Invoice Data Capture & Accounts Payable Automation: Recent Episodes
Tim Robertson
Informative posts and video recaps about invoice data capture, invoice processing, AP Automation and purchase automation. Sponsored by Centsoft - Easy to Use AP Automation
Centsoft, a leading provider of accounts payable automation, has announced AP Automation for Small Business, complete with invoice data capture and automated approval workflows. The cloud-based SaaS application provides accounts payable software for small business that helps business owners to eliminate the drudgery related to vendor invoice processing.
Centsoft provides small business owners with an easy-to-use intuitive system for capturing invoice data from incoming supplier invoices. Invoices are put into an approval workflow to managers and supervisors for approval, and invoices can be approved 24/7 on smartphone, tablet, or desktop.
https://centsoftautomation.com/ap-automation-for-small-business/
Many small business owners wear several different hats. They want to automate repetitive tasks and focus on higher value work.
Centsoft reduces manual work in several ways. Manually keying vendor invoice data into an accounting system is not a good use of time. Centsoft automatically captures invoice data into a central dashboard, where the invoices can be viewed, managed and processed.
Finance administrators spend a lot of time chasing down approvals for the purchases made by different people in the business. This is usually done with emails and phone calls, and using spreadsheets to track the invoices related to different projects.
Centsoft provides an automated approval workflow, so that approvers can approve the invoice on their smartphone, tablet or desktop. Administrators can see where every invoice is in the approval process. Once approved, invoices are then sent to the accounting system or ERP for recording and payment.
“Centsoft integrates with popular accounting systems like Quickbooks and SAP Business One” said Steven Stachyra, Sales Executive for Centsoft, “and that includes ERPs like Dynamics 365 and NetSuite.”
Invoices arrive by mail or email, and are scanned by Centsoft. The data inside each invoice is then populated in an intuitive central dashboard. Finance administrators can check that the data is accurate, make adjustments, apply coding and send the invoice out for approval.
Artificial intelligence works in the background to learn account codes and over time makes suggestions on how to code items on each invoice.
A searchable invoice archive in the cloud gives administrators access to invoices after they have been paid, which is useful for external audits and internal investigations.
Centsoft gets high marks for “ease of use” on third party software review sites. Reviewers for AP automation software say that “ease of use” is one of the most important things they consider when making a purchase.
To find out more about Centsoft AP Automation for Small Business, visit https://centsoftautomation.com/ap-automation-for-small-business/
About Centsoft
Centsoft offers a robust, cloud-based AP Automation platform to streamline all of the steps in the accounts payable process. Centsoft’s AI learns and proactively suggests vendor information and coding suggestions. Centsoft is a leading provider of SaaS solutions that automates the management of incoming invoices for over 1,600 companies. Centsoft easily integrates with popular ERPs and accounting systems.
https://centsoftautomation.com
Centsoft has introduced invoice processing for Microsoft Dynamics 365 Business Central that automatically captures invoice data from both mailed and emailed invoices. The platform has an approval workflow that lets supervisors and project managers approve invoices on a desktop, tablet, or smartphone. The cloud software has a searchable invoice archive and a complete audit trail for audits and investigations.
https://centsoftautomation.com/ap-automation-for-dynamics-365/
An automated invoice processing system saves finance administrators time and energy. Both paper and emailed invoice data is scanned and captured by the system, showing up in the Centsoft intuitive central dashboard with all of the data fields filled in. That saves time because many businesses are still manually keying invoice information into their accounting system or ERP.
Centsoft Invoice Processing is a cloud service that lets supervisors and project managers approve their purchases on desktop, tablet or smartphone. Finance administrators appreciate that invoices can be matched to specific projects, having an approval workflow that is visible and up to date, complete with a time-stamped invoice log.
The invoice processing system has automated invoice capture software built in, so administrators don't have to worry about separate applications for OCR or other capture methods. Centsoft also has an invoice archive with a complete search function, so that users can search for any data on an invoice, rather than search for the information available in only very specific fields.
"Finance administrators are looking for automated invoice processing solutions that remove time-consuming manual work," said Lisa Berkstresser, North America Centsoft Product Manager, "and Centsoft adds more time to their day with an easy to use AP automation platform that captures invoice data and manages invoice approvals."
Some of the features Centsoft offers include the ability to flag invoices, messaging to team members, the ability to split invoices that come attached in a bundle and the reconciliation of credit card purchases. Flagged invoices are placed in a folder on the main dashboard. Users can quickly find invoices that are to be re-invoiced, blocked, or credited.
Finance administrators appreciate both the time and cost savings because Centsoft cannot only index invoice data but also get approvals faster with less effort.
Centsoft Invoice Processing in the cloud integrates with Microsoft Dynamics 365 Business Central. Ledgers are imported to Centsoft so that coding can be handled as usual. When invoices are approved, they’re automatically transferred to Dynamics.
To get more information and book a demo: https://centsoftautomation.com/ap-automation-for-dynamics-365/
About Centsoft
Centsoft offers a robust, cloud-based AP Automation platform to streamline all of the steps in the accounts payable process. Centsoft’s AI learns and proactively suggests the best way to record and process invoices for fast and easy approval. Centsoft is a leading provider of SaaS solutions that automates the management of incoming invoices for over 3,000 companies. Centsoft easily integrates with popular ERPs and accounting systems.
https://centsoftautomation.com
Centsoft is a cloud-based AP automation platform that automates the process of inputting vendor invoices. The invoice OCR technology captures all the essential invoice data from both emailed and paper invoices.
Businesses using Dynamics 365 Business Central are looking to optimize the processing of vendor invoices. Currently many organizations are manually keying in their supplier invoices, a process that is fraught with error and wasted time. As well, companies that need to have their invoices approved by project managers or someone other than the finance administrator are looking for flexible approval workflows without the hassle of emails and spreadsheets.
Along with invoice OCR, Centsoft has an automated workflow that allows finance administrators to see all incoming invoices in a central dashboard. Approval workflows to project managers and other approvers in the organization automatically receive the invoices they are responsible for. They approve the invoice on a laptop, tablet, or smartphone.
Centsoft seamlessly integrates with Microsoft Dynamics 365 Business Central. When invoices are approved, they're automatically transferred to Dynamics.
For more information about Centsoft AP Automation and Invoice Capture for Microsoft Dynamics 365 Business Central: https://centsoftautomation.com/ap-automation-for-dynamics-365/
Centsoft AP Automation captures vendor invoice data automatically. It saves administrators frustration and time manually keying supplier invoice data to their accounting system.
https://centsoftautomation.com/ap-automation-for-dynamics-365/
Businesses using Dynamics 365 Business Central are looking to optimize the processing of vendor invoices. Currently many organizations are manually keying in their supplier invoices, a process that is fraught with error and wasted time. As well, companies that need to have their invoices approved by project managers or someone other than the finance administrator are looking for flexible approval workflows without the hassle of emails and spreadsheets.
Centsoft AP Automation for Dynamics 365 Business Central captures invoice data automatically. The invoices show up in a central dashboard where the finance administrator can forward invoices to managers to approve. The AP solution uses AI to learn the user's accounting codes, saving time and effort when performing this task.
The invoice automation solution has a fast setup time and gets 4-5 stars for ease of use in third party review sites such as Capterra.
"Some of the biggest issues finance administrators have is capturing invoice data and having an approval workflow that is not manual," said Lisa Berkstresser, North America Centsoft Product Manager, "and Centsoft not only captures mailed and emailed invoice data, but lets approvers quickly view and approve invoices on mobile, tablet or desktop."
Centsoft is paperless AP that optimizes invoice processing. The cloud-based solution is approval workflow software that gives finance administrators a more efficient way to process and approve thousands of invoices each year. Automated workflows route invoices to the proper person and/or persons within the organization. Through approval rules dictated by administrators, invoices are handled by the right project manager or approver in the field.
The searchable invoice archive let's finance administrators search for any data on the invoice, a valuable function that goes beyond just being able to search for specific data fields. A time-stamped audit trail complete with an invoice log provides verification information for auditors and investigations.
Administrators can create "flags" to, for example, remember a task linked to an invoice. Flagged invoices are placed in a folder on the main dashboard. Users can quickly find invoices that are to be re-invoiced, blocked, or credited.
Centsoft integrates with Microsoft Dynamics 365 Business Central. Ledgers are imported to Centsoft so that coding can be handled as usual. When invoices are approved, they’re automatically transferred Dynamics. In most cases, the invoice image is sent over so that users can easily open it from within Dynamics.
For more information and to book a demo:
https://centsoftautomation.com/ap-automation-for-dynamics-365/
Invoice scanning and OCR software is capable of automatically and intuitively detecting/learning unique vendor invoices based on their respective layouts, allowing the scanning and/or importing of data from emailed or paper invoices with more efficiency. Intelligent OCR also intuitively performs field mapping and data collection.
- Scans paper invoices (from your browser), capturing header and line item invoice fields
- Easy-to-use and intuitive, browser-based interface
- Gets high marks for ease of use and an intuitive interface
- 95% accuracy rates for paper, 100% accuracy rates for email
- Integrates seamlessly with your ERP
In this podcast, we demonstrate how Intelligent OCR captures data from scanned invoices, in this case a 10 page invoice with over 50 lines.
Our invoice capture software solution, Intelligent OCR, is an effective way to intelligently capture data from both email and paper invoices, eliminating the need for time consuming and costly manual data entry.
Organizations are looking for ways to automate their financial operations. The problem with many ERP solutions is that they don’t handle essential accounts payable processes very well. As a result, AP teams end up having to manually match POs, key in invoice data, deal with file folders, use couriers or email to chase down approvals, and more.
Many businesses with multiple entities need to be able to run transactions for all payables and receivables through a central office, let each entity manage its own transactions, or a combination of both. This can be hard to do with Dynamics GP alone.
Organizations using Microsoft Dynamics GP can use Binary Stream’s Multi-Entity Management (MEM). MEM for Dynamics GP accurately posts the due-to and due-from journal entries across multiple General Ledgers inside a single Dynamics GP instance, while still upholding role-based permissions
Palette’s AP Automation solution for Dynamics GP is a configurable, modules-based solution available in the cloud. It captures invoice data, provides a robust approval workflow, automates the matching of purchase orders and invoices, and has a searchable invoice archive for auditing purposes.
Book a demo today to see how Palette can empower your organization.
Invoice capture software for your accounts payable process
Manually entering invoice data eats up a lot of time and can be a stressful part of your day. Having spoken with many prospects and customers over the last year, we have found that manual invoice data entry is one of the main reasons business owners are seeking ways to automate their accounts payable functions.
If you are researching invoice capture software make sure you look at products that give you a full feature set. You don’t want to just capture the invoice information, you also want to be able to setup an approval workflow so that your incoming vendor invoices can be approved by members of your team.
You want to have a good integration with your ERP or accounting system so that information is shared back and forth with the invoice capture software.
Benefits of using Centsoft invoice capture software
With Centsoft the emailed or paper invoice appears in the dashboard, with all of the data fields filled out. You can review the invoice to ensure the data is accurate before sending it out for approval, or sending it to your accounting system for payment.
Another benefit of having your invoices scanned by software is that the data is now searchable in an archive. That means you can search for any information that was on the invoice, and find the invoice to review.
Book a demo of Centsoft and stress-free invoice capture software today!
In this guest podcast, EchoVera demonstrates how Intelligent OCR captures data from scanned invoices, in this case a 10 page invoice with over 50 lines.
Intelligent OCR is an effective way to intelligently capture data from both email and paper invoices, eliminating the need for time consuming and costly manual data entry.
Intelligent OCR is capable of automatically and intuitively detecting/learning unique vendor invoices based on their respective layouts, allowing the scanning and/or importing of data from emailed or paper invoices with more efficiency. Intelligent OCR also intuitively performs field mapping and data collection. See more about Intelligent OCR here.
AP Automation for Engineering and Construction
Finance administrators for engineering and construction firms have to struggle with matching invoices to projects, and tracking down project managers in order to get approvals for payment. That's where accounts payable solution providers might help. AP automation in the construction industry is changing the way finance administrators process supplier invoices.
This time consuming and unnecessary workload can be eliminated with Palette's AP Automation for Engineering and Construction. The cloud software captures invoice information digitally, routes invoices to approvers on laptop or mobile devices, flags exceptions, and has a searchable invoice archive.
AP Automation in the Construction Industry
Using an automated workflow and a central dashboard, Palette automates the processing of PO and non-PO invoices. It keeps finance people happy because invoices can be booked to individual projects, and saves them time chasing project managers for approvals. Project managers appreciate being able to approve an invoice with one click on a laptop or mobile device.
Palette’s capture solution ensures you eliminate paper completely. Whether invoices are received as paper or email formats, the data is captured quickly and efficiently. No manual data entry is required.
A step-by-step documented history of invoice transactions is recorded, including communications between internal staff and suppliers. Palette creates a complete searchable invoice archive for reference and auditing purposes for all of your projects.’
Schedule a Demo and see how Palette’s AP Automation for Engineering and Construction firms can help your organization.
For more information: https://www.palettesoftware.com/solutions/industries/construction-and-engineering/
Palette is one of the world's foremost accounts payable automation companies providing P2P construction solutions.
Construction companies have unique needs when it comes to handling supplier and vendor invoices. Centsoft solves some of the issues administrators and project managers experience on a day-to-day basis.
Keeping Administrators and Project Managers Happy
The administrator’s workload is reduced because there is no need for manual signatures, paper files are eliminated, and invoices are searchable in an archive. The administrator is confident that invoice approvals go to the right project manager because the approval workflow is programmed right into the system.
For project managers, it’s easy to find items on previous invoices to see what they paid in the past for goods and services, and price compare. As well, it’s easy to find specific projects by their names rather than by GL account code numbers.
Administrators can give auditors limited access to the search system so that auditors can view any invoices, project, or time period they need to.
The Centsoft success team gets construction company users up and running with approval workflow and invoice automation in a matter of days.
Centsoft integrates with popular ERPs such as Quickbooks, NetSuite, Dynamics 365, Workday and SAP Business One. The software automatically imports the vendor register, vendor accounts, and currencies.
Book a free demo and find out how Centsoft Accounts Payable Software for Construction can help you save time and money.
Finding vendor invoice information can be problematic in many vendor invoice processing systems. Often you have to have very specific information to find what you are looking for.
With Centsoft, ANY information on an invoice can be searched. This is a big time saver for small business owners and administrators.
You can search for numbers, phone numbers, text excerpts, product numbers – anything on the invoice – and more. Search invoices from the overview, or go to the more advanced invoice finder. When you want to search based on a supplier, a project, or an account, simply fill in the information in each box and click on “Search”. You’ll get a list of all the hits.
When you find the invoice you’re looking for, just click on it to open.
Once you have obtained your search results, you can export the information to Excel to continue working there, or select multiple invoices from the search results and add them to a single PDF, which is easy to email or print.
To find out more about Centsoft's search function, click here.
Business owners are looking for ways to be more efficient when it comes to processing vendor invoices. Manually keying in invoice data to Quickbooks is time consuming, and there is a better alternative to this manual process.
Yoo can scam and import vendor invoices into Quickbooks Online and Quickbooks Desktop with Centsoft Invoice OCR and AP Automation.
Centsoft changes invoice importing for you exponentially. It extracts invoice data from any emailed invoices you receive, and if you still are receiving paper invoices, it will capture all the data from a scanned invoice using OCR.
Centsoft:
- Processes invoices directly from email – eliminating the need to print and key in
- Extracts data from scanned paper invoices, capturing all relevant invoice fields
- Gets high marks from reviewers for the simple setup and user experience
- Integrates seamlessly with Quickbooks
- Gives you a mobile approval workfow and convenient invoice processing - all in one package!
Find out more about Centsoft Invoice OCR - Vendor Invoice Import - here >
Many healthcare organizations are digitally transforming their operations by deploying state-of-the-art technologies for fraud prevention, business processes improvement, regulatory compliance, and spend management. One target of the technology is to eliminate paper processes and lengthy approval cycles with accounts payable automation.
Palette and Project Hosts have made available SecureCloud P2P, an ultra-secure white label AP Automation and Purchase to Pay cloud service for healthcare companies. The two companies came together to design and deploy both private and public cloud environments offering unparalleled uptime, infrastructure, security, compliance, and support.
“Healthcare organizations have specific demands for security,” said Michael Cichy, Palette Software, “which includes standards and certifications in their cloud management such as HITRUST and HIPAA.”
SecureCloud P2P offers healthcare companies a secure platform for AP Automation and Purchase to Pay. The platform enables companies to capture vendor invoice data, process invoices with an approval workflow, automatically match POs, automate purchase requisitions and more.
Following a risk-based approach with multiple layers of security and best practices, SecureCloud P2P’s host environment encompasses a set of 16 necessary operating procedures and practices that continuously evolve according to industry trends and regulatory policies.
To get your copy of the whitepaper outlining these procedures and practices, go to
https://www.palettesoftware.com/whitepaper/saas-security-standards-for-healthcare/
About Palette Software
Palette Software is a market-leading vendor of financial process automation for domestic and global corporations. Palette solutions automate the connecting and matching of purchase orders, invoices and contracts, on-premise or in the cloud. Customers experience significant and measurable cost savings, productivity gains and operational excellence. Palette solutions are GDPR compliant and optimize financial management for more than 4,000 customers in 50+ countries. With 25 years of experience, Palette and its partners offer automation solutions for organizations of all sizes worldwide.
palettesoftware.com
About Project Hosts
Project Hosts implements security and compliance on Microsoft Azure for the US Federal government, healthcare organizations, financial institutions and commercial enterprise. Project Hosts’ pre-audited environments give organizations turnkey compliance for their applications, removing a key barrier to migration from on-premise deployments into Azure.
Project Hosts environments hold certifications and authorizations from ISO 27001, HIPAA, HITRUST, FedRAMP, and the DoD, including a DoD IL5 PATO. Project Hosts is just 1 out of 7 companies to achieve this authorization.
Healthcare organizations, federal, state and local government agencies, financial institutions and commercial enterprises rely on Project Hosts to ensure they have a cloud solution that meets their business needs, their budget and most importantly, protects their organization, employees and data from unauthorized access or theft.
projecthosts.com
Fraudulent practices are driving healthcare organizations to be more diligent with the security of the SaaS software platforms they use.
By standardizing the ordering of goods and services, healthcare companies can reduce fraud, optimize expenditure, control indirect spend, negotiate discounts with key suppliers, and gain critical insights.
The SecureCloud P2P healthcare platform provides intelligent functionality for different accounts payable process areas:
• Digital Capture
• AP Automation
• Purchase Automation
• Document Archiving & Audit TrailSecureCloud P2P is a global P2P healthcare solution for multiple ERPs, countries, currencies, and tax rules, with unlimited users, no user license costs, bulletproof compliance control, and minimal IT involvement.
It’s a modules-based cloud solution that grows with the healthcare organization.
Seamless integration with popular ERPs such as NetSuite, Oracle E Business Suite, Sage 200, SAP Business One, SAP R/3, Dynamics AX, NAV, and 365
Built and designed by Palette in partnership with Project Hosts.
Palette Software essential accreditations such as SOC1, SOC2, HIPAA, GDPR Ready, and PEPPOL. Project Hosts accreditations include HITRUST, HIPAA, ISO 27001, FedRAMP, DOD IL5.
See the blog post here:
https://www.palettesoftware.com/blog/ap-automation-for-healthcare-with-the-security-organizations-demand/
Download the whitepaper here:
https://www.palettesoftware.com/whitepaper/purchase-to-pay-for-healthcare-with-securecloud-p2p/
Centoft, an AP automation software for small business owners, integrates with Quickbooks Desktop
Centsoft AP Automation cloud software for small businesses integrates with Quickbooks Desktop quickly, and business owners are appreciating the fast setup time.
Quickbooks Desktop is one of the world’s leading accounting packages for small and medium sized businesses. Having a seamless integration experience is important for small businesses that do not have the resources to deal with complicated technical integrations for their accounting software.
The Centsoft team gets Quickbooks users up and running with their approval workflow and invoice automaiton in 24 hours. With business owners only paying for each invoice they process, the solution is an economical choice for small businesses processing and approving 5,000 or more supplier invoices per year.
You can see more features about Centsoft for Quickbooks Desktop here:
https://centsoftautomation.com/quickbooks-desktop/
Centsoft has built-in communication so each and every invoice is trackable. Approvals can be made on desktop, laptop, tablet, and smartphone 24/7 – an important feature that reduces back-and-forth emails and missed payments.
When Centsoft integrates with Quickbooks Desktop it automatically imports important settings including the vendor register, vendor accounts, and currencies.
Centsoft also automates the process of capturing both emailed and paper invoices, making all the invoice data available in an intuitive dashboard. That eliminates the manual keying of invoice data into Quickbooks.
The Centsoft search engine gives fast access to historical data and a wide range of reports. Small business owners can search on all the invoice data – not only on “accounts used” or vendor name – which is a big feature for time-strapped business owners.
For more information about Centsoft visit:
https://centsoftautomation.com/quickbooks-desktop/
Centsoft AP Automation cloud software with mobile approval workflows integrates with Quickbooks Online very quickly – with just a few clicks.
Quickbooks Online is one of the world’s leading accounting packages for small and medium sized businesses. Having a seamless integration experience is important for companies that do not have the time or money to deal with complex integration procedures.
Centsoft has a fully transparent integration with QuickBooks Online. All the accounts payable work with supplier invoices is done within Centsoft. In addition to the invoices being posted to the correct account, project and cost center, users can also see the invoice image in both Centsoft and QuickBooks.
Quickbooks users can scan paper invoices directly into Centsoft, or send electronic PDF invoices directly to the intuitive Centsoft dashboard. Invoices are recorded in Centsoft, recognized and digitized.
Centsoft users can create dynamic approval workflows and submit vendor invoices for approval to one or several people at once, allowing teams to approve invoices on any device 24/7.
Centsoft can be customized according to a business owner’s needs. Workflows can easily be created to automate the process for approvers. Centsoft helps to customize routines and work processes.
The actual interpretation of invoices can be done in different ways. For example, you can use cloud services or choose to send your invoices to a scanning interpretation company.
AI software proactively suggests the best way to record and process invoices for fast and easy approval, or if an adjustment is required. The powerful search engine allows for easy access to historical data and a wide range of useful reports.
For more information about Centsoft and the Quickbooks Online Integration, visit
https://centsoftautomation.com/how-it-works/
About CentsoftCentsoft, a subsidiary of Palette Software, offers robust and cloud-based software to streamline all of the steps in the accounts payable process. Centsoft’s AI learns and proactively suggests the best way to record and process invoices for fast and easy approval. Centsoft is a leading provider of SaaS solutions that automates the management of incoming invoices for over 3,000 companies. Centsoft easily integrates with Quickbooks Desktop and Quickbooks Online.
https://centsoftautomation.com
Guest Podcast:
For larger organizations, matching purchase orders to invoices and goods receipts is usually done manually. Not only is it a time consuming and inefficient process involving paper files, searching through folders, and emailing or calling approvers to clear up exceptions. In this guest podcast, Palette talks about Palette's AP Automation solution and the 2 and 3 way matching engine that automates the PO matching process.
The "cascading" matching engine performs the matching function with both internal or external purchase orders, and sends the matched invoice to the ERP for payment. Exceptions are put into an approval workflow that sends all of the information necessary for an approver to clear the exception. See more about automated PO matching from Palette here.
This recording covers posting and approver flow, and how you can choose different options to suit your business.
Invoices are scanned and sent to Centsoft. Centsoft converts all invoice information electronically and suggests the best way to record and process the invoice for fast and easy approval, or if an adjustment is required. Centsoft is integrated with Quickbooks and everything you do in Centsoft is seamlessly updated to Quickbooks without any further action required.
- Centsoft offers automatic invoice coding and approval of recurring invoices
- Find old invoices fast with free text search for all the information on an invoice
- Ability to easily compile all appendices for invoices by the end of a project
- Navigation is clear with an intuitive layout
- The approval workflow is easy for managers and approval routines are as painless as possible
For more information visit: https://centsoftautomation.com/quickbooks-ap-automation/
Centsoft AP automation for Quickbooks Online is a robust cloud-based AP automation software that streamlines all of the steps in your accounts payable process. Centsoft handles everything from receiving invoices, to capturing and approval, to automatically syncing the information with Quickbooks. AI learns and proactively suggests in real time the best way to record and process invoices for fast and easy approval.
- Automatic invoice capture & recording
- Complete automation - no manual entry
- AP approval in the Cloud - via mobile or desktop
- Powerful report engine - collect and print invoices
- Complete integration with Quickbooks Online
- Search everything - all invoice data is searchable
- Create dynamic approval workflows that fits your team
- Artificial intelligence helps you code invoices for payment
For more information, visit https://centsoftautomation.com/quickbooks-ap-automation/