)
Workrave (RSI prevention but helps passively track your mouse/keyboard activity, free, Windows)
Upwork
Other notables we didn’t mention in this cast:
http://www.chronosmonitor.com/
https://motivateclock.org/en/features/
https://galapag.us/
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors.
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Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivitycast
the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Welcome back everybody to productivity cast the weekly show about all things productivity. I'm Ray Sidney-Smith. I'm here with Augusto Pinaud, Francis Wade, and Art Gelwicks. Last cast we discussed the concept and the power of active tracking and looking at that data in order to to increase productivity and and so if you have not listened to the last cast. I highly recommend that you go back and you listen to that one before you listen to this one, but generally we talked about the idea of empowered choice and that means taking the information that you have and then making in that informed choice going forward. So today I'd like us to discuss the importance of taking charge of passive data that is data that's being collected about you already. It's just being picked up from ambient the ambient environment in which you operate and the importance of actively tracking data passively that is being able to get data tracked around you and going forward and doing that. So today we're going to we're going to talk about the world of ambient data, you know, which I believe is really ripe for picking if you and and really it's all about knowing the right ways to do so some of the pitfalls perils and opportunities that are around you. When it comes to passive data collection and tracking. So let's let's dive into this. I really want to discuss sort of a couple of things here what passive tracking is to you all t...
You can track almost any kind of data and then review and reflect on that data to make informed decisions about your productive future. Most people, however, do not. Movements, like that of Quantified Self, whose tagline is “self-knowledge through numbers,” aim to help individuals track data to improve their lives in whatever way they choose. In this cast, the ProductivityCast team looks at the state of the world through the lens of active tracking (versus passive tracking, which we’ll cover in the next cast). We will talk about what active tracking is, how to be a productivity enthusiast with empowered choice, why and what to track, and how to do so with good ol’ pen and paper, or with the latest digital technologies. You don’t want to miss this conversation, so queue us up and listen as we discuss this prime topic of this hyperconnected time and Internet (of Things) Age.
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Quantified Self (DC Quantified Self)
Google Keep
Don’t Break the Chain
RemindMe
LifeSum
Goodnotes
Evernote / Penultimate
Eli Finkel’s Relationship/Marriage talk, in which he discusses a Gratitude Journal
GitHub
One Way to Overcome a Limit of the Quantified Self - Using Notifications
Becoming like the elite 11% who get all their tasks done each day Part 1
Can you be productive in 40 hours?
OmniTrack - https://www.youtube.com/watch?v=zRIuENNRjEM
Toggl
Habitica - (Contact Ray if you want to join the GTD Party)
GTD Productivity System in Google Sheets / Microsoft Excel template and tutorial
LoseIt
MyFitnessPal
BulletProof Coffee
MapMyRun
Google Fit
Apple Health
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
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Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Welcome everybody to productivity cast the weekly show about all things productivity. I'm particularly excited about our discussion, but this episode and next episode and and there's a very good reason why you see everyone identifies their overall satisfaction and fulfillment with their day differently, but there's no doubt that whether the factor or factors, by which we define our productivity is emotional or logical. It's all based on data, whether that data is correct incorrect positive or negative doesn't really matter. Today, thanks to technology and and greater awareness of this more people than ever are tracking all kinds of data.
about themselves and then using that data to make informed decisions about their productive futures. However, I think most people. Sadly, don't purposefully track that data around areas they like to improve and obviously I think they should movements like that of quantified self, which I'll describe in more detail and a bit their tagline is self knowledge through numbers and aims to help individuals track data to improve their lives in whatever way they choose. So we're going to have a conversation today about the state of the world through the lens of active tracking versus passive tracking which will cover in next week's cast, we're going to talk about what active tracking is how t...
As we discussed email in the last episode, email management of multiple accounts has its positives and negatives. All of us, Augusto, Art, Francis and I have multiple email accounts. And, to be honest, I don’t know many people who have only one solitary email account. But, whether you have one inbox, or 10 inboxes, one methodology that’s cropped up and lingered for nearly two decades is the idea of Inbox Zero. In this cast, we discuss the history of Inbox Zero (with the pros and cons), some related concepts that I’ve theorized over the years (namely my Inbox One and Tab Zero methods, the former of which I hinted at in the last cast), and get feedback and permutations from the ProductivityCast team. We close with some thoughts on email message processing. Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
https://www.youtube.com/watch?v=z9UjeTMb3Yk
“Inbox Zero” (GoogleTechTalks) by Merlin Mann
Getting Things Done by David Allen
43 Folders Series: Inbox Zero (also by Merlin Mann)
Forget ‘Inbox Zero’: Your empty email account means nothing
Evernote
Fujitsu ScanSnap iX500 (ScanSnap Cloud)
Ray’s Web browser corollary to Inbox Zero, Tab Zero
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
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1 00:00:00,000 --> 00:00:03,870 are you ready to manage your work and
2 00:00:02,159 --> 00:00:06,120 personal world better to live a
3 00:00:03,870 --> 00:00:07,350 fulfilling productive life then you've
4 00:00:06,120 --> 00:00:09,809 come to the right place
5 00:00:07,350 --> 00:00:12,090 productivity cast the weekly show about
6 00:00:09,809 --> 00:00:14,480 all things productivity here are your
7 00:00:12,090 --> 00:00:18,180 hosts ray Sydney Smith and Augusto
8 00:00:14,480 --> 00:00:21,750 pronounces weight and art Galax welcome
9 00:00:18,180 --> 00:00:25,410 everybody to productivity cast episode 0
10 00:00:21,750 --> 00:00:28,560 to 9 episode 29 inbox zero inbox 1 and
11 00:00:25,410 --> 00:00:30,800 processing email messages we are going
12 00:00:28,560 --> 00:00:33,600 to be talking about the all-encompassing
13 00:00:30,800 --> 00:00:37,559 inbox and how to deal with your inbox
14 00:00:33,600 --> 00:00:40,200 and so I wanted to lead off because as
15 00:00:37,559 --> 00:00:43,230 we discussed email in the last episode
16 00:00:40,200 --> 00:00:45,719 email management of multiple accounts
17 00:00:43,230 --> 00:00:48,390 has its positives and negatives all of
18 00:00:45,719 --> 00:00:50,640 us Augusto art Francis and I have
19 00:00:48,390 --> 00:00:53,219 multiple email accounts and to be honest
20 00:00:50,640 --> 00:00:56,489 I don't know how many people who have
21 00:00:53,219 --> 00:00:59,010 only one single solitary email account
22 00:00:56,489 --> 00:01:01,260 but whether you have one inbox or 10
23 00:00:59,010 --> 00:01:03,180 inboxes one methodology that's cropped
24 00:01:01,260 --> 00:01:08,010 up over the past decade is the idea of
25 00:01:03,180 --> 00:01:12,000 inbox zero it came from Merlin Mann who
26 00:01:08,010 --> 00:01:13,830 did a google Tech Talk back in 2007 and
27 00:01:12,000 --> 00:01:15,360 I will put a link to that in the show
28 00:01:13,830 --> 00:01:17,850
We all use email every day. It’s hard to imagine work and personal life pre-email technology. And, while it serves many functions, it also tends to multiply in numbers--literally, the number of accounts we create and manage over time. In this episode, the ProductivityCast team discusses how many email accounts we have, and the purpose of each email account in our productivity systems. Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Apple Mail
Newton
Outlook
Opera Mail
Gmail
Inbox by Gmail
Thunderbird
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
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1 00:00:00,000 --> 00:00:03,870 are you ready to manage your work and
2 00:00:02,159 --> 00:00:06,120 personal world better to live a
3 00:00:03,870 --> 00:00:07,350 fulfilling productive life then you've
4 00:00:06,120 --> 00:00:09,599 come to the right place
5 00:00:07,350 --> 00:00:12,090 productivity cast the weekly show about
6 00:00:09,599 --> 00:00:14,480 all things productivity here are your
7 00:00:12,090 --> 00:00:17,699 hosts Ray Sidney-Smith and Augusto
8 00:00:14,480 --> 00:00:20,100 Pinaud Francis Wade and Art Gelwicks
9 00:00:17,699 --> 00:00:22,920 Welcome back everybody to this episode of
10 00:00:20,100 --> 00:00:27,119 productivity cast this is episode zero
11 00:00:22,920 --> 00:00:30,510 two eight which is episode 28 how many
12 00:00:27,119 --> 00:00:32,759 email accounts do you have and why so
13 00:00:30,510 --> 00:00:34,620 email is possibly one of the most
14 00:00:32,759 --> 00:00:37,500 powerful communications technologies
15 00:00:34,620 --> 00:00:39,660 developed to date harness properly you
16 00:00:37,500 --> 00:00:41,700 can reach almost anyone in the working
17 00:00:39,660 --> 00:00:44,280 world easily and quickly and his email
18 00:00:41,700 --> 00:00:47,039 has grown in its uses so too has the
19 00:00:44,280 --> 00:00:48,030 number of email accounts each of us sort
20 00:00:47,039 --> 00:00:51,539 of has around us
21 00:00:48,030 --> 00:00:53,820 how many email accounts do you have why
22 00:00:51,539 --> 00:00:56,100 do you have them and are multiple email
23 00:00:53,820 --> 00:00:58,770 accounts making you more productive that
24 00:00:56,100 --> 00:01:00,629 is the topic of discussion today here on
25 00:00:58,770 --> 00:01:02,520 productivity cast your question is how
26 00:01:00,629 --> 00:01:08,159 many emails I have four how many emails
27 00:01:02,520 --> 00:01:09,780 I want I think it's gonna be a little
28 00:01:08,159 --> 00:01:13,380 bit of both today let's start it off
29 00:01:09,780 --> 00:01:17,310 with the discussion on how many email
30 00:01:13,380 --> 00:01:19,560 accounts each of us does have and then
31 00:01:17,310 --> 00:01:22,200 we'll get into the whys of those things
32 00:01:19,560 --> 00:01:26,220 I think it's just important for us to to
33 00:01:22,200 --> 00:01:29,970 sort of square up and see what the group
34 00:01:26,220 --> 00:01:31,710 here today is kind of dealing with so
35 00:01:29,970 --> 00:01:36,659 I'll start off and I'll say that I have
36 00:01:31,710 --> 00:01:38,400 four email accounts and the the rest I
37 00:01:36,
Have you ever taken time off of work and returned to find yourself not being as productive as you’d like? Whether it’s for a couple days away to a longer hiatus, leaving work behind and then getting back to work can be challenging to your productivity and systems. In this episode, the ProductivityCast team discusses how to get back to work effectively.
Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast | Getting Back to Work
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes | Getting Back to Work
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done by David Allen
ProdPod, Episode 69 -- “Day Reset” and Episode 105 -- “The Power of Daily Routines”
Raw Text Transcript | Getting Back to Work
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
Read More
1 00:00:00,030 --> 00:00:03,870 are you ready to manage your work and
2 00:00:02,159 --> 00:00:06,120 personal world better to live a
3 00:00:03,870 --> 00:00:07,350 fulfilling productive life then you've
4 00:00:06,120 --> 00:00:09,780 come to the right place
5 00:00:07,350 --> 00:00:12,090 productivity cast the weekly show about
6 00:00:09,780 --> 00:00:14,480 all things productivity here are your
7 00:00:12,090 --> 00:00:18,150 hosts ray Sydney Smith and Augusto
8 00:00:14,480 --> 00:00:20,160 pronounces weight and art Galax welcome
9 00:00:18,150 --> 00:00:22,380 back everybody to productivity cast the
10 00:00:20,160 --> 00:00:24,330 weekly show about all things personal
11 00:00:22,380 --> 00:00:25,970 productivity I'm ray Sydney Smith and
12 00:00:24,330 --> 00:00:28,590 I'm joined here with Augusto pinaud
13 00:00:25,970 --> 00:00:31,289 Frances weight and art Galax welcome
14 00:00:28,590 --> 00:00:35,910 gentlemen to the show thank you great to
15 00:00:31,289 --> 00:00:37,670 be here hey guys how's it going pretty
16 00:00:35,910 --> 00:00:41,820 well pretty well how's it going with you
17 00:00:37,670 --> 00:00:43,770 I've discovered that I've managed to do
18 00:00:41,820 --> 00:00:47,250 something unfortunate to my Chromebook
19 00:00:43,770 --> 00:00:49,110 there's a setting in most of these that
20 00:00:47,250 --> 00:00:51,660 allow you to change your trackpad to
21 00:00:49,110 --> 00:00:53,760 what's called Australian mode and I'm
22 00:00:51,660 --> 00:00:57,690 thinking oh that would be cool no it
23 00:00:53,760 --> 00:01:03,210 turns the trackpad upside down like the
24 00:00:57,690 --> 00:01:05,100 toilets right roll is now upside down
25 00:01:03,210 --> 00:01:07,680 now so my prod productivity is
26 00:01:05,100 --> 00:01:12,060 officially half today because every
27 00:01:07,680 --> 00:01:14,400 scroll is taking twice so yep yep I
28 00:01:12,060 --> 00:01:16,830 totally get that that's like the on max
29 00:01:14,400 --> 00:01:19,380 you can you can scroll two finger scroll
30 00:01:16,830 --> 00:01:21,810 up or down on the touchpad and of course
31 00:01:19,380 --> 00:01:24,930 I'm very skeuomorphic so I believe that
32 00:01:21,810 --> 00:01:26,759 the pad should be you should push up in
33 00:01:24,930 --> 00:01:28,200 order to push a piece of paper up and so
34 00:01:26,759 --> 00:01:30,540 therefore that should be the way the
35 00:01:28,200 --> 00:01:33,000 browser and all browsing should take
36
In today's world, it's impossible to remember everything we can know. From passwords to tasks to calendar appointments and more, there are data out there that simply don't belong rolling around clouding up our focus. And, thankfully, we have the ability to externalize this information from retention to recall. In this cast, the ProductivityCast team looks at the concept of the external brain as a productivity enabler. Enjoy! Give us feedback! And, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done by David Allen
Evernote
OneNote
TheBrain
Workflowy
Google Drive
OneDrive
Amazon Cloud Drive
Dropbox
Box
Instapaper
IFTTT
OTIXO
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
Read More
1 00:00:00,000 --> 00:00:03,840 are you ready to manage your work and
2 00:00:02,129 --> 00:00:06,060 personal world better to live a
3 00:00:03,840 --> 00:00:07,080 fulfilling productive life then you've
4 00:00:06,060 --> 00:00:09,510 come to the right place
5 00:00:07,080 --> 00:00:11,880 productivity cast the weekly show about
6 00:00:09,510 --> 00:00:13,920 all things productivity here are your
7 00:00:11,880 --> 00:00:16,490 hosts Ray Sidney-Smith and Augusto
8 00:00:13,920 --> 00:00:18,840 Pinaud with Francis Wade and Art Gelwicks
9 00:00:16,490 --> 00:00:20,760 welcome back everybody to productivity
10 00:00:18,840 --> 00:00:23,160 cast the weekly show about all things
11 00:00:20,760 --> 00:00:24,660 personal productivity I'm Ray Sidney-
12 00:00:23,160 --> 00:00:27,900 Smith and I'm here with Augusto Pinaud
13 00:00:24,660 --> 00:00:30,090 Frances Wade and art Galax welcome to
14 00:00:27,900 --> 00:00:33,660 productivitycast gentlemen wait the
15 00:00:30,090 --> 00:00:36,510 year hey how you doing we're gonna be
16 00:00:33,660 --> 00:00:38,790 talking about today the idea of the
17 00:00:36,510 --> 00:00:40,530 external brain and I and I just wanted
18 00:00:38,790 --> 00:00:42,180 to disclaim this for anyone who might be
19 00:00:40,530 --> 00:00:45,149 listening to us I know a couple of our
20 00:00:42,180 --> 00:00:46,079 listeners are medical doctors and so for
21 00:00:45,149 --> 00:00:47,969 those of you who are medical
22 00:00:46,079 --> 00:00:50,690 professionals please know that we are
23 00:00:47,969 --> 00:00:54,000 not talking about the the the assistive
24 00:00:50,690 --> 00:00:55,500 devices and and so forth that are called
25 00:00:54,000 --> 00:00:57,809 external brains we're talking about the
26 00:00:55,500 --> 00:00:59,820 productivity focus concept of the
27 00:00:57,809 --> 00:01:01,859 external brain but what we're gonna do
28 00:00:59,820 --> 00:01:04,769 today in this episode is really define
29 00:01:01,859 --> 00:01:06,720 what an external brain is we're then
30 00:01:04,769 --> 00:01:08,760 gonna talk about why it's important in
31 00:01:06,720 --> 00:01:11,100 at least personal productivity for you
32 00:01:08,760 --> 00:01:13,619 to have an external brain once we are
33 00:01:11,100 --> 00:01:15,960 all sort of on the same page in terms of
34 00:01:13,619 --> 00:01:18,150 what it is and then we're going to talk
35 00:01:15,960 --> 00:01:21,090
25 episodes! Thank you all for listening and helping us grow the ProductivityCast community!
As we grow and change in our personal and professional lives, we should all consider if the way you see your “next actions” (the granular, physical tasks we take to move projects forward, a la Getting Things Done by David Allen). If we approach next-action crafting in time chunks smaller or larger, or based on different contexts, than you need to accomplish them, then we’ll see ourselves being less effective. In this cast, the ProductivityCast team addresses the issue of priming ourselves to appropriate next-action thinking in our productivity systems.
Enjoy! Give us feedback! And, again, thanks for listening!
If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Ray Sidney-Smith
Augusto Pinaud
Francis Wade
Art Gelwicks
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Getting Things Done: The Art of Stress-Free Productivity by David Allen
Quantified Self (DC Quantified Self - Ray is the Organizer)
Eisenhower Matrix (Merrill-Covey Matrix)
Holmes-Rahe Life Stress Inventory
Life changes to give you pause to know it’s time to reflect on the structure, time and contexts of your next-action planning:
1- Birth
2- Death
Professional Transitions
3- I've Been Demoted!
4- I've Been Promoted!
5- I've Been Hired!
6- Unemployment (whether involuntary or by choice)
7- Changing Careers (while employed or not)
8- Starting School
9- First Job
10- Moving Home
11- Moving Office
12- Downsizing Home
13- Starting Retirement
15- Marriage / Long-Term Commitment
15- Divorce / Separation / Ending a Long-Term Relationship
Calculator - Do You Need a Task Management Improvement? by Francis Wade
Francis: “The Ultimate, Evergreen Guide to Choosing Your Next Task Management App or Practice.” Plus. the stuff on implicit vs explicit tagging is in my book which is being updated - http://perfect.mytimedesign.com. Francis also included the idea in this paper - http://www.2time-sys.com/can-time-actually-be-managed/
Francis: The idea of facing changing constraints as task load increases, and the need to see a change is also mentioned in this article: What are the greatest task management tools, and why?
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).
Read More
1 00:00:00,030 --> 00:00:03,870 are you ready to manage your work and
2 00:00:02,159 --> 00:00:06,120 personal world better to live a
3 00:00:03,870 --> 00:00:07,350 fulfilling productive life then you've
4 00:00:06,120 --> 00:00:09,780 come to the right place
5 00:00:07,350 --> 00:00:12,360 productivity cast the weekly show about
6 00:00:09,780 --> 00:00:15,480 all things productivity here your hosts
7 00:00:12,360 --> 00:00:17,430 ray Sydney Smith and Augusto pronounces
8 00:00:15,480 --> 00:00:21,240 weight and art Galax welcome back
9 00:00:17,430 --> 00:00:23,609 everybody to episode 25 of productivity
10 00:00:21,240 --> 00:00:26,460 cast and so I just want to thank you all
11 00:00:23,609 --> 00:00:28,740 for listening to productivity cast and I
12 00:00:26,460 --> 00:00:31,650 want to welcome to the show today
13 00:00:28,740 --> 00:00:35,100 gusto pinaud francis Wade and art Galax
14 00:00:31,650 --> 00:00:37,380 welcome to the show gentlemen guys I'm
15 00:00:35,100 --> 00:00:40,680 doing really well and as I was saying
16 00:00:37,380 --> 00:00:42,239