Done!: Recent Episodes
David Stiernholm
Have you started building AI agents yet?
In the final episode of the season of Done!, you'll get a method that helps you quickly get started with creating agents.
What agent or skill have you built that you're especially pleased with? Write to me and tell me, because I'm always looking for new ideas about what I can create myself so that I can get more work done more easily during my workdays.
Thank you for today and for this season! Now Done! and I are taking a summer break. We'll both be back on Monday, August 17.
Book a talk by me about easing stress by enhancing structure for your kickoff this autumn.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you have a lot on your plate right now before summer?
You're in good company with many others.
Done! this week is about something you can do now to have a more relaxing vacation later.
What tricks do you use to tie up loose ends before taking time off? Write to me and tell me. I'm curious to hear what works for you!
Give employees a less stressful work situation - book a talk by me about working in a structured way for your next meeting
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Things take time, but how much time? Maybe more time than necessary.
This week, Done! is about how you can streamline the time tasks take and use your time more effectively.
Do you apply Parkinson's Law in a completely different way? How? Please, tell me. I am curious to hear.
Book a talk by me about working in a structured way for the summer conference.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
What will you do with the extra time you gain?
This week's episode of Done! is about how to make the best use of the hours you free up.
When you suddenly have extra time available, what do you want to devote it to? Write to me and tell me. Maybe I can get ideas for what I want to dedicate time to the next time my set of work tasks changes.
Book a talk with me about working in a structured way for your next meeting!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Having a morning routine is one thing, but how do you clearly transition into the weekend?
This week's episode of Done! is about how to best wrap up work on Friday.
Do you already have a workweek closing routine? What does it look like? If you would like to tell me, I would be happy, because I collect details about structure and I'm always curious to hear about my listeners' ideas.
Here's how Kalin Setterberg Data has internal meetings on fixed days.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
When it's just too much and it doesn't seem to calm down – what can you do to reduce stress?
This week's episode of Done! is about what you need to ask yourself to gain more control over your work situation.
The study by Rathakrishnan et. al. I mention in the episode, you will find here.
What makes you feel in control of your work situation? Write to me and tell me. I see what helps me and those I help with structure, and I'm curious about what it is for you.
What needs to change for you to feel tip-top?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Which automations do you currently have running?
That can be hard to answer.
In this week's episode of Done!, you'll hear how I get an overview of my agents (and why it's important).
How have you created a good overview of all the agents, automations, and automated flows you have running in your work? Write to me and tell me, because I'm very curious about how you and others are doing it. The need to take control of this is growing rapidly.
Have you heard about this proven method that increases the efficiency of your whole team and office?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
How should you quickly find the right email? You don't want to spend time searching.
This week's episode of Done! is about an IBM study that guides you on whether you should use folders or just search.
Here's how to search more efficiently in Outlook, in Gmail and in Mail for Mac.
Do you have a favorite search term that you use often? Do you search for a specific keyword, by sender, by whether the email contains an attachment, or some other smart combination? Write to me and tell me!
Have you heard of this method for resolving priority conflicts between colleagues?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Did you know that there doesn't have to be a conflict between short-term rewards and long-term goal achievement?
This week's episode of Done!, No. 675, is about a recent meta-study on what you can do to prioritize more easily so that you'll be grateful later.
What immediate rewards have you linked to your long-term work? Write to me and give me examples — I'm curious.
Here's how Mike Davidson manages to write shorter emails.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Is it OK—or even smart—to take breaks when you have a lot to do?
Yes!
In this week's episode of Done! you'll hear about a study that points to how you can contribute to a healthy break culture in your workplace.
What does a beneficial micro-break look like for you? When do you take it? What do you do during it? Please, tell me in an email! I'm curious to hear.
Do you know when the non-structure is the best structure?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
"Reply all." Who came up with that email feature that makes work life a bit more frustrating for many of us?
In this week's episode of Done! you'll get help getting rid of some unnecessary emails.
Give me an example of when you used a form to collect responses in a situation where it wasn't the obvious choice! I'm curious to hear about your positive experience, so please write to me!
Here's how to avoid seeing what you cannot do yet!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
It is effective to read email in batches — you probably already know that. But have you considered that you can batch in one more dimension at the same time?
In Done! No. 672 today, I share an ingenious trick for handling email even faster that I received from a listener.
Do you also use categories in your email the way Karolina does? If so, would you like to tell me what some of your categories might be? I am curious. Your email will, of course, be categorized in my inbox as an extra dear email with high priority!
Notify that you will soon be on vacation!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
When the projects are many, how can you keep track of them all so you avoid having tasks dropped in your lap at the last minute?
This week's episode of Done! is about a good habit to adopt.
Do you recognize yourself in my client's situation that I describe? How do you keep track of a large number of projects without something you need to do being missed until the last second? Write to me and tell me. I constantly see how other people have created order and overview in their own way, and it enriches me greatly. I am curious about how you have done it.
Here's how to learn something new in less than 10 minutes.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you want concrete examples of what you could automate?
In this week's episode of Done! you get exactly that, because today I'm sharing 10 automations that help me almost every day.
Which automation do you have set up that comes to mind when you see my list? Tell me about it in an email. I want to hear and be inspired to test more automations than I have so far.
Are you using OneNote, Planner, and To Do for the right thing?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Meetings that start late have been shown to have more negative consequences than one might think.
This week's episode of Done! - No. 669 – is about what you can do to reduce the risk that you are the one affected.
What is your trick for always arriving on time to meetings? Send me your tips! I would like more suggestions than the four examples I gave here, so I am curious about what you have to share.
Are you prepared for the unforeseen?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you fear that you will lose your job to AI?
Or are you eager to get rid of work that an AI could do instead?
Today's episode of Done! is about one thing you can do to stay one step ahead in the AI transformation of our work.
What is the most recent task that you now let an AI do? Tell me in an email and inspire me to do the same!
Have you tried rewarding yourself with something you almost need?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Everything that can be done is not what must be done right now.
In this week's Done!, you'll hear how an old ship model lightened my heavy workload (and how you can achieve the same effect).
What tricks do you use to ease your workload when it's too much? Write to me and share. Naturally, this is a structural aspect that affects most of the people I help, so I'd love to hear what works for you.
Have you heard what Horatius can teach us about getting started?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
If you have a folder structure in your email, you have probably noticed that some emails belong in several folders at the same time.
Then it helps to use categories as a complement.
In today's episode of Done! I suggest how to choose which categories to use.
Which categories have you chosen? Give me examples in an email and let me know. I am curious to see how you do it.
Have you tried getting small tasks done automatically using Microsoft Power Automate yet?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Have you been put in charge of something big and don't know where to start?
This week's episode of Done! is about how you can get a lot of help from Microsoft's new agent, Project Manager.
Have you tested the Project Manager agent in Planner? What kind of plan was it, if so? Write to me and tell me, because I'd love to hear!
Say goodbye to never-ending piles of digital email clutter and hello to feeling caught up!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you really need to attend every meeting where someone like you needs to be present?
Today's episode of Done!, no. 664, is about a type of meeting you could have fewer of.
Do you have an example of what a duplicate meeting is for you? Tell me about it. The team leader example came up in a structure training session recently, and I'd love to hear more.
Did you know that you can let inadequacy be a clue to your next step?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you have lingering, overdue tasks left on your list from last fall? I think you should get to let those go.
This week's episode of Done! is about how you can avoid feeling like you're behind.
How do you typically handle overdue tasks that linger, red, on your list? Write to me and let me know, because of course, I run into this too sometimes. Your tip is pure gold to me.
Have you tried this to reduce your workload at the start of the year?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Automating your work sounds great, but what if you don't know how?
The first episode of the new year of Done! is about how you can get help from AI to build your automated workflows
Have you created an automation in Power Automate that you're especially happy with? Write to me and tell me. I'm curious to hear about it!
Are you using the checklist feature in your to-do app for the right thing?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
What does your perfect structure really look like? And what does it look like today?
The final episode of Done! of the year is about a shortcut to improving your structure and making it last.
Have you also made a similar description of how you work in a structured way, as Mikael did? What did you describe in it? I am curious to hear, so please write to me and tell me.
Have you booked a talk on structure and working in a more stress-reducing, sustainable way for January's kickoff yet? Now is the time.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
An attentive assistant you can think out loud with and who always wants to talk to you – wouldn't that be something?
Done! this week is about Microsoft Copilot's new voice feature.
Have you used Copilot's voice mode? What did you talk about? What have you let Copilot do for you? Tell me! Email me right away – I'm curious to hear from you.
What gift are you giving your future January-self for Christmas?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
If you tend to take on too much responsibility in meetings, how can you help yourself act differently next time?
Done! this week is about a trick to help you get more out of your meetings.
What tricks do you use to get better at participating in meetings? Write to me and share. If we all help improve our meetings, we have a lot to gain – in both efficiency and job satisfaction.
Want to know how to make time for reflection?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Can the ideas of a Japanese track and field coach help you succeed?
This week, Done! is about the simple yet practical Harada method.
In this blog post from an American volleyball coach, you can see the map that Ohtani used, translated into English.
Have you used the Harada method in your work? How? Write to me and tell me. Methods like this, which provide us with support in achieving our goals, fascinate me greatly, so I am curious to hear about what you have done.
Here's how you can easily solve minor hassles that disrupt your workday.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
If things get hectic toward the end more often than you'd like, this week's tip is for you.
Because in this episode of Done!, I'm sharing a simple piece of advice that will help you rush less.
How do you ensure you receive the help you need on time? Got any tricks? I'd love to hear about them, because I've been in the situation I just described—and I, too, need to get better at asking for help before it's painfully evident that I need it. Please email me and let me know.
Do you know these three ways of aligning your to-do list with your plans and projects in other tools?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Imagine minimizing the post-meeting work so that everything you need to remember for the next meeting is automatically organized in the right place.
This week's episode of Done! is about how the Microsoft 365 app Loop can make life easier for those who have many meetings.
Have you used Loop in a way that makes you really happy? Write to me and tell me — I'd love to hear examples of smart ways to use this fairly new tool.
Is there an optimal balance between working at the office and from home?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
You want to send emails quickly, so why spend time writing the ones you send often from scratch over and over again? Why not keep them prewritten as templates in the signature function?
There's a better way.
In this week's episode of Done!, you'll learn what you gain by using the template function built into your email app.
What kinds of emails do you use templates for? Give me examples! I'd love to be inspired to simplify my email even more, so I'm curious to hear what makes your workday a bit smoother.
By the way, is there any point in having a plan?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you get invited to meetings you don't want to prioritize but still have to attend?
This week's episode of Done! is about a new Outlook feature that could be your salvation.
Have you used the "follow a meeting" feature in Outlook? What do you think of it? Please write to me and tell me. I'm curious to hear.
Here's how you can achieve a better balance between availability and focus time as a manager.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Did you recently try to improve your structure but failed? Don't despair.
In this week's episode of Done! you will get support in taking a new, simpler approach.
What's the smaller structural step you want to take next? Please write and tell me. Perhaps I can offer a helpful word. Maybe I can suggest a tool or method that would make things easier for you.
Do you know this ingenious way to reward yourself when you've done something well?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
The annual wheel is round. The to-do list is straight. How will you make them fit together?
In this week's Done No. 652 you will see how you can bring your annual wheel into the to-do list.
How have you brought the annual planning wheel into your to-do list? Surely there are more ways to do this. I am curious about yours. Please write to me and let me know.
Here's how to make clearing and cleaning easier!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
How can you come up with alternative solutions to a task when you’re stuck and time is running out?
Today’s edition of Done! is about a very interesting study that points to a trick you can easily use.
Here's the study I mention in the episode.
What tricks do you use to get new ideas when you’re stuck? Please write to me and share. Hearing about simple tricks like these makes me happy, so I’m curious about what works for you.
See the video about what the daily behaviors are that get you the results you strive for.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
That thing you talked about during the coffee break that was work-related and really good—has everyone heard it?
This week’s episode of Done! is about a trick to make sure everyone gets the same important information.
How do you ensure that all your employees receive the same information at approximately the same time? Please write to me and let me know. As always, I’m all ears and curious about what tricks you have that I, too, could benefit from.
Here's what you can do to easier get the right things done during your meetings.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
There’s so much that needs to be done, but who should do what?
In this week’s episode of Done!, I share five ways to distribute tasks in your team.
How do you think about distributing tasks among the employees you are responsible for? What do you take into account? Is there any particular aspect that mainly guides you? Please write to me and tell me!
Here's how to get to work uninterrupted and still be available for your colleagues.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
How will you find time for other important things when customers constantly call and email? Your idea of what you’ll get done during the day falls apart repeatedly!
This week’s episode of Done! is about a blunt trick for those of you whose customers seem to control your time.
What tricks do you have to both find time to serve customers who constantly show up and to work on other, long-term matters? Please write to me and let me know. I often encounter this issue with certain professions (I count myself among them, in fact), and I’m always on the lookout for innovative methods that can help.
Have you decided how to save your best AI prompts?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Have you ever been distracted by an email you see just as you're about to send a quick message?
In this week’s episode of Done!, you’ll learn how to send a quick email without seeing the inbox.
Do you have another trick for emailing without getting distracted by your emails? Please write to me and tell me, because I often meet people who encounter exactly this specific phenomenon.
Have you set milestones until Christmas yet?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
You keep putting off one of your tasks again and again – even though you know you could get it done.
In this week’s episode of Done! - No. 645 - I show how an AI can help you get unstuck when you’re stuck.
What’s the last thing you used AI for? Tell me, because I want all the help I can get in my job – whether it’s from other people or from intelligent systems that gladly do what I don’t feel like doing.
Please write to me and share.
Here's how to prioritize away those meetings that do not contribute to your goals.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
A smart habit that makes emailing and chatting easier – do all colleagues need to be on board for your work to run more smoothly?
No.
Summer continues, but at least my vacation is over, so here is the first autumn episode of Done!, in which I explain why.
What communication habit do you wish more people would follow? Tell me! I'm curious.
Do you want to see what my checklist for our boat outings contains?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
In a meeting, you decide on something, but it fizzles out. What a shame! And unnecessary!
This season’s last episode of Done! is about how you can make sure nothing falls through the cracks.
Do you use a completely different method to log your decisions? Perhaps you use a tool that you think works phenomenally? Please let me know. I look forward to hearing from you.
Book an energizing and impactful lecture for the post-summer kickoff already now, so you can avoid a stressful start to the fall.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you sometimes attend to the urgent, quick tasks first before tackling the bigger, more important ones? Many people do – so many that the effect has a name.
This week's episode of Done! is about what you can do to help yourself prioritize the most important things first, despite everything.
Here's the study I mentioned at the beginning of the episode.
Do you have any other ways to make important tasks seem urgent? Let me know!
Do this to ease your workload on stressful days by taking help from others.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Finding a time to meet isn’t always easy, is it?
In this week’s episode of Done!, I share two features that help you receive fewer emails and book meetings more quickly.
Have you tried any of these features? Or do you use something else? Write to me and let me know how it has worked for you. I am a big fan of Acuity Scheduling, which serves a similar function and that I have been using for several years.
Here's why you are wise in helping others when you are feeling stressed!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Is ”coordination” among your goals? Do you know when you have reached it?
This week’s episode of Done! is about what to do to attain vague goals more easily.
What do your goals for coordination look like? Please send me an email and tell me. I am curious and want to learn more about this concept that has been too vague for me so far.
Here's how your email app's built-in rules and filters can help you process your emails faster
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
You have decided on a structure for your work, but how do you remember what to use what tool for—and when?
This week’s episode of Done! is about what you must do to benefit from the structure for a long time.
How have you reminded yourself of the structure you have set? Write to me and tell me. I look forward to hearing from you.
Do you know these 5 questions that make your out-of-office message clearer?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Are you asked to do many ”As soon as possible” tasks?
This week’s episode of Done! is about making prioritizing when you are assigned tasks easier.
Have you done something similar to what Lise-Lotte did? Write to me and tell me about your trick. I will be as happy to receive your email as I was when I heard from Lise-Lotte.
Do you know this trick to stay focused on the right task when other tasks are tempting?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
There’s so much to do - and so little time. But, do you really make use of the time you have at your disposal?
In this week’s episode of Done!, you will learn how to make the most of the small gaps in your everyday life.
What can these "on the go" tasks be for you? What are the small things you like to do in small gaps? Write to me and tell me, because perhaps I'll think of more small things I'll be happy to get done from now on. I also want to make the most of my valuable focus time.
Here's 8 kickstart verbs that helps you get unstuck.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
You haven’t used a digital to-do list tool yet, but you know you are ready for it. But how do you start?
In the 636th episode of Done!, you will learn the five first steps to take when setting up a digital to-do list.
How did you go about starting a new to-do list tool last time? What worked well for you? Please write to me and let me know. I want to hear about your experiences.
Do you know these three simple steps for creating a structured morning routine?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you use collaboration tools such as Trello or Planner while also keeping a to-do list in Todoist or To-Do?
In this week’s Done!, you will learn how to connect these tools to get a better overview of everything you have to do.
Here are some useful links from the episode:
- Trello connector in Power Automate in Microsoft 365
- Todoist connector in Power Automate
- Ready-made integration between Trello and Todoist
Have you made any other clever connections between Planner or Trello that have made it easier for you? Please write to me and let me know. I'm curious!
Here's how to identify and eliminate those small, daily nuisances.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Have you noticed that if you divide your time between two equal roles, you might work more than full-time?
In this week’s episode of Done!, you’ll learn how to structure your work when you have dual roles so you work the right amount of hours in each.
Have you solved the problem of role distribution differently? Write to me and tell me about it. Perhaps you have found a clever trick that I can also benefit from!
Do you know what habits have the greatest impact on our productivity, in my opinion?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Have you had to work on the weekend due to something urgent that came up late on Friday?
The 633rd episode of Done! is about how to avoid that happening again.
What would you have done if you were in my lecture participant's situation? Please write to me and tell me. I want to know!
Do you know these 6 ways to keep your goals close at hand?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
When will you find time to show your colleague how to do something when both of your calendars are full with no gaps?
This week’s episode of Done! - No. 632 - is about how you can show others how it’s done even when time is scarce.
Do you also use screen recording? If so, what for? What do you usually record? Write to me and tell me. I'm sure there are more uses for this simplifying format than I have thought of so far. I'm curious to hear how you do it.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you wish there were simple descriptions of how tasks are done, making it easier for new employees to understand?
In this week’s episode of Done!, you’ll learn how to have an AI create the simple checklists you need.
In the episode, I mention these three transcription services
- OpenAI's Whisper
- Sonix.ai
- Descript
Have you used AI to document processes and routines differently? Please write to me and tell me! I am fascinated by the simplification possibilities hidden here, and I would love to hear your best tips.
Here's why you should choose how you are interrupted.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun and that establishing a better structure makes you less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you have many different email accounts to manage?
It’s quite a hassle.
This week’s episode of Done! is about how to gather your email inboxes in a simple way.
Here's how to add more email accounts to your emailing app:
- Outlook
- Mail for MacOS
- Gmail
You who cannot add multiple (external) accounts to Outlook, for example, but still have several addresses to manage, how do you do it in a structured way? Email me at david@stiernholm.com (my main, most frequent address)! I'm curious to hear about your clever trick.
Have you made the same 10 structural mistakes as I have?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
You want to have good structure in your work, but what does it actually look like?
The 629th episode Done! is about how to navigate a typical, intense day with good structure.
Do you have a different abstract image of your structured work process? Show it to me or tell me! I would be happy to hear your thoughts.
Here's how the small structure details can have a major impact on your work.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Your colleague has indicated that they are busy, but does that apply to everything?
Done! this week is about an agreement that reduces friction in the organization.
What have you agreed upon regarding what the different statuses mean? Please write to me and tell me. I am curious to hear what you have come up with!
Here's what to do if a reminder is valuable sometimes and sometimes not.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
Do you struggle to find time for reflection and to work undisturbed?
This week's episode of Done! is about letting Outlook schedule your focus time automatically.
Here, you'll find the step-by-step instructions about how to start a focus plan in Viva Insights.
How have you used the focus plan feature in Viva Insights? Perhaps you have found an unconventional use you want to tell me about. If so, write to me and I will read about your experiences with great interest!
See my short video about the two steps you need to pick your next task in when you keep your to-do tasks in two lists.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
If you are more selective about which meetings you attend, and your colleagues do the same to create more room in their calendars, will you ever be able to schedule a meeting with all the key participants again?
In this week’s episode of Done! - No. 626 - you will discover how it’s still possible to find a suitable meeting time with colleagues who occasionally want to work without interruptions.
How do you choose which meetings to attend? What is the deciding factor? Write to me and tell me, because I am curious.
Here's why you should log what you have said no to.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
🙋🏼♂️ Book a talk with David
📚 Read David's book
🍿 Watch short videos with practical structure tips on YouTube
As AI becomes a frequently used tool, you develop very good prompts that you want to use often.
However, it’s cumbersome to formulate them again and again!
This week’s episode of Done! - No. 625 - is about how you can save AI prompts.
Do you save your prompts differently? How? Please write to me and let me know!
Here's how an AI can reveal what you’re not talking about during your meetings (but should)!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Wouldn’t it be nice if an AI could work for you in the background without you having to ask for help all the time?
Now, it’s possible.
Today, Done! is about how you can use ChatGPT’s new Tasks feature.
What have you used ChatGPT Tasks for? Let me know! I’m eager to find more ways to get more done with less effort, so I’d love to hear your tips. Email me if you’d like to share.
Here's what I replied to the question I got about feeling that you haven't accomplished anything all day.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you find it hard to find a good way to reward yourself when trying to establish new habits?
This week's episode of Done! - No. 623 - is about a different kind of reward you can try.
Do you usually reward yourself in this way? Where do you prefer to move? What is the "highest level"? Please write to me and tell me. I am curious to hear.
Do you know these two excellent and free (!) apps for scanning text with OCR (video, 1:38 min)?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you never get to the end of your to-do list? There’s actually a way for you to do that every day.
The first episode of Done! for 2025 is about a shorter kind of list.
What difference has your "minimum list" (or whatever you call it) made for you? Please write to me and tell me. I'm curious!
Here's how to feel better by planning during your commute!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
The day never goes as planned, does it?
This year's final episode of Done! explores why having a plan is still worthwhile.
Do you usually make a plan while competing with everything spontaneously popping up? How do you typically go about it? Tell me!
Here's how I set up an automated podcast with AI from the newsletters I don't have time to read.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you want to avoid dealing with urgent firefighting situations while on vacation?
Then, this week's episode of Done! is for you.
Because, today, I’ll share how a simple extra line can help you leave work behind more easily when you're on leave.
Do you do this, too? Or do you do something completely different? Please write to me and tell me. In fact, two more readers contacted me independently after Tomas did and told me that they do the same thing. Perhaps this is more common than I have noticed.
Does hope or mindfulness give you the best resilience in challenging times?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you feel you still have far to go regarding your structure at work? Does it feel somewhat overwhelming?
In this week’s episode of Done!, you will learn how quickly you need to improve your structure.
What do you want to do better today than yesterday? It can be extensive and revolutionary or small and refining. Tell me! I want to be inspired to lift my own structure higher and higher.
Here's how to prioritize among meetings more consciously.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you have a habit of doodling during meetings? Do you think you shouldn't do it? Think again.
In this 618th episode of Done!, you will learn of the surprising benefits of doodling.
Here's the study I mention in the episode.
Do you find that you concentrate better when you doodle? Or do you do something else to maintain your concentration? Please tell me in an email. I'm curious!
Watch this video about the interesting study about when the right time to tackle complex tasks is.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Have you ever declined a meeting invitation because you were busy, only to find out later that the scheduled meeting was moved, and you could have attended after all?
In this week’s episode of Done! - No. 617 - you will learn how to avoid missing meetings you would have wanted to attend.
Do you have other ways of remembering things you regretted saying no to? Please write to me and tell me.
Here's why you should write down to-do tasks as soon as they occur.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
When times are bright, work feels easier, but when things get tougher, what can you do to make it easier on yourself?
In this week's Done! No. 616, you will learn what you can do with your structure when the economic winds turn cold.
What extra structure tricks do you use to help you get through tough times? Write to me and let me know. I also want to sharpen my work right now, so your best tips are warmly welcomed.
Do you have a colleague who is particularly stressed right now? Tell them about these five actions. They will be especially helpful now, if not before.
Your goals should be FAST, according to Donald Sull.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Have you tried using Google Tasks but found it lacks the necessary functionality?
In this 615:th episode of Done!, you will learn what you can do to enjoy using Google Tasks more.
You will find the two extensions at:
- Tasksboard
- To Do for Google Tasks
Have you found any other ways to improve Google Tasks? Please write to me and let me know. I am curious to hear what you have to share.
Here's how to improve your workdays by envisioning your worst possible day.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you really need to spend time typing up what you've scribbled on a phone note during a conversation?
No!
In this week's episode of Done! - No. 614 - we let an AI read your scribbles, so you don't have to.
Here's the note I let the AI interpret.
And, here's the result from the AI:
Course Schedule: • 09:00 - Start • 10:15 - 10:35 - Break/Coffee • 10:35 - 11:15 - Session 1 • 11:15 - 12:00 - Session 2 • 12:00 - 13:00 - Lunch • 13:00 - 13:45 - Session 3 • 13:45 - 14:15 - Short Break (5 min) + Activity • 14:15 - 15:00 - Session 4 • 15:00 - 15:15 - Break/Coffee • 15:15 - 16:00 - Session 5 • 16:00 - 17:00 - Final discussions and reflections
Do you also let an AI interpret your handwritten notes? What kind of notes are they? Are they from meetings or something else entirely?
Write and tell me so I can get more ideas on simplifying my work with AI and structure.
Here's how I created an automatic podcast with AI from the newsletters I haven't time to read.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
It was a good meeting, but did you really discuss everything?
In this week’s episode of Done! you will learn about a way to use AI to make your meetings even better.
Have you done like me and asked the AI what you missed? How did it go? Did you get ideas for what you can improve? Write to me and tell me about your experiences. Together, we will find ways to use AI and other productivity tools to benefit ourselves and our work!
Here's what you risk when you respond to work emails and chats when you're off duty.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Should you really anticipate losses in advance? Isn't it better to do your job and hope for the best?
This week’s episode of Done! - No. 612 - is about a method for improving your situation through pessimism.
Have you done a premortem exercise like this in any context? How did it go and what was the effect for you? Please write to me and tell me. I'm curious to hear!
Are you using OneNote, Planner, and To-Do for the right things?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Have you ever wondered which file is the right one among all in a folder? You won’t have to do that much longer—as long as you’re working in Microsoft 365.
In this week's episode of Done! - No. 611 - I share a brand-new feature in OneDrive that I think you should try.
Here is where you will find Copilot's "Compare files" function in OneDrive:
Have you tried any of the new Microsoft 365 Copilot features that were recently introduced? Which one? Please tell me in an email. I want to know and be inspired by your ideas.
Here is how I translate between two languages with minimal effort!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you ever procrastinate? It may depend on how you value rewards that are far in the future.
This week’s episode of Done! - No. 610 - is about a new study whose results can help you stress less close to a deadline.
Read the article in Nature about the study mentioned.
Give me an example of a good first step to take on a task you have been postponing, but not anymore! I suspect there are a handful of archetypal starting tasks that we can use as soon as we procrastinate on something we want to get started on.
So, tell me an example of a good starting task for you! Please share it with me in an email right away.
Do you know how to use the AI Microsoft Copilot to summarize your meeting notes - even if you don’t want Copilot to listen to your entire meeting?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you respond to work emails when you are actually off? It certainly can take a toll.
In this week's episode of Done! - No. 609 - you will learn what you might face if you communicate about work while you are off - according to an interesting American study.
In the episode, I also mention a study by Patrick and Hagtvedt. And, I recommend you to formulate a clear intention in order to "program yourself".
What are your tricks for avoiding work communication when you are off duty? If you love your job, it can still be tempting, even though you know it is best to avoid it. Tell me about your clever trick in an email to me!
Book a lecture on structure at work with me for your meeting this fall!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you work more on weekends and evenings than you want to? If so, you need to make your free time more robust.
In this week's episode of Done! - No. 608 - you will learn a trick to improve your balance between work and leisure.
How do you make sure work doesn't take up too much space? Please write to me and tell me. I'm curious to hear what smart tricks you have that work for you.
Here's how putting a personal touch on your office space makes a difference for your productivity.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
You are invited to a meeting but would rather not attend. How can you smoothly escape it?
In episode No. 607 of Done!, you will learn three ideas on how to avoid the worst meetings.
Here's what Naval Ravikant has to say about meetings, emails and texts.
What tricks do you have for declining meetings that you believe would be a waste of time? Write to me and tell me. Maybe you have a clever trick that allows you to skip the meeting and still contribute with what only you can.
Do you know how to craft a more informative subject line to get responses faster to your emails?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Being interrupted at work happens to everyone, but what kind of distractions harm you most?
In this week’s episode of Done!, you will learn about a recent study whose results help you suffer less from interruptions.
Here, you'll find the study I mention in the episode.
How do you prefer to receive help questions from your colleagues? I would love to hear how you and other readers experience it, so email me and tell me.
Here's how to escape being distracted by outdated documents!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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So, you want this autumn to be less stressful than last year’s? But how do you accomplish that?
In episode No. 605 of Done!, I share ten possible steps toward a better structure to choose from.
Did you take up my challenge and picked one step from the list and did it? What did you decide on? Please tell me! Hearing about what others are improving in their jobs inspires me, so write to me at david@stiernholm.com. I'm all ears!
Book a talk on structure at work with me for your meeting this fall!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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You are back at work after a well-deserved vacation, feeling relaxed. But how do you get back into the swing of things?
In this autumn's first episode of "Done!", I'll share four steps you can take to get the best possible start to the new season!
How do you get going when you've been on vacation and feel sluggish? Please write and let me know; all tips are welcome.
Here's why adding a personal touch gives you a better chance of getting the help you want.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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An AI that listens to everything you talk about in the meeting. Do you want that?
The final episode of this season's Done! is about a way to both get help from an AI with meeting notes and have control over what data you share with it.
Have you used Copilot in OneNote for something other than this? Tell me about it in an email. Few things excite me as much right now as hearing about smart and useful applications of AI.
With that, I am taking a break for the summer. Thank you to all who have listened, followed me, and booked lectures, courses, and personal structure training during the first half of 2024!
I'll see you again on Monday, August 19th!
Book my talk "AI in your workday: Save time, gain productivity and reduce stress" for your next kickoff!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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OneNote is a great tool for meeting notes, but how do you write them in the best way structure-wise?
In this Done! episode No. 602, you will learn how to write the notes quicker and more efficiently.
Have you done something different to make taking meeting notes in OneNote easier? Tell me! I am a diligent collector of simplifying structural tips, and I am curious to hear what you have come up with.
Here's how to empty - really empty - your workspace from distractions.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Getting to another location to attend a meeting takes time, but is that reflected in your calendar?
In this week’s episode of Done! - No. 601 - you will learn why you should book travel time in your calendar and how to do it.
Do you book travel time in your calendar? If so, how? Please write to me and tell me. Since a reader asked me about this last week, this is a detail that interests me right now.
Do you know these four tricks for a smoother landing of the work season and a more enjoyable holiday?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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When your colleagues work remotely irregularly, how could you possibly find a time when all of you can meet physically at the office?
In the 600th (!) episode of Done!, you will learn two ways to indicate where you and your colleagues plan to work in the future.
I assume, however, that there are more clever solutions to this problem, so email me and tell me about the ones you have found or come up with. I am always just as happy to get tips from my readers.
Do this to balance in what order you do small and large tasks.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Have you ever tried an idea about how to work smarter, but then you fell off the wagon?
Episode No. 599 of Done! is about a trick to get better workways to stick.
What tricks do you have for turning new ideas into natural parts of your daily work? Do you do it differently than what I have suggested here? Please write to me and tell me. I am curious about what you have come up with.
If you know someone who often comes up with good ideas, tries them a couple of times, and then forgets about them, tell them about these maintenance tasks. Because if more people around us work in a structured way, we all benefit from it.
Do you know these three tricks for being more on time?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Have you ever forgotten something you promised in a meeting to do until next meeting?
In today’s 598th episode of Done!, you will learn about a habit that will protect you from things you promise during meetings falling through the cracks.
What does your post-meeting fork look like? Write to me and let me know. I always welcome tips and examples of a good structure, and I'm curious about what you have come up with. Your email is very welcome.
Do you know anyone who could improve their meeting note management - share this episode of Done! with them. You can forward it to them, and they will get a nudge from you (and me) in the proper structure direction.
Here's how to summarize the long emails you have received.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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You want to improve the structure in your work, but where to begin?
In this week’s Done! No. 597, I’ll share three things you can start with today.
What structure idea do you want to try out when you’ve created some space? Write to me and tell me. Not only is it interesting for me to hear, but I might also be able to give you an extra tip that will give you a boost forward.
Do you know these two key principles for folder naming and tips to streamline your digital workspace
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How should you best use OneNote, Planner, and To-Do?
In this week's episode of Done!, I explain what you should use these three popular tools for - and not.
Of the mentioned apps, Planner is used the least by the people I help. Therefore, if you do, I’m curious to hear how you use it. Please write to me and tell me. I'm happy to listen.
Do you have a colleague who would benefit from clarifying their app usage even more? Please share this tip with them because the more people in our surroundings who also work in a structured manner, the smoother our workdays will be.
Book my new talk "AI in your workday" for your next meeting!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How will you find time to read all the interesting newsletters you receive?
In this week's episode of Done!, you'll learn how to use AI to create a podcast from content you don't have time to read.
Have you created another text-to-speech solution that helps you in your daily life? Write to me and tell me about it, because I want to get even more ideas on what I can do to make my work even easier.
Do you know the two decisions you can make to help you balance working focused and being available.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How can you avoid getting overwhelmed by all the various communication channels you use?
This episode of Done! is about a way to manage communications effectively without burning out.
If you have a similar round as mine, how do you concretely work your way through it? Please write to me and describe how you do it. I am interested in hearing what works well for you, so feel free to get in touch.
Do you know these chef-approved principles for kitchen efficiency?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Why print out something you need to read when you can read it on the screen? Well, there’s a good reason to do that.
Today’s episode of Done! - No. 593 - is about a study about the benefits of printing reading material even in this digital day and age.
The two studies I mention are:
- Reading on a smartphone affects sigh generation, brain activity, and comprehension
- Comparison of reading performance on screen and on paper: A meta-analysis
What texts do you prefer to read on paper? Please write to me and tell me, I'm curious to hear.
Here's how to avoid the "setting due dates on all your to-do tasks" trap!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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What can you do structure-wise when some major, life-changing disruption happens?
This week’s episode of Done! - No. 592 - is about four rules to hold on to that help you get through tough times more easily.
Do you have any other guidelines that you find helpful when faced with a major Event? Please write to me and tell me. I may not see everything I will need in the situation I am currently in, so your experiences are like gold to me.
Here's how to get an AI to write your ALT texts!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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What if you need to use similar but not the same sets of folders again and again?
This week’s episode of Done! - No. 591 - is about an easy trick to create a folder structure quickly.
What templates have you created that you have found particularly useful? Please write to me and tell me. Right now, I'm especially interested in simplifying through reuse, so I'm curious to hear about the innovative solutions you have come up with.
Do you know how to make an AI write the ALT text for every image you post so you don't have to? I'll show you!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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When you document all the decisions you make while collaborating through email, chat and meetings, how do you make sure every colleague notices what you agreed on in a random quick phone call?
Today's episode of Done! - No. 590 - is about what you can do to avoid a certain kind of misunderstanding that might result in conflict.
Have you solved this problem differently? Please write to me and tell me. As you can tell, I collect tips like this, and I'm interested in yours, too, of course.
Do you know about the specific things you can do to avoid wasting time on unnecessary structuring?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How can you quickly get into "focus mode" when you have important tasks to get done?
Done! episode No. 589 is about a Windows app that recently got a new feature for easier concentration.
Have you tried the Clock app? If so, what do you think about it? Have you found a way to use it that works particularly well for you? Please write to me and let me know. I'm curious to hear about your experiences.
Do you know how to not lose flexibility when improving structure in your work?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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You want to find emails you look for immediately.
But how?
This week's episode of Done! is about an email app feature that far too few use.
Do you use the "saved search" feature for your emails? What type of emails do you use it for? Please let me know, as I want to get inspiration for refining my own structure even more!
Here's how to set reasonable goals.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Have you missed something important in a fast-paced chat flow?
This week’s episode of Done! - No. 587 - is about the three kinds of chat messages that you need to look out for when the chat is hectic.
How do you balance having free, lively chats and more formalized channels with the same people? How do you keep them separate? And how do you handle it when things risk getting messy?
Please write to me and let me know. This question is becoming more relevant for many, and I'm curious to hear your best tip.
Here's how a simple “sometime, maybe” list can help you declutter your main to-do list and keep you focused on what truly matters
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Do you have tasks that you tend to postpone more than others?
This week’s episode of Done! - No. 586 - is about a trick that will help you get going on those tasks by turning a weakness into a beneficial strength.
Do you have a completely different way of getting slow tasks done? Please let me know! Your email is warmly welcomed. As you know, I am a tireless collector of such tricks.
Here's how to get rid of the old desktop folder.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Do you really have to use a timer to keep track of time when you do your ”Pomodoros”?
Today’s episode of Done! - No. 585 - is about an unconventional way to remind yourself to take breaks regularly.
What Pomodoro playlist do you use? Do you even have one on Spotify? Email me a link, and I'll try it out, too. Maybe I'll discover new concentration music that could help me focus even more.
These are the seven types of email you should take care of immediately.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Do you think of work when you are free - even if you don’t want to?
This week, episode No. 584 of Done! is about how to feel more free when you actually are free.
What tricks do you have for delivering just enough? Please write to me and tell me. We ambitious people often fall into this trap, and every trick that helps us avoid it is very welcome.
This is why you maintain your focus better if you take breaks regularly.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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If you have promised to meet someone at a particular hour and then mistakenly book another meeting at the very same hour, you know how uncomfortable that is.
In today's episode of Done! - No. 583 - you will learn a trick that helps you avoid having to experience that again.
How do you make sure you find everything you talked to someone about on a particular day? Do you have a completely different trick than this one? Please write to me! I'm curious to hear your best tip.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How can you copy a paragraph from paper and turn it into editable text on your computer without typing it manually?
In episode No. 582 of Done!, I share two easily accessible apps that are both excellent at OCR.
Do you use any other OCR app that works fantastically well? Please write to me and let me know!
Check out my guide on how to handle an overflowing inbox.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Welcome to a new year and the first episode of Done! for the season (and the 581:st since the start)!
Today, Done! is about a new feature in Outlook that I think everyone should try.
In the episode, I mention that you can create your own meeting time poll in Google Forms and Doodle. And, of course, the scheduling poll feature in Outlook that the episode is about.
Have you tried the scheduling poll? What did you think? Write to me and tell me. I want to know.
By the way, now, at the beginning of the year - is there anything you hope I will share tips on here in Done!? Tell me, and the chances of it happening increase!
What would you like to learn about using AI practically in your work? Tell me, I'm curious to hear your thoughts!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How do you make the most of your meetings?
This year’s last episode of Done! is about a way to make your meetings more productive.
Where do you usually place the most critical points of the meeting in the agenda and why? Tell me. I’m all ears!
Want to know how to get rid of small tasks you tend to put off?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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When you lack motivation and you feel somewhat slow - what can you do?
This week’s episode of Done! - No. 579 - is about something seemingly trivial but valuable that will do the trick.
How do you keep (or raise) your mood when you feel so unmotivated that the job is slow? Please write to me at david@stiernholm.com and tell me. Hearing about your experiences and tricks is worth its weight in gold to me!
Here you will find how to make a simple check to make sure your goals are specific enough for prioritizing tasks.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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A strict structure - doesn't that stop you from being creative?
On the contrary.
This week's episode of Done! is about how structure can actually free up your creativity.
What in your structure helps you be creative the most? Please write to me and let me know. I'm interested in these aspects too of how we work as smoothly as possible, so I look forward to hearing from you.
Here's how to declutter things you no longer use.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Should you read emails in batches now and then or instead individually, as you receive them?
In this week's episode of Done! - No. 577 - you will learn exciting findings from a recent study that will guide you.
What approach have you found to email handling that fits you? Please write to me and let me know. When it's time to read emails next time, I'll read yours - with great interest. Warmly welcome to get in touch.
If you do your weekly run-through together with a colleague, you might succeed more easily.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Now, more than in a long time, you can avoid the time-consuming trivialities of work.
This week's episode of Done! - No. 576 - is about a question you can ask yourself often to make the most of the current AI development.
What do you use AI for most right now? Tell me! I want to find more things I can use this fascinating technology for, so I welcome your experiences.
Did you know that If you involve someone else in your deadline, that might help you meet the deadline more easily? Here's how.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Are you sure that your home office setup is optimal?
Today’s episode of Done! - No. 575 - is about a Japanese study that gives us ideas about how to work more efficiently from home.
What home work solution are you particularly satisfied with? Tell me about it! I'm curious!
As I mention in the beginning of the episode, by formulating the deadline in a certain way, you can lower the risk of procrastinating and get started earlier.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Have you ever wasted time looking for a file you thought you had?
This episode of Done! - No. 574 - is about an often forgotten function that will prevent that from happening again.
Have you used these shortcuts in a creative way that you are delighted with? Then write to me and tell me. As you know, I'm always looking for new, intelligent tricks, so your tip is warmly welcome. This episode's theme, for example, I got a tip from Thomas, who emailed me.
How soon is "sometime soon"?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Have you sent an email, expecting a response and then been met by silence?
I definitely have.
This week’s episode of Done! is about how to make sure you get the responses you need.
Do you have any other way of tracking if you get replies to emails you have sent? Write to me and let me know. You don't have to flag the email you sent to me, put it in a particular folder or create a to-do task for it - I will reply. I promise.
You should strive for having only one to-do list, but if you have two, that might be OK too - if...
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. He helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Have you regretted that you a long time ago said yes to attend something you realize is tomorrow?
In this week’s episode of Done! - No. 572 - you will learn how to avoid the ”Free time” trap.
How do you say yes to the right meetings far in advance? Do you have any tricks or mindsets that work well for you? Write to me and tell me. I meet many people who need to take a firmer grip on their calendar and for them your experiences are worth their weight in gold.
Here's what to do when you don't have time to make the structure enhancement effort you have in mind
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Do you spend too much time looking for documents and files? You want to find them right away - of course!
This week’s episode of Done! - the 571:st - is about how you can better organize your documents.
What are your tricks to save digital documents in the simplest way? Write to me and tell me. This is a problem that I too need to have good structure to control, so your tip is warmly welcome.
I found a study that gives us a clue to how we can meet our deadlines easier.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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If you listen to music - does that influence the outcome of your work?
Episode No. 570 of Done! is about the benefit of listening to music while working.
Here's the study I mention.
What works best for you when it comes to listening to music while working? Is there something that helps you or do you prefer complete silence? Write to me and let me know. This, like many other aspects of structuring your workday, is something that interests me a lot. I'm therefore curious to hear how you do it.
Do you know these four tricks to help you prioritize important tasks?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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When your responsibilities are vast and you have many areas where you are pushing the work forward, something may fall through the cracks.
This 169th episode of Done! is about looking back so as not to miss anything important.
How do you look back at regular intervals to make sure you don't miss anything? Please write to me and let me know. Having "better control over everything" does wonders for one's well-being, so naturally, I'm curious to hear what your good tricks are. I'm all ears.
Do you know this one simple thing you can do to easily see how you are actually making progress, bit by bit?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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If you get ”too much” or ”too many” of something, that is a sign that your structure at work is beginning to fail.
In Done! episode No. 568, you will learn how to put a stop to the negative trend early.
What have you taken hold of and slowed down when it comes to your structure before it became too much? How did you dam? Please tell me. All ideas on how we can get better control of our work situation are warmly welcomed by me. You who follow me here and on other social media know that I share them freely so that many more than me can benefit from them. Thank you for contributing to that.
I wrote a short post about why things take longer to complete the later we start.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Don’t have time for improving your workways? Think again.
Episode No. 567 of Done! is about why you would miss out on valuable recovery if you put off refining your work.
What changes do you make as a job crafting today? Write to me and tell me. I always want to get new ideas on things I can refine in my work, so I welcome your tip warmly.
Do you know how to find your "first overboard tasks"?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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What if you work in Microsoft Teams and the constant notifications distract you - all the time? Then, you are in good company of many I meet.
In this the 566th edition of Done!, I share my recommended settings for the notifications in Teams.
Have I forgotten any setting in Teams that you think I should have included? Write to me and let me know. I'm all ears and want to learn even more about how we each can trim our work tools to fit us perfectly.
Get to the core of any issue with my "Five whys"-template!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How can you figure out what goals to set for your work, so you can prioritize more deliberately?
In this episode of Done!, No. 565, I share three clues to the right goals for you.
Do you have any other clues to finding your goals? Please write to me and tell me. I always want to get tips on how I and many others can refine the way we work so that our days at work become more like I want them to be. I'm curious to hear about your best tricks.
Do you know the six levers you can pull to shape the perfect day?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How are you supposed to create valuable meetings now, when some participants work at the office and some attend from home?
In episode No. 564, I share an expert’s advice on how to make your hybrid meetings the best they can be.
Do you have any additional tips to make hybrid meetings effective and rewarding? Please write to me and let me know. As you surely understand, this is a highly relevant question for many, so your tricks are warmly welcomed. I am all ears.
The simple Italian method I mentioned in the episode can help you retain focus - and remember to take brakes.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth.
He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Summer has ended and fall is here. Let’s make this autumn season a great one! But how? And, what does ”great” look like?
In Done! No. 563 - the first episode after a long summer break - I share five quick questions that helps you make this season how you want it.
How do you ensure that your fall turns out the way you want it? Do you do anything special this time of year to make it easier to succeed towards the end of it? Write to me and tell me. I am curious to hear what you share.
Does "Do not disturb" feel too harsh to write on the sign you post by the door to your office (if you have one)? I have some alternative ideas of what to write.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Our world is changing rapidly - seemingly more now than ever. If you don’t want to be left behind, you need to learn new things. But how? When, there’s so much work to be done?
In this last episode of Done! before the summer break, I share a great trick for learning from fascinating physicist Richard Feynman.
Do you have another learning method that you like to use? If so, write to me and tell me about it, because, as you know, I am always eager to learn more - including how to learn more!
Done! and I are now both going on vacation (starting with Midsummer, that is) and will be back on Monday, August 21st. Have a great summer!
Request a quote from me for a talk on structure at work for your August kickoff event.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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Sometimes, your workday doesn’t begin how you wished it did. And, it comes at a cost.
In Done! No. 561, you will learn what you can do to make that cost as low as possible.
What do you do to quickly get your day back on track if the start is not what you wanted? Write to me and tell me. For me, as for everyone, things go wrong sometimes and your best tip could be my saving grace.
Beware of the status indicator on tasks in your list tool.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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You are on the go and want to make a quick voice note, but the text written doesn't match what you said at all. Unnecessarily complicated!
But, I have found an AI solution that gets me right every time.
I am sharing it with you in this Done! episode No. 560.
Have you found another, similar solution to the need for quick voice recordings to text? Tell me about it! I collect solutions like this, so I am eager to hear what you've found.
Have a look at Bennett and Field's study about recovering.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How much time do you spend in meetings? How much focus time do you get?
This week, Done! No. 559 is about some features from Google and from Microsoft that can assist you in having the workweeks you want.
If you have tried these insights - what have you learned about how you have been working? What changes have you made after getting a better picture of how your time is distributed? Write to me and tell me. As you can see, I'm an inquisitive person and I'm always looking for more ideas on tricks to help us at work - every day.
Have you heard about PR agency Idea Grove's smart solution to unclear response times in email?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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🍿 Videos
When you have a new job, how should you set up your structure? And, how do you get the time you need to do it?
In Done! No. 558, I share how to create good structure when many aspects of your work are unknown.
How do you create a good structure when everything is new? Write to me and tell me. I'm curious to hear about your experiences regarding this.
Here's what to do when everything is both urgent and important.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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🍿 Videos
What if you have an important task to work on, but urgent tasks take precedence again and again? And, the important task is pushed back over and over?
In Done! No. 557, I share what you can do to get the important, not so urgent tasks done in these situations.
How have you managed to get the time you need for those important, long-term tasks? Write to me and tell me. I'm sure this is not the last time I'll be tempted to fall into this prioritization trap, so your best advice is very welcome.
Here's how Ulysses helps me set goals for my writing.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
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How close at hand do you have the information you need to complete a task?
In episode No. 556 of Done!, I share a way to get your recurring tasks done even more easily.
What information do you link to in your tasks to make your work easier? Tell me! I want to simplify every aspect of my work, so I am curious to know what tricks you have.
Have you heard? Todoist has added an AI assistant to their popular to-do list app!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
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You begin using a new to-do list app but as soon as things get stressful, you fall off the wagon.
This week’s Done! No. 555 is about how to get the full effect of your new to-do list tool.
How did you manage to quickly get used to a new to-do list? Write to me and tell me. I’m all ears and curious about what you have to share.
Here's what you can do to get recurring tasks done with less effort.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Welcome to Done!, episode No. 554! Almost back from a lovely Easter holiday trip to the Mid-Atlantic region of the US, I share one thing you can do to more easily get the focus time you need.
What tricks do you have to maintain your scheduled personal time? Write to me and tell me. Every trick to increasingly master your calendar is worth its weight in gold - not least for me, so I am all ears.
Early in the episode, I mention Ylva's method for feeling less stressed.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
You put off one of your tasks again and again - even though you know you should just get it done.
In Done! No. 553, I share how ChatGPT can come to your rescue in situations like this.
What have you used ChatGPT for? Tell me, because I want all the help I can get in my job - whether it's from other people or from smart systems that happily do what I don't feel like doing. Write to me and tell me.
Book a talk on structure with me before summer is here!
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Have you noticed that email and chat often gets jumbled together?
You end up with the same conversation spread out in many places simultaneously. You need to spend valuable time looking for where someone wrote what.
In episode No. 552 of Done!, I share four ways to prevent this from happening.
In fact, is the line between chat and email already clear to you and your colleagues? Great! What have you done to draw the line? Tell me, because I want more examples of what can help us separate the two.
Want five alternative ways to keep track of your deadlines?
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
A myriad of new AI tools are emerging rapidly now.
In this week's Done! No. 551, I share three tools that saves me hours every week.
The tools I mention are:
- ChatGPT
- Whisper
- ChatGPT Writer
- Runway
Have you found any other AI services that I have not mentioned here that have saved you work and time? Write me and let me know. I wrote this text last Tuesday, and before it reached your eyes, it is possible that much more has emerged that would fit in this trio. I will write about them another time!
An interesting study I found points to that concrete goals make you happier.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
What is the best way create good order in your mailbox? Should you use folders or not?
In this episode of Done!, No. 550, I share how to find the best structure for how to save emails.
Do you have a folder structure in your email client that you really like? Tell me about it - I love seeing good examples of structure that work well.
Here's our Friday-related, 12 year old idea.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure.
His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.
More from David:
🙋🏼♂️ Talks
🍿 Videos
Do you tend to do many things at once, even though you know that it would be better to focus on ”that one, most important thing”?
Done! No. 549 is about a simple, yet effective, trick for multitasking less and increasing focus on important tasks.
Here is Szumowska's and Kruglanski's study.
Do you do something similar to what I have described here? Perhaps you are one of those people who, in the late afternoon, choose the three most important tasks for tomorrow. Write to me and tell me how you do it because I'm always curious to hear what tricks work well for others.
Get rid of your "to-be-sorted"-pile now.
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In Done! episode No. 548: How to feel less stressed and focus better, despite having many meetings in a day.
In the episode, I mention this blog post (or, video, rather) on how to add time buffers between meetings automatically: https://www.stiernholm.com/en/blog/how-to-add-time-buffers-between-meetings-automatically
Do you have any additional tricks for getting air and breaks between your meetings? Tell me how you do it. This issue interests me right now, so I am all ears.
Here is how to send tasks from OneNote to Microsoft To-Do: https://www.youtube.com/watch?v=WFjPQ1GfzPk
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It is a clever move to create at to-do task from an email that means that you need to do something that you do not do immediately.
But, did you know that you also can create a task from a chat message in Microsoft Teams?
In this episode, the 547th, I share how it is done.
Do you use another app for chats? How do you create to-do tasks from a chat message there? Please tell me. Few things bring me as much joy as simplifications like this and I want to keep learning about clever ways to structure our everyday lives, so I'm curious to hear what you have come up with.
And, yes, time management works and it makes you happier, according to an interesting meta study.
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Your work consists of plenty of tasks with varying characteristics.
This 546th episode is about a planning concept from Y Combinator's Paul Graham that can help you create the optimal conditions for getting your different types of tasks done.
Have you come across Paul Graham's concepts before and used them for your own planning? How? Tell me, because I always want to learn more tricks and methods that help me and those I help in turn to have smoother weekdays.
Here is what you can do when there are too many flags and everything is prioritized.
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Sure, you want to communicate with your colleagues in the chat and be available for them there, but sometimes you really need to work with full focus on other things.
In this episode, the 545th, I share how to optimize your chat availability.
What useful strategy do you have for when to have the chat open and when to keep it closed? Write to me and tell me. Understandably, this is a hot topic for many people, so I'm curious to hear your take on it.
A talk about structure - is that any fun?
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Have you been working from home partly or fully the last 2-3 years, as some of us have?
In this episode, the 544, I share a way to build on your experience from the pandemic to better balance where you do your work.
In the episode, I mention a study about working remotely.
What tasks have worked well from home and would you like to continue working remotely in the future? What have you liked about this year's changes and new ways of working? Write to me and tell me. I'm curious to hear what your experience has been like and what combination of working at the office and from home you have settled into now.
I also found a study about a more effective way to say no.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
For some of us, short tasks tend to be prioritized first, before we choose to focus on the more extensive tasks. As a consequence, important tasks may be put off longer than we would wish they were.
In this episode, the 543rd, I share how to get important tasks done well in advance.
Do you have some other trick you apply to help yourself prioritize things you are reluctant to do? Perhaps you resort to the classic method of breaking the task down into smaller steps to make it easier to get through. Or, something completely different? Write to me and let me know. I'm curious to know what works for you.
Do you want my help with enhancing structure? Book a personal structure training with me now.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
If you feel overwhelmed from time to time by the sheer amount of emails received in your inbox, this week's edition is for you.
In this 542nd episode of Done!, I share a trick that helps you get through your inbox quicker.
What are your tricks for dealing more quickly with all the emails you receive? Drop me an email and let me know. Although more and more communication is moving to chat, many people continue to receive an abundance of emails on a daily basis (myself included) so your tip will be much appreciated.
Recently, I learned a method for practicing better impulse control.
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The purpose of time management, is it to just get more things done in shorter time and get increasingly efficient?
No, of course not. In this episode, the 541:st, I share findings from an interesting study that points to other, even more valuable, benefits from managing your time well.
What will you choose to refine in the near future? Please tell me, because I may want to make an effort in that area myself after being reminded of it by you, and I might even be able to contribute to your initiative with tricks, tools, and tips that I have accumulated over the years. Feel free to write to me!
Wondering about what the counter question that makes your meetings more efficient is, that I mention in the beginning of the episode? I'll tell you.
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To recover and get the well deserved rest when you are free, you need to mentally disconnect from work, according to a study by Bennett and Field.
In this last episode for 2022, the 540th, I share four practical ways to do just that.
What are your tricks for disconnecting from work easily when you are off? Let me know. Write to me, because I want more tips on just that (as well as on many other things). I may well share it with others who would also benefit from hearing them - with your permission, of course.
Right now on the Structure Blog: Solve tomorrow’s problems with structure today
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When questions, problems, ideas, suggestions, errors, and the like arise, they need to be dealt with by the right person. But who to ask?
In this episode, the 539th, I share a tool that helps you more easily delegate an issue to the right colleague.
How have you made it easy to know who to pass the ball to when you receive things or issues that don't concern your area of responsibility? Write to me and let me know. I'm always curious to hear how others solved hassles my clients (and I myself!) encountered, so I would love to receive an email from you.
I have found three things you can do to come better prepared to your meetings.
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Microsoft OneNote is an excellent tool for writing and keeping notes, if you ask me.
But, I do not think you should use it for your to-do list.
In this episode, the 538th, I share why - and I give you two suggestions for tools you could try out instead.
Don't agree with me that OneNote is not a good place for to-do lists? Have you found features that solve the hassle that I haven't? Let me know! I want to learn more about this, so I would love for you to tell or show me.
Book a talk on structure at work by me and set the tone immediately among your colleagues for an even more well structured 2023!
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When setting up a folder structure for your digital documents you need to find an order that suits you and your organization.
In this episode, the 537th, I share what to consider when choosing what order to implement.
How have you achieved a folder structure that works well? Write to me and tell me. This aspect of structure is something many people struggle with and I am curious about what you have done to succeed well, so I am all ears.
Here is how to sift out at the source.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
When setting up a folder structure for your digital documents you need to find an order that suits you and your organization.
In this episode, the 537th, I share what to consider when choosing what order to implement.
How have you achieved a folder structure that works well? Write to me and tell me. This aspect of structure is something many people struggle with and I am curious about what you have done to succeed well, so I am all ears.
Here is how to sift out at the source.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
When you work at the office, you might have agreed with your colleagues that you use the chat app's status indicator to show each other whether you are available or not. But, how do you signal to your family members while working from home that you need to work uninterrupted at the moment?
There is now an app for that - and I will tell you about it in this 536th episode.
Did you try the app and how did it suit you? If you came up with a different signal, what was it? Write to me and tell me, because I collect clever tricks, as you know. However, I don't just keep them for myself, but love sharing them freely with those who are interested since the more of us who work in a structured way, the easier and better all our lives will be.
Here are five ways to sort your digital folders: https://www.stiernholm.com/en/blog/video-five-ways-to-sort-things
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Sometimes and some days, you do not find the time for completing all the tasks on today's list. Then, some tasks have to go.
In this episode, the 535th, let us talk about what tasks you can skip on stressful days.
Have you done something else to prioritize fairly quickly in stressful situations? Write to me and let me know. Anything that makes our working lives easier is of great interest to me. That's why I'm curious to hear what you'd like to share.
I mentioned the word "Spuddle" in the beginning of the episode. Do you have a productivity related favorite word? Tell me!
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How quickly do you have to respond to emails, chat messages and other communication? Well, it depends.
In this episode, the 534th, I share what you can do to make your workdays less fragmented.
What "channel frequencies" did you agree on? Write to me and let me know. This question interests me right now, so I'm curious to hear what you and your colleagues came up with.
Here is how to escape regretting a "yes!": https://www.stiernholm.com/en/blog/video-escape-regretting-a-yes
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We cannot be available everywhere all the time. Sometimes, we all need to work focused without interruptions. This will paradoxically be more easily done if you make yourself reachable - not through all channels, but one specific.
In this episode, the 533rd, I share what you gain by choosing what channel you use for emergencies.
Do you have any other way to resolve the conflict between being unavailable and needing to be semi-reachable? Write to me and let me know.
As the influx and inflow of messages increase in number, more of us are feeling the challenge of maintaining calm in our increasingly stressful work lives. That's why I'm curious to hear about your best trick.
Sometimes at work, you need to say no. It can be hard - at least in the moment. But, it will be easier if you create templates for doing so.
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When your workday consists of meetings back to back, the tasks you manage to get done in between might only be the quick things that not necessarily have the highest priority. Then, the really important tasks will have to wait until later.
In this episode, the 532th, though, I help you make better use of the brief moments you have between meetings.
Do you have other tricks for making the most of the short time between meetings? Write to me and let me know. I am certainly one of those who want to make the most of my working time, so I am curious to see what you would like to share.
And, as I mentioned in the beginning of the episode, I wrote about thirteen ways to clean up when you are short of time.
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Have you ever put up a sticky note where you see it in order to not miss something, but end up seeing it so much that you after a while do not see it (and still miss the thing that was written on the note)?
This is similar to what happens when you work continously on a task without taking breaks.
In this episode, the 531st, I share why you should refrain from that and what you can do instead.
How often does it suit you to take a short break if you do not get one automatically? Write to me and let me know. I am one of those who find it easy to get lost in a task for a long time, so I am curious to hear what works for you.
And, here's how to search better in Outlook: https://www.stiernholm.com/en/blog/how-to-search-better-in-outlook
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Some people tend to mark an email as unread after they have read it a first time, since they want to remember to get back to it and do something later.
The 530th episode of Done! is about why that is something to avoid.
How have you managed to keep your to-do list complete - despite new things coming in through many different channels? Write to me and tell me. I am curious to hear what you will share.
Here is how I view structure in relation to creativity: https://www.stiernholm.com/en/blog/structure-and-creativity-are-they-friends-or-foes
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When you finally have time to do that thing that you have postponed a while longer than you wish, it is understandable that you want to get started immediately.
But, today's Done! No. 529, is about a situation when it is actually wise to slow down and not act so quickly.
Do you usually do something special before having a go at a task that has been on the to-do list for a long time? Do you check it against something or check in with someone? Tell me what and how! I am very curious to know how you make sure you are only doing what is actually relevant, important, and valuable.
As mentioned, these episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), try it out!
Here is Done! No. 528.
Today, I share a way for you to make sure that you spend your time at work wisely.
If you log your time, what have you found or realized that you have not seen before? Write to me and let me know. Maybe you will give me an idea of something I should also look for that might help me.
In the beginning of the episode, I mention this blogpost about how to update your to-do list: https://www.stiernholm.com/en/blog/sift-out-wash-out
And, here is Toggl Track: https://toggl.com/track/
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Sometimes, we regret having accepted to do something a long time ago that we now, when the time is here, definitely would not prioritize.
In Done! No. 527, I share a simple trick for saying "Yes!" only to the right tasks.
What are your tricks for not saying yes to too much and sometimes the wrong things? Write to me and let me know. I love to hear about simple tricks like this, so I am curious to hear how you do it.
Here is how to send tasks from OneNote to To-Do in two different ways: https://www.stiernholm.com/en/blog/how-to-send-tasks-from-onenote-to-microsoft-to-do
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We all need to declutter our workspace from time to time. But, did you know that good structure can actually ease your cleaning burden?
In this episode, the 526th, I show you how.
What are your tricks for avoiding clutter? Maybe you have a method or a rule of thumb you would like to share with me? If so, write to me and let me know. I'm curious to hear from you!
In the beginning of the episode, I mention a trick I learned from a lean consultant. Here, you will find that: https://www.stiernholm.com/en/blog/one-two-three-then-no-more-excuses
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Even the best to-do list app might not support exactly the "thought model" you use for your structure. For instance, what if the app only lets you create groups containing projects consisting of tasks, but you want to divide the projects in sub projects before defining the tasks?
In this episode, the 525th, I share an easy workaround that lets you work how you wish, even if the app actually doesn't support it.
What emergency solution or MacGyver-like trick have you come up with that you would like to share with me? Tell me!
Also, as I mentioned in the beginning of the episode: please share with me how you handle travel time to meetings in your calendar. Here is a post on the Structure Blog where I elaborate: https://www.stiernholm.com/en/blog/how-do-you-book-travel-time-to-meetings
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Knowing that you should get enough sleep is one thing. Actually going to bed when you ought to is something else. What if you struggle getting the hours of good sleep you need?
In this episode, the 524th, I share how to use the built-in functions of your smartphone to sleep better.
How have you used apps to help you get the sleep you need? Write to me at david@stiernholm.com and tell me about your best trick. I'm all ears.
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Welcome to the autumn season and a new edition of Done! - the 523:rd counting from the start!
I hope you have had a beautiful summer (in the northern hemisphere, that is), as I have. Apart from emptying my sold parental home, I got quite a few hot days lying flat on an islet in the sea close to home and even a nice trip to and around New England (we loved it!).
This week's edition is actually about mistakes and why it might be wise to collect them.
What was the most recent structure mistake you made? I told you about mine. If you’d be willing to share yours, I am all ears.
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Sometimes there are just too many meetings. And, one have to ask: do you really need to attend them all?
In this last episode for this season, the 522nd, I share a question that will help you decide.
How do you make sure you only participate in meaningful meetings? Write to me and let me know. Having many meetings and having meetings often seems to be something many have to deal with nowadays, so I am very curious to hear your ideas.
These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.
About six months ago or so (in Done! No. 500, to be specific), I addressed the issue of remembering to read, respond to, or in some other way acknowledge messages you and I receive in an increasing number of channels. I am referring to chat messages, direct messages, Linkedin messages, messages on other social media platforms, SMS, and of course also emails. The trick I described then that works very well for me is to do a metaphorical “doctor’s round” which you take every morning and during which you browse through all the different channels and deal with any new messages you have received.
But what if you have a few channels that need to be attended to more often than once a day?
In this episode, the 521:st, I share how to set up recurring tasks in your to-do list to remember to check these channels at the right interval effortlessly.
Have you solved this nuisance in some other way? If so, tell me how. As you might have guessed by now, I am always curious to hear about new solutions and tricks.
Towards the beginning of this episode, I mention electric motorbike brand Cake. Check out their amazing bikes, if you haven't already!
The talk I gave was "Get super structured!" and I would happily give it at your next meeting. Ask me for an offer and I will send you one promptly!
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Microsoft Lists is a fairly new addition to the Microsoft 365 family, but for what can you use it? In this episode, the 520, I share four suitable uses for Microsoft Lists.
Are you already using Lists? If so, tell me what you use it for. I am very curious to hear what use you have put it to, so write me a few lines, please.
Here is how to search better in Outlook (and my three favorite search terms!).
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The less you get distracted, the better the virtual meeting is. But, in a digital setting, the possible distractions are plentiful. In this episode, the 519th, I cover a common distraction in digital meetings that you might not have thought but that is really easy to get rid of. What else distracts you in digital meetings and what have you done to prevent yourself from getting distracted? If you have nifty solutions or tips, feel free to share them with me. In these digital times all ideas and solutions could be useful to others with the same problem.
As promised in beginning of this episode, here is the video about how I cured my time optimism.
When you are overwhelmed with work and things to do outside of work, a useful trick to feel less stressed (and thereby more productive) is to hide all things that might distract you. But what things? In this episode, the 518th, I walk through a rather extensive handful of things to hide in these stressful situations.
How do you handle having too much to do and/or feeling overwhelmed by the sheer amount of work that needs to be done? What is your trick to getting things done and remaining focused? Write to me and share your tip. I am all ears.
Done! is also available as a newsletter to your email. If you prefer to read rather than listen (or both!), subscribe to the weekly email for free.
Naming files and documents in a good way is quite an art. A common mistake many people make is to name files and documents in a far too impractical way when they want to save different versions of the same document. In this episode, the 517th, I share how do it clearly and efficiently instead. How have you decided to name versions of files at your company? Write to me and share your method or syntax. As always, you'll reach me by emailing david@stiernholm.com and I'm very curious to hear how you've solved this seemingly small but very annoying problem.
Done! is also available as a newsletter to your email. If you prefer to read rather than listen (or both!), subscribe to the weekly email for free.
Sometimes we get involved in a project or workgroup where everything is happening very fast. All participating colleagues are eager to get moving on what you decide to do and it becomes difficult to keep the decision-making contained to the regular, formalized meetings. So, you make decisions on the fly. But, what if you forget to inform the colleagues that were not involved in the decision what you actually have decided? In this episode, the 588th, I share a tool for keeping track of what you have agreed on.
How have you kept track of past decisions made and how has it been useful to your and/or your team? If you have any experience with this method, please get in touch and let me know what difference it has made to you and your company, department, or team. You will reach me by emailing david@stiernholm.com and I will be all ears.
“Storing” and “doing” are not the same thing. Still, confusing them often leads to a very common structural mistake I see many of my clients make. In this episode, the 515th, I share how to differentiate between "storing" and "doing" and what you will gain by doing so.
If you are being honest, is your overview also a jumbled mess of both reference materials and tasks? If this used to be the case but is no longer so, how did you solve the problem? Write to me and tell me. You will reach me, as always, byemailing david@stiernholm.com and I promise to be all ears.
(Yes, words do matter. Here, you will find a tip about four words to beware of when writing your to-do list.)
Sometimes there is just not enough time. You have a deadline fast approaching, but what you need to do takes longer than you had anticipated - much longer. What do you do - and could you do - when you are running out of time? In this 514 th episode, I share a model that has helped me plenty of times to feel less stressed and more in control on such occasions. And, if you want to, you can even download the simple model for free. You will find it at https://www.stiernholm.com/en/ambition-step-down
Do you have your own method to handle the madness that can sometimes grab hold of us when trying to meet a deadline and finding ourselves with too much to do before it is upon us?
Please write to me and share your thoughts - I'm sure you know that I am always on the lookout for tips, tricks, and methods that simplify our lives and structure. you will reach me at david@stiernholm.com.
Even if we work digitally most of the time we sometimes need to print things. It can be something that needs to be signed, something we need to bring, something you need to complement your hand-drawn sketches with, or something else.
But, we might not have a printer available at any given moment.
If it is not urgent you will have to wait until you are conveniently close to a printer, but then you need to remember that you needed to print whatever it was.
Printing will become yet another thing you have to remember, amongst all the other things you have going on right now. Quite the nuisance. So, in this 513th episode of *Done!*, I share three simple ways to make this problem smaller.
Do you have another solution to this problem? Tell me about it in an email to david@stiernholm.com.
By the way, if you prefer to read as a compliment to listening to my weekly tips, they are also available as a newsletter. Sign up here.
Some tasks you do again and again, week after week. Should you keep them in your to-do list as well? Or, do they belong in you calendar? In this episode, the 512th, I give you my best tips on how to structure these recurring tasks. How do you manage your recurring tasks? How do you keep track of when they need to be done, and the next time, the time after that? Write to me at david@stiernholm.com and tell me. I am all ears.
When the tempo is high at work, we all need to prioritize among all the tasks on our list.
One popular way to address the issue of what to prioritize is to determine if a task is urgent or not, then if it is important or not, and then put it in the right place in some kind of model (many people use a four-field matrix) or system.
Generally, the tasks that contribute to the goals you are responsible for are the important tasks.
But, what if you don't have any goals? Or if your goals are unclear? Are you then stuck with prioritizing only by urgency?
In this episode, the 511th, I share how to figure out what is important if you lack goals.
How have you figured out what is most important in your job? Please share it with me. I collect useful tips, tricks, and methods to simplify both my own and other peoples’ lives. You will reach me, as always, by emailing david@stiernholm.com.
Welcome to the 510:th edition of Done!, about how to more easily choose the right thing to do right now.
Welcome to the 509:th episode of Done!, about how to more easily say no when you need to.
Welcome to the 507:th edition of Done!, about how to make your emailing more efficient.
Welcome to the 506:th edition of Done!, about a structure tip from the world of museums.
Welcome to the 505:th edition of Done!, about how to make following your decided structure easy.
Welcome to the 504:th edition of Done!, about what to do when you unexpectedly get extra time.
Welcome to the 502:nd edition of Done!, about to relax more easily after your work is done.
Welcome to the 501:st edition of Done!, about how to make your next vacation even better.
Welcome to the 500:th edition of Done!, about a valuable routine inspired by physicians.
Welcome to the 498:th episode of Done!, about the benefits of improving your structure over time.
Welcome to the 496:th edition of Done!, about how to quickly find what you need whenever you need it.
Welcome to the 495:th edition of Done!, about how to make working in an open office environment more enjoyable.
Welcome to the 494:th episode of Done!, about how to monitor the mentioning of a specific word in a channel in Microsoft Teams.
Welcome to the 493:rd edition of Done!, about how to save attachments we receive with less effort.
Welcome to the 492:nd episode of Done!, about how you can succeed better with your half digital, half physical meetings.
Welcome to the 491:st episode of Done!, about how to level up your structure a few months from now.
Welcome to the 490:th episode of Done!, about how to optimise your time on email and chat.
Welcome to the 489:th edition of Done!, about how to have your computer serve you what you need as you start working.
Welcome to the 488:th episode of Done!, about how to get the time you need for your major, important tasks.
Welcome to the 487:th edition of Done!, about how to handle a constant inflow of ”stuff” in a structured way.
Welcome to the 486:th edition of Done!, about how to setup your to do-list app when you don’t like lists.
Welcome to the 485:th edition of Done!, about how to create good structure among your digital apps and tools.
Welcome to the 484:th episode of Done!, about how to quickly get rid of irrelevant emails - automatically!
Welcome to the 483:rd edition of Done!, about how to escape the far too common ”Zoom fatigue”.
Welcome to the 482:nd edition of Done!, about how you can ease your burden right now, immediately.
Welcome to the 481:st edition of Done!, about when the best time is to work on creative tasks.
Welcome to the 480:th edition of Done!, about what you can do to work with less interruptions and more focus.
Welcome to the 479:th edition of Done!, about when the best time for taking a break is.
Welcome to the 478:th edition of Done!, about how to use goals to enhance your structure.
Welcome to the 477:th episode of Done!, about how to easily get a good start on your complicated, extensive tasks.
Welcome to the 476:th edition of Done!, about how to reuse digital information quickly and efficiently.
Welcome to the 475:th edition of Done!, about how to get to feel that you have done enough.
Welcome to the 473:rd edition of Done!, about how to minimise the occurrence of unforeseen things.
Welcome to the 472:nd edition of Done!, about how to make time for the important things when you are a leader.
Welcome to the 471:st edition of Done!, about how to get rid of the annoyances that ruin your day.
Welcome to the 469:th edition of Done!, about how to get the space you need between meetings - effortlessly!
Welcome to the 468:th edition of Done!, about how to easily take care of the last complex emails in your inbox.
Welcome to the 467:th edition of Done!, about how to optimize your and your colleagues’ time in meetings.
Welcome to the 466:th edition of Done!, about how to get email notifications only when you want them.
Welcome to the 465:th edition of Done!, about how to not miss implicit to do-tasks from text conversations.
Welcome to the 464:th edition of Done!, about how to combine being available for your colleagues with working uninterrupted.
Welcome to the 463:rd edition of Done!, about how to send emails at the right time automatically.
Welcome to the 462:nd edition of Done!, about how to handle incoming messages with less effort.
Welcome to the 461:st edition of Done!, about a way to enhance structure among your digital documents.
Welcome to the 460:th edition of Done!, about what you can do today that will make your workload lighter in January.
Welcome to the 459:th edition of Done!, about balancing helping others and getting your own tasks done.
Welcome to the 457:th edition of Done!, about how you will benefit in a surprising way from arriving to meetings on time.
Welcome to the 456:th edition of Done!, about how to work the right amount of time on the right thing.
Welcome to the 455:th edition of Done!, about how to help yourself structurally while working from home.
Welcome to the 454:th edition of Done!, about how to get the space you need in your calendar.
Welcome to the 453:rd edition of Done!, about how to get certain tasks done with less effort.
Welcome to the 450:th edition of Done!, about how to more easily find available time for a meeting.
Welcome to the 449:th episode of Done!, about how to make a better impression through good structure.
Welcome to the 447:th edition of Done!, about how to solve not having time for what you think you should.
Welcome to the 446:th edition of Done!, about how to separate your to-do list from your calendar.
Welcome to the 445:th edition of Done!, about whether you should mix work tasks with private tasks in your to-do list.
Welcome to the 444:th edition of Done!, about how to use structure to plan more flexibly.
Welcome to the 442:nd episode of Done!, about how to use the increasingly popular Microsoft Planner.
Welcome to the 441:st edition of Done!, about how to create a digital link in the physical world.
Welcome to the 440:th edition of Done!, about what you can do today to get a more pleasant start of the autumn.
Welcome to the 439:th edition of Done!, about the benefits of emptying your computer desktop.
Welcome to the 438:th edition of Done!, about what to do with the random thoughts that distract you.
Welcome to the 437:th edition of Done!, about how to schedule internal meetings easier.
Welcome to the 436:th edition of Done!, about how to limit your work in relation to your private life.
Welcome to the 435:th edition of Done!, about how to get rid of the small but obstacles to your best work.
Welcome to the 434:th edition of Done!, about how to set clearer and more helpful deadlines.
Welcome to the 433:rd edition of Done!, about how to keep a high work tempo even during a pandemic.
Welcome to the 431:st edition of Done!, about how to maintain good structure when working from home.
Welcome to the 429:th edition of Done!, about how better sleep can improve productivity.
Welcome to the 428:th episode of Done!, about what to do when you have tasks in several collaboration tools.
Welcome to the 427:th episode of Done!, about how to create tasks from emails on your phone.
Welcome to the 426:th edition of Done!, about how to determine what really has to be done.
Welcome to the 425:th edition of Done!, about what you gain and lose when working from home.
Welcome to the 424:th edition of Done!, about how to make your meetings more productive.
Welcome to the 422:nd edition of Done!, about how to navigate the growing number of digital tools to use.
Welcome to the 421:th edition of Done!, about how your to do-list can benefit your sleep.
Welcome to the 420:th edition of Done!, about how use chat messaging platforms in a structured way.
Welcome to the 419:th edition of Done!, about what to do today that you will benefit from in the new year.
Welcome to the 418:th edition of Done!, about a simple word trick that makes you stop procrastinating.
Welcome to the 417:th edition of Done!, about how to escape insomnia after having worked late.
Welcome to the 416:th edition of Done!, about how to get more time doing things instead of writing lists.
Welcome to the 415:th edition of Done!, about how to have your to do-list get written automatically.
Welcome to the 414:th episode of Done!, about how to get rid of the irritating thing that bothers you.
Welcome to the 413:th edition of Done!, about why it is benefitting to give your office a personal touch.
Welcome to the 412:th edition of Done!, about how to escape a certain kind of detrimental clutter.
Welcome to the 410:th edition of Done!, about how to take meeting notes in a more efficient way.
Welcome to the 408:th edition of Done!, about how better help and get help from your colleagues.
Welcome to the 407:th edition of Done!, about a movie related trick I learned a while ago.
Welcome to the 403:rd episode of Done!, about how to establish a new habit by rewarding yourself.
Welcome to the 402:nd episode of Done!, about what to ask yourself now that will help you on the road ahead.
Welcome to the 401:th edition of Done!, about how to use Outlook in nine well structured ways.
Welcome to the 400:th edition of Done!, about how to more easily handle the unexpected.
Welcome to the 398:th edition of Done!, about a simple trick for not putting off a complicated task.
Welcome to the 397:th edition of Done!, about why you should avoid writing checklists in your to-do tasks.
Welcome to the 396:th edition of Done!, about how to get a clever clue about what new to learn that will benefit you.
Welcome to the 395:th edition of Done!, about how you can think clearer by not using your phone.
Welcome to the 394:th edition of Done!, about how to make your vacation a more enjoyable one.
Welcome to the 393:rd edition of Done!, about how to collect your tasks into one single list.
Welcome to the 392:nd edition of Done!, about how easily automate some of your tasks in Office 365.
Welcome to the 391:st edition of Done!, about how you will benefit from reflecting consciously regularly.
Welcome to the 390:th edition of Done!, about what to do when structuring takes too much time.
Welcome to the 389:th episode of Done!, about how to get rid of distractions and still be available.
Welcome to the 388:th episode of Done!, about how to prevent structure from holding you back.
Welcome to the 386:th episode of Done!, about how your creativity will benefit when breaks are structured.
Welcome to the 385:th edition of Done!, about how to make your recurring meetings more productive.
Welcome to the 384:th episode of Done!, about how to get some clarity on your computer desktop.
Welcome to the 383:rd edition of Done!, about how a small change can make a significant difference.
Welcome to the 381:st edition of Done!, about how to work undistracted even when you get interrupted.
Welcome to the 380:th episode of Done!, about what you could to do now to improve structure in 2019.
Welcome to the 318:th episode of Done!, about how to easily keep something only as long as you need it.
Welcome to the 377:th edition of Done!, about how to plan in reverse to enjoy the coming holidays better.
Welcome to the 376:th edition of Done!, about how to easily take shortcuts to the information you need.
Welcome to the 375:th episode of Done!, about how to make your email inflow easier to handle.
Welcome to the 374:th episode of Done!, about how to make your workday better right from the start.
Welcome to the 373:rd edition of Done!, about how to avoid a common pitfall while improving structure.
Welcome to the 372:th edition of Done!, about how to more easily get things done that we struggle with.
Welcome to the 370:th episode of Done!, about a counter intuitive trick that will make you less stressed.
Welcome to the 369:th episode of Done!, about how to easily show someone how to do something.
Welcome to the 367:th edition of Done!, about what the best way to begin your morning is.
Welcome to the 363:rd edition of Done!, about how to prolong your life by having good structure.
Welcome to the 362:nd edition of Done!, about how your choice of music can influence your productivity.
Welcome to the 360:th edition of Done!, about how to clarify what the important things are.
Welcome to the 359:th edition of Done!, about how to get less disturbed when we get distracted.
Welcome to the 358:th edition of Done!, about how to handle emails in the least stressing way.
Welcome to the 355:th episode of Done!, about an important thing to keep in mind about due dates.
Welcome to the 354:th episode of Done!, about how to get reminded at exactly the right place.
Welcome to the 353:rd edition of Done!, about a simple rule that allows you to use sticky notes.
Welcome to the 352:nd edition of Done!, about what to consider when writing reminder notes to yourself.
Welcome to the 351:st edition of Done!, about what do to when others use the cc:-function wrong.
Welcome to the 350:th edition of Done!, about a playful trick to get non-urgent tasks done.
Welcome to the 349:th edition of Done!, about a common mistake we make when creating something new.
Welcome to the 348:th episode of Done!, about we can do to have time for the things that are not meetings.
Welcome to the 347:th episode of Done!, about what to do when we fail to establish a new habit.
Welcome to the 346:th episode of Done!, about how to see if we succeed with the indistinct aspects of our job.
Welcome to the 345:th episode of Done!, about how to get some slack into your emailing routine.
Welcome to the 344:th episode of Done!, about how to measure your progress in a structured way.
Welcome to the 343:st episode of Done!, about how to make a quick note while running without it getting lost.
Welcome to the 341:st episode of Done!, about how to trick ourselves into doing things we have postponed.
Welcome to the 340:th episode of Done!, about how to set useful goals when things happens fast.
Welcome to the 339:th episode of Done!, about what to do to remember to rest after having worked intensely.
Welcome to the 338:th episode of Done!, about how we can use notes to help us establish new habits.
Welcome to the 337:th episode of Done!, about how to make too large tasks easier to digest.
Welcome to the 336:th epsiode of Done!, about how to avoid spending time on the wrong things.
Welcome to the 335:th episode of Done!, about what verbs to avoid when writing todo tasks.
Welcome to the 334:th episode of Done!, about what to do to keep our alone time intact.
Welcome to the 333:rd episode of Done!, about how to combine a project management tool with our todo-list.
Welcome to the 332:nd episode of Done!, about how to easily automate some of our tasks.
Welcome to the 331:st episode of Done!, about how we can establish habits by using temporal landmarks.
Welcome to the 330:th episode of Done!, about tackling the seemingly small things that still really bother us.
Welcome to the 329:th episode of Done!, about what to do when our workload is far too heavy.
Welcome to the 328:th episode of Done!, about three kinds of reliable note taking during meetings.
Welcome to the 327:th episode of Done!, about how to use new habits as a way to improve structure.
Welcome to the 325:th edition of Done!, about how we can use our senses to quickly regain focus.
Welcome to the 324:th edition of Done!, about how to use our goals as a valuable tool when prioritizing.
Welcome to the 323:rd edition of Done!, about how to get more of your tasks done by other people.
Welcome to the 321:st episode of Done!, about how to check the specificity of our goals.
Welcome to the 320:th episode of Done!, about why we should celebrate generously whenever we win at work.
Welcome to the 319:th episode of Done!, about a thought provoking problem a client of mine had.
Welcome to the 318:th episode of Done!, about a simple habit that helps us find things quicker.
Welcome to the 317:th episode of Done!, about how to make our phone meetings more focused.
Welcome to the 316:th episode of Done!, about how to avoid a very common mistake related to list apps.
Welcome to the 314:th episode of Done!, about how to make the most use of our to-do-list.
Welcome to the 312:th episode of Done!, about how to get quicker responses to your emails.
Welcome to the 311:th episode of Done!, about how to take care of valuable information in a smart way.
Welcome to the 310:th episode of Done!, about how to sort things we want to keep in order.
Welcome to the 309:th episode of Done!, about a Japanese method for organising physical reference material.
Welcome to the 308:th episode of Done!, about how to succeed better by unexpected help from green meadows.
Welcome to the 307:th episode of Done!, about a friendly trick to get others to do what we need them to.
Welcome to the 306:th episode of Done!, about why it is essential to get rid of outdated, irrelevant things.
Welcome to the 305:th episode of Done!, about why it is essential to get rid of even those last bits.
Welcome to the 304:th episode of Done!, about blocking time for specific tasks while preserving your flexibility.
Welcome to the 303:rd episode of Done!, about how to make time for tasks later that were not done today.
Welcome to the 302:nd episode of Done!, about how to stress less and still arrive on time.
Welcome to the 301:st episode of Done!, about two principles for naming digital folders.
Welcome to the 298:th episode of Done!, about what we can learn about productivity from chefs.
Welcome to the 297:th episode of Done!, about a clever trick to get started with large tasks earlier.
Welcome to the 296:th episode of Done!, about how to set goals that demand the right amount of effort.
Welcome to the 294:th episode of Done!, about a trio of things we can do to stress less.
Welcome to the 293:rd episode of Done!, about a simple rule of thumb that helps us get plenty of things done easily.
Welcome to the 292:nd episode of Done!, about what emails we preferrably deal with immediately.
Welcome to the 291:st episode of Done!, about how to prioritize in a more deliberate way.
Welcome to the 290:th episode of Done!, about how to avoid a parallell todo-list in the email inbox.
Welcome to the 289:th episode of Done!, about how to tackle those tasks that never seem to end.
Welcome to the 288:th episode of Done!, about getting rid of a particular kind of things that distract us.
Welcome to the 287:th episode of Done!, about one thing we can do to more easily meet our deadlines.
Welcome to the 285:th episode of Done!, about a simple way to get many small things done in a short time.
Welcome to the 284:th edition of Done!, about how to get an overview together with our colleagues.
Welcome to the 283:rd episode of Done!, about why we would benefit from getting an early start with at least a small part of tasks that we tend to postpone.
Welcome to the 282:nd episode of Done!, about how memories can help us improve our structure.
Welcome to the 280:th edition of Done!, about how to deliberately set deadlines to get started faster.
Welcome to the 279:th episode of Done!, about how to cope with having our todo tasks in more places than one.
Welcome to the 277:th edition of Done!, about a common mistake that we make when managing our todolist.
Welcome to the 276:th edition of Done!, about a simple trick that helps us finish more things more often.
Welcome to the 275:th edition of Done!, about how a certain tomato based method helps us focus.
Welcome to the 273:rd edition of Done!, about what to do when everything has the highest priority.
Welcome to the 272:nd episode of Done!, about how and why concrete goals make us happier.
Welcome to the 271:th edition of Done!, about how to write emails so that we get quicker replies.
Welcome to the 270:th episode of Done!, about a playful way to tackle any piles we might have.
Welcome to the 269:th episode of Done!, about in what situations we ought to write by hand.
Welcome to the 268:th episode of Done!, about how to better appreciate the progress we make.
Welcome to the 265:th edition of Done!, about interruptions and how to get fewer of them.
Welcome to the 261:st episode of Done!, about how to stress less by using a whiteboard in a particular way.
Welcome to the 256:th edition of Done!, about how to get time for other things than meetings.
Welcome to the 257:th edition of Done!, about three excellent tools for keeping our todo list in.
Welcome to the 256:th edition of Done!, about structure beyond keeping things in good order.
Welcome to the 255:th edition of Done!, about how to solve problems more easily by stating them clearly.
Welcome to the 253:th episode of Done!, about how to get some things done automatically - without software.
Welcome to the 252:nd edition of Done!, about to best use the time that we gain when being productive.
Welcome to the 251:th episode of Done!, about how to establish new habits by surprising ourselves.
Welcome to the 249:th edition of Done!, about to get an overview in a circular fashion.
Welcome to the 248:th episode of Done!, about how to get fewer emails to take care of after your vacation.
Welcome to the 247:th episode of Done!, about what to do when your todo-list competes with other systems.
Welcome to the 243:rd edition of Done!, about how to reap the benefits of paper - even in this digital age.
Welcome to the 245:nd episode of Done!, about dedicating specific places for things and why to do it.
Welcome to the 242:th episode of Done!, about if we are fooling ourselves when having an empty inbox.
We are back with the 241:st episode of Done!, that is about not spending too much time structuring.
Welcome to the 240:th episode of Done!, about what to prepare now before going on vacation this summer.
Welcome to the 239:th edition of Done!, about what really is what we have to gain by thinking in next steps.
Welcome to the 238:th edition of Done!, about why we should not base our prioritization on urgency alone.
In a special edition of the Done! podcast, I'm interviewing Jared Brown - founder and CEO of time tracking application Hubstaff.com. Having built his company from scratch, he shares how he with good structure manages an organization where a majority of the workforce works remotely - spread out over many countries.
Welcome to the 236:th edition of Done!, about the benefits of having a designated place for every tool.
Welcome to the 234:th edition of Done!, about how to make the next few weeks slightly less stressful.
Welcome to the 233:nd edition of Done!, about how we could clear out what is cluttered in a simple way.
Welcome to the 231:st episode of Done!, about how to phrase our tasks so that they are more easily done.
Welcome to the 229:th episode of Done!, about how to effectively shut out auditive distractions.
Welcome to the 228:th episode of Done!, about what reminders to get rid of and what to keep.
Welcome to the 227:th edition of Done!, about why we should be careful with marking e-mails with red flags.
Welcome to the 226:th edition of Done!, about the physical inbox is still worth keeping.
Welcome to the 225:th episode of Done!, about how we tend to distract ourselves and what we can do about it.
Welcome to the 224:nd episode of Done!, about how to delegate simple tasks to someone who is never busy.
Welcome to the 223:st episode of Done!, about four ways to make the naming of documents simpler.
Welcome to the 222:th episode of Done!, about how to have digital data stored in a multitude of places and still only have to search in one.
Welcome to the 221:th episode of Done!, about how to regain our motivation when we feel discouraged.
Welcome to the 220:th episode of Done!, about what to decide on now, in the first weeks of a new year.
Welcome to the 219:th episode of Done!, about how to make next year slightly less stressful.
Welcome to the 218:th episode of Done!, about how to help others help you accomplish what you strive for.
Welcome to the 216:th episode of Done!, about what to change in order to find things easier.
Welcome to the 215:th episode of Done!, about how to not feel overwhelmed about all we have to do.
Welcome to the 214:th episode of Done!, about a lean-related method that helps us stop procrastinating.
Welcome to the 213:th episode of Done!, about how to get recurring tasks done faster by bundling them.
Welcome to the 212:th episode of Done!, about how to delegate a task and get what we need - in time.
Welcome to the 211:th edition of Done!, about a few words that you definitely should avoid.
Welcome to the 210:th edition of Done!, about if we should do the worst task first - or the easiest.
Welcome to the 208:th edition of Done!, about when to use a due date and when to absolutely avoid it.
Welcome to the 207:th episode of Done!, about what to do when we do not receive what we have delegated when we really need it.
Welcome to the 205:th episode of Done!, about the tempting concept of an empty inbox and how to achieve it.
Welcome to the 204:th episode of Done!, about if all this structuring is worth the trouble.
Welcome to the 202:nd edition of Done!, which is also the first for this new season. Today?s episode is about how to automate some of your writing.
Welcome to the 201:st episode of Done!, about automating the process of writing your todo-list.
Welcome to the 200th episode of Done!, about how to remember to take a break from work.
Welcome to the 199th episode of Done!, about a clever way to get going when we tend to procrastinate.
Welcome to the 198:th episode of Done!, about a way to keep meetings short, swift and focused.
Welcome to the 197:th episode of Done!, about the improved structure?s most prominent effects.
Welcome to the 196:th edition of Done!, about how to get back on track after some time away from the office.
Welcome to the 193:rd episode of Done!, about a simple trick to give important tasks higher priority.
Welcome to the 192:nd episode of Done!, about how to improve structure without harsh discipline.
Welcome to the 190:th edition of Done!, about whether we should prioritize our tasks or our colleagues'.
Welcome to the 189:th edition of Done!, about three common situations in which we can gain focus easily.
Welcome to the 188:th edition of Done!, about how to remember the structure that you have decided on.
Welcome to the 187:th edition of Done!, about how to stress less with improved foresightedness.
Welcome to the 186:th edition of Done!, about how structure helps you relax during your vacation.
Welcome to the 184:th edition of Done!, about how to free yourself from thoughts of work during the weekend.
Welcome to the 180:th edition of Done!, about how to be concrete and why we benefit from being so.
Welcome to the 178:th edition of Done!, about how to not being thrown off by an (un-)expected question again.
Welcome to the 174:th edition of Done!, about how to visualize how much you really have to do.
Welcome to the 173:rd edition of Done!, about a short cut to finding tasks to delegate to others.
Welcome to the 172:nd edition of Done!, about what to do to not waste valuable time in the morning.
Welcome to the 171:st edition of Done!, about six details that are crucial to your structure at work.
Welcome to the 170:th edition of Done!, about how some limitations can help us get things done.
Welcome to the 169:th edition of Done!, about how to tackle procrastinated tasks in a gentle way.
Welcome to the 166:th edition of Done!, about how to reduce the number of e-mails you receive.
Welcome to the 165:th edition of Done!, about how to be productive even when technology fails you.
Welcome to the 163:rd edition of Done!, about how to start the next season in a smoother way.
Welcome to the 162:st edition of Done!, about how to efficiently handle receipts while traveling.
Welcome to the 159:th edition of Done!, about how to recuperate when your work structure has deteriorated.
Welcome to the 158:th edition of Done!, on how to experience a week without procrastination.
Welcome to the 157:th edition of Done!, about how to properly use a contextualized to do-list.
Welcome to the 156:th edition of Done!, with two tips on how to schedule meetings efficiently.
Welcome to the 154:th edition of Done!, about a common trap when it comes to prioritizing.
Welcome to the 151:st edition of Done!, about a simple trick to get going when you are stuck on a task.
Welcome to the 150:th edition of Done!, about how not to get distracted by outdated documents.
Welcome to the 149:th edition of Done!, about how to simplify by reducing the number of choices.
Welcome to the 148:th edition of Done!, about how to know if you need more structure at work.
Welcome to the 147:th edition of Done!, about how to work faster when we cannot prioritize.
Welcome to the 146:th edition of Done!, about a tool keeps you from working too many hours.
Welcome to the 145:th edition of Done!, about what you might get rid of even if you are short of time.
Welcome to the 144:th edition of Done!, about how to remember recurring tasks by forming habits.
Welcome to the 142:nd edition of Done!, on how to easily remind yourself of your new habits.
Welcome to the 141:st edition of Done!, about what to do now in order to have a smoother next year.
Welcome to the 140:th edition of Done!, about prioritizing between e-mails and tasks in a fair way.
Welcome to the 139:th edition of Done!, about how to prioritize swiftly when you are the most stressed.
Welcome to the 137:th edition of Done!, about how to use the 80/20-rule when it comes to productivity.
Welcome to the 136:th edition of Done!, about where to start if your office is in complete chaos.
Welcome to the 134:th edition of Done!, which is about how to get going with what you promised you would do during a meeting faster.
Welcome to the 133:rd edition of Done!, about the importance of setting goals before prioritizing.
When doing something others might need to know how to do, or when providing services which require frequently answering the same type of questions, there is a simple way to make your life easier and not as redundant. In order to avoid repetitiveness and yet make it easier to both provide and receive the right information, this week Done! is about how to be ahead of yourself and answer questions before they're even asked.
Having the ambition to become more structured in any way is great. But we must be careful so that we do not trip over our present structures and ways of working when we make attempts to become more organized. Done! helps you to smoothly pass one of these traps without getting caught and failing your attempt to become more organized.
Not everything can be done everywhere. Some tasks require a certain context to be done, or a certain material that you keep in one special location, or you need to visit a certain store to buy that one particular thing. This thought also extends to our work and the results of our efforts. Some things are easier to do in one location, or context, and some in another. This week, Done! provides you with suggestions of how you can change or improve the contexts you work in and hence improve your work and results.
Brainstorming, pondering, contemplating, meditating, reflecting... There are many ways to attain insights and to allow for new ideas to emerge into conscious form. But if we do not make the thoughts and ideas into something tangible, something concrete, it suddenly becomes much more difficult to realize our visions and dreams. Therefore, this week Done! provides you with some guidance in how to go from insight to action!
Location-based tasks and activities can be difficult to remember. Perhaps it concerns a location you do not find yourself in too often and to then remember doing that one thing you thought of ages ago, can be tricky. But when you do, it always feel extra good if you remembered to do what you wanted or needed to do while being in a location you aren't normally in. There are a few tricks to remembering location-specific tasks or activities and this week's Done! provides you with three suggestions to how to remember these particular tasks easier.
Everyone feels reluctance towards something. Perhaps it's making that phone-call to a new client, telling your boss something important, or having what you anticipate will be an uncomfortable conversation with your spouse. But as it turns out, more often than not, our anticipated fear was just that - something we believed would occur, but which might not at all be an accurate reflection of reality. The ability to take the bull by its horns is important in a number of situations, so Done! will this week provide you with a very efficient and hands-on method to help you "call your bluff" and see that more often than not, there is no reason to fear anything.
How you define something can make a world of difference. The same goes for our structure. Making distinctions in the right way can change the way we work, how we prioritize and hence also what we achieve. This week Done! helps you differentiate between doing and structuring, and realize the consequences of doing so.
Some tasks are simply just boring. Or difficult to get started with for other reasons. And no matter what you try, you feel reluctant towards taking time to sit with it and just do it even though you know it is due soon. But there are ways to get started with even the most tedious tasks. This week's Done promotes a more embracing method to getting started doing something you feel resistance and reluctance towards.
When you just cannot seem to find the document you need anywhere on your computer even though you have looked through most folders, and you are not sure what you named it and hence you can't simply search for it, you will wish that you had one and one one way of naming your files. Having a standardized way of naming our files is more important than you might think and will make it easier to find them and to share them with others This week's Done will guide you through the process of standardizing your naming of files and help you determine which files you need to prioritize.
Sometimes remembering something very important is more difficult than you might expect, and since it is something important, you simply cannot forget to bring it. You can try to remember it yourself, or you can make sure something remembers for you. For these occasions, there is a trick that rarely fails and that will even help you be able to relax knowing that you will not forget. This week's Done! is about setting a trap for yourself so that you will not forget what you need to remember.
Making a plan is one thing. Sticking to it something entirely different. The same goes for when we have meetings - it is easy to plan and set an agenda for the meeting, but it might be very difficult to keep focused and actually discuss what you need to. This week's Done! gives you a method which will make your meetings more structured, coherent and most of all, focused and to the point.
Being able to relax is a skill in itself, especially if we lead stressful and/or busy lives. One very important condition for relaxation is the knowledge that nothing else requires our immediate attention and that we are completely free to let go and relax. This week's Done! therefore helps you to examine your structure to see if you are structured enough to be able to truly relax.
Having an emtpy desk is to prefer for several reasons. For instance, you might need more space to work on a demanding task, or perhaps just need less elements of distraction when focusing on something specific. But having an empty desk is a means to an end, and not an end in itself. It is hence more important to be able to clear it quickly and easily, rather than having it minimalistically empty at all times. Therefore, this week's Done! is about how to make your desk easy to empty.
Being structured does not necessarily mean that you have to be rigid or inflexible in how you approach yourself, your life and your structure. For people with personalities which they believe have no room for what they associate with structure; being strict, firm or inflexible for example, it is important to emphasize that structure need not be what they fear it is, and that it is possible to personalize your structure so that it fits you, your personality and your life. This week's Done! therefore provides you with tips on how to personalize your structure.
Having a positive image of ourselves and our capabilities is necessary for success and well-being. It is the foundation of a healthy self-image and leads to inner peace and faith in ourselves. But not having a realistic perception of what we actually are capable of for instance doing in a certain amount of time, can have the complete opposite effect and induce stress and anxiety. If this is the case, it is reflected in how we lead our daily lives. This week's Done! therefore helps you take a critical look at your daily planning in order to create a more realistic and balanced schedule.
The e-mail. One of the most commonly used and most efficient tools in a world where communication is expected to be instant and accurate. In other words, a terrific tool. At least when those who use it do so with efficiency in mind, that is. When this fantastic tool isn't working optimally is when the users might be unclear on how to use it properly. Then we might need some rules, or at least guidelines. This week's Done! guides you through the process of establishing an e-mailing policy.
Being structured is in some respects simply about being conscious of where you are, where you are going, and what you can do while you are in the situation you are in. Tagging tasks by context might be familiar to many to-do-list-users, so Done! is this week about how to take this method a step further and be just slightly more efficient, but without exerting any extra effort.
When life is hectic and busy, and your work-spaces are cluttered with all kinds of material, you might find yourself in a dilemma. Should you spend your time cleaning or working? There are alternative ways of reducing the amount of stuff distracting you to doing a proper cleaning of the office. This week, Done! presents a cleaning-challange with will save you both time and energy in the long run.
As the world digitalizes and gadgets of all shapes, functions and sizes rapidly get a more prominent role in most people's lives, we can either embrace and take advantage of this progress, or choose not to. I say we should. This week, Done! provides you with eight suggestions on applications which will make your life easier.
Some things quite simply need to get done. But if they require typing in some way, shape or form, you are not alone if you keep feeling that they consume vast amounts of time. Here are the good news: This is a problem with a solution. This week Done! promotes a skill worth learning and the wonders in terms of improved efficiency it unquestionably will bring once you have learned it.
Once again, the concept of "less is more" is a saying that says it all. It can be applied in almost any situation, including the one presented in this week's Done! Done! will this week give you two surprisingly simple but effective methods to clearning out the material you never use almost without making any effort at all.
According to me, the classic saying "Less is more" couldn't be truer. Having too much of anything usually leads to some kind of imbalance, and when it comes to our daily lives, and office-spaces in particular, having too much of something eventually leads to chaos. This week's Done! is about how a single word can guide you towards increased efficiency and less frustration.
Some things are best done in cooperation with others. So one way or another, we need to meet. And in order to do so we need to be able to schedule our meeting. Preferably with ease... But even through e-mails and phone calls are perfectly good ways of communicating, they are sometimes not sufficient as smooth tools of coordinating many people and their individual agendas. But not to worry. This week's Done! is about the various methods you can use to set a meeting time with ease.
Those of us who travel in our work are aware of the possibility that a train breaks down, that we get delayed, that the flight gets cancelled and so on. We also know the frustration that comes from being stalled and not being able to turn the situation into something positive rather than letting it get to us. Bringing material to work on is a good way to make your traveling-time more productive, but taking this a step further is the way to be proactive and avoid potential frustration and aggravation. This week's Done! is about how to avoid the frustration of being stranded and make unexpected delays into productive time.
When times get tougher and we feel as in the midst of the tempest raging all around us in terms of deadlines fast approaching, meetings, tasks awaiting completion and so on, the hectic intensity of our daily doings can appear to be good reason for neglecting our structured ways of working. But this is a deceiving conclusion! It is when chaos is all around that we need our structured routines the most. This week's Done! is about how to preserve at least the most essential structural routines when we are stressed and overworked.
Many have difficulties saying no even though being able to say no is just as important as saying yes. We might have learned that denying people our helping hand is rude, and therefore tend to say yes to every little request others extend to us, regardless if we actually have the possibility, time and energy to help. In actuality, the essence of prioritization is that saying no to one thing is equivalent of saying yes to another. Therefore this week's Done! is about how to say no with a clear conscience and with good reason.
Not getting all the way when attempting to do something, big or small, can be frustrating since we do not get to check it off as completed, and in worst case scenario, it can make us unmotivated or in other ways unable to continue the task. This week's Done! is about a simple method which will make this transition from inertia after leaving the task unfinished into motion as you take up the task again, both smoother and easier.
If we alike our vision of the future to a beautiful forest, and all the activities which lead to its fulfillment as the trees the forest consists of, the following might be true: When we cannot see the wood for all the trees, the trees may appear as aggravating nuisances, as something which is in the way of us reaching our destination, of attaining our goals, rather than what they really are - the means to getting there. In light of this, this week's Done! is about how to make our future more accessible to ourselves in our daily doings, and by doing so, bring meaning to all the numerous tasks and activities we complete to get where we want to go.
To be able to bloom and grow, a garden needs to be pruned and cropped. Taking care to cut down some and guide the remaining branches of a tree will in the long-run make it strong, big and beautiful. The same principle goes for our projects and engagements. If we do nothing to sort amongst them our energy and attention gets increasingly scattered, but if we make sure to with greater care select what is important for us to do in order to grow and prosper, we will achieve what we strive for faster. This week's Done! is about how to crop our project-list and hence be able to finish more.
When you have a few moments to spare, you might take the opportunity to glance at your to-do-list to see if you have enough time to complete a task or two. But assuming that you, like most people, have a lot to do and many engagements to fulfill, the list is both extensive and detailed. This is, if you have read and followed my previous advice on how to create an effective to-do-list, as if should be, but can be inconvenient when you want to quickly identify what you have time for right now. This week's Done! is therefore about how to take your to-do-list one step further and make it even easier to use as a tool in your structured life.
There are certain words any management- or project-group should tread carefully around. They are words which are illusively tempting to use but which will bring nothing but trouble, or at least delay any progress you might have had if you refrained from falling for the temptation... In order to make projects move forward, concrete steps are needed to set motion to the progress. Therefore, the first Done! of 2012 is about how to avoid one word in particular and thereby do yourself a big favor.
Most people are familiar with the expression "less is more", but few implement this brilliant phrase. Strangely enough, it is in the areas which are in greatest need for less, where there happens to be more. We need less stress, fewer meetings and fewer deadlines to adhere to. But instead we often have more than we can cope with. This week's Done! is about how we can implement the concept of less is more in our calendar.
All people have a creative ability, and we all get ideas. Some get more brilliant ideas than others, but success comes from going through with what you come up with, not just getting the idea itself! It is therefore essential that you have a good place to store, or park if you will, your ideas until the time is just right for you to set them into practice. This hundredth Done! is about eight ways in which you can safely store your ideas until that moment arrives.
There are many bad habits you can suffer the consequences of, and one of the worst is the habit to consistently postponing things. Procrastinating is indeed a nuisance as it gives you more to do, an increased general stress-level, makes others annoyed with you and removes any flow you might have had if you dealt with matters at once to move things forward.
Without knowing what is functioning inadequately in our system of structure, there is no way of knowing what needs to be improved, and hence there is no way of improving it. The key to moving things forward and achieving a better personal structure is therefore awareness. Today Done! is about how to increase our level of awareness and insight, and then begin making improvements!
When we fail our ambitious attempts to become the structured, efficient people we want and strive to be, a sense of despair may not be far away. But, not to worry. You might just be making one out of two common, but crucial, mistakes. Today Done! is about two mistakes common when initiating a change for the better and how to avoid them.
I think it is safe to say that e-mailing is today one of our most used ways of communicating with each other. And it has its merits. But any tool not used properly and without clear intentions, is an inefficient or even a bad tool. And not having a defined way of using your e-mail tends to create more stress than it should. So today Done! is about how to better handle the usage of your e-mail and hence make it into the powerful structural tool that it actually is.
Being ambitious is often considered positive. Those with high ambitions get rewarded in our performance-focused society. But being ambitious has its downsides as well, and there are more than one negative consequence to over-achieving. Hence, today's Done! is about how to adjust your level of ambition to correspond better with reality and thereby achieve more in the long-run.
In certain situations or professions we may be in dire need for obtaining the right information, and preferrably all of it, right away. Trying to keep all the information we are provided in your head is challenging even for the most alert person, so the need for a tool to immediately handle and safely store the information becomes evident. Today's Done! is therefore about the ultimate tool for making sure you obtain and keep the right information, right away.
Sometimes it is hard to get going, everywhere we turn there is a hill sloping upwards, and we can't for the life of us get the wheels turning in whatever we should be doing. Today's Done! is about two equally simple approaches to initiating tasks and projects which can help you deal with even the most slow-started tasks.
Keeping things simple is sometimes more difficult than it sounds. Many, or should I say most, people have tendencies to, at one point or another, provide unnecessary information, be ambiguous, redundant, or simply beating around the bush too much. Thereby we waste precious time and energy. Today's Done! is about the art of getting straight to the heart of the matter and the benefits of doing so.
Being constantly logged in to and active on our e-mail account is true for most people. What might be equally true is the temptation to use the e-mail as a provisional to-do-list. We tend to think of this as a temporary solution to a problem which we actually create by commiting this structure-sin... Today's Done! is about the golden rule of keeping things in one and only one place, and what the repercussions are of breaking this rule.
We are all different. Some are more prone to regarding the glass as half-full while others see it as half-empty. But regardless how optimistic we normally are, in certain situations (in particular unexpected ones), we should consider our approach and attitude more carefully, and use it as a tool to "think on our feet". This week, Done! is about how you can move forward even in the most unexpected or stressful situations by applying a more embracing approach, and by using two particular words to set the course.
When a task becomes a project, and one project turns into several, many or even too many projects running simultaneously, we need structure to keep track of them all, make sure we are progressing in all and that we aren't neglecting or forgetting any of them. Today's Done! is about six methods you can use to create an overview of your projects.
We all need space, peace and quiet from time to time, and even more so when involved in something which requires our full attention and concentration. But making sure to work undisturbed at times can be difficult, especially if your colleagues are used to you always being available. Today's Done! is about how to get that un-interrupted time without stepping on any toes.
It is easy to dismiss reading as something you do continuously, in passing or "when you have time" and hence it tends to not qualify for the to-do-list. This is a mistake often leading to piles of materials we "will get to eventually". Today's Done! is about regarding reading as a task just as all other tasks on our to-do-list, getting to those accumulated reading-piles and what good will come from doing so.
Sharing our knowledge and expertise can sometimes be scary. We may be afraid of becoming superfluous and of not being needed (since our colleagues now know too). But doing the exact opposite of these fears often proves the contrary. Today's Done! is about how to make yourself dispensable and by doing so gain more time, energy to do what we really want to and more trust from our colleagues.
Being kept waiting, on hold or standing in line for something is to most people both frustrating and irritating. But rather than letting a situation out of your control get to you, there are ways in which to change your focus and use the time kept waiting contructively. Today's Done! is about channeling that aggravated energy into doing something which moves you forward while you are waiting.
Getting back from the vacation offers the ideal opportunity to put the perspective you have gotten while being away from work into practice. Today's Done! is about how to refresh your overview and get going with what you wish to accomplish during the fall.
Have you experienced returning to the office after a few weeks holiday only to find that the e-mail inbox is virtually overflowing with hundreds of unread e-mails? Today's Done! is about how to handle that situation swiftly and efficiently by being just a bit proactive.
Most of us have folders or even entire filing-cabinets filled with materials classified as "what might one day be good-to-have". Keeping our various types of materials organized is essential to being able to use them to their full potential, and our reference material is no exception. Today's Done! is about two methods in which to make our reference material more accessible.
Keeping track of what you have to do is one thing. To then actually do the right thing once you are doing something, is another matter entirely. Today's Done! is about a single question which can and will help you get back on track when you have lost your focus.
What isn't urgent doesn't get prioritized. Does this sound familiar? We tend to put the things which might be important in the long-run on hold, postpone them over and over again, in favor of more pressing matters, but there is a way to get these vital issues attended to as well. Today's Done! is about how to overcome the constant procrastinating and get ahead of yourself doing the things which may be important but not urgent.
Most people have and use an e-mail account, but even though the larger part of us use e-mailing in our daily communication with people, most do not have the structure and routines in their mail-habits necessary to make this vital tool efficient rather than a nuisance. Today's Done! is about how if all would abide to these simple guidelines, our communication via the web would be both smoother and easier.
I am sure that there are many masters of procrastination out there, and I am certain every one has experienced the consequences of putting things off which really should have been attended to immediately. Today's Done! is about the things you should do sooner rather than later to avoid unnecessary pain and agony.
When we are over our heads in papers, the piles are mounting, the trash can is overflowing and the to do-list no longer is legible, it's time to do the one and only right thing - clean out! Today's Done! is about how to do the seemingly simple, but very important, task of cleaning up in order to get a clearer view of things.
Getting started may often be the part of a project or task which induces the greatest amount of reluctance. Helping yourself to make the transition from inertia into motion as smooth as possible is the key to getting more done in a more constructive and easy way. Today's Done! is about how to reduce that initial disinclination to get started, to lower the thresholds.
To know, or not to know, that is the question! Knowing where you are is by extension knowing where you are going, and knowing where you are going is an absolute requirement to get to where you want to go, to be who you want to be. So Hamlet's existential reasoning applies in our context of having good personal structure as well. Today's Done! is about how knowledge is power, and how it helps us acquire the overview necessary to advance in all our engagements and endeavors.
Orderly structure, by all means, but sometimes doing things a little differently will only do us good. Turn things on its head to get a new perspective and to, so to say, "burn the candle in both ends" intentionally. Today's Done! is about getting rid of all the items that get stuck at the bottom of the pile in a smart and simple way.
Most of us strive to acheive goals, to move forward in our lives, to become the best we can be, and there is nothing wrong with this, but in order to be able to excel, we need to be able to appreciate the process, the road we walk to get where we are going. Today's Done! is about allowing ourselves to enjoy what we have accomplished.
For all procrastinators, the inefficiency springing from the mere fact that we do not act, tends to be familiar. Not acting, making a decision on what to do, is the root of many evils, but do not fret ? here is a simple and direct method as to how to get moving whenever inertia has got you in its grip! Today's Done! is about how to get ourselves going, and get going immediately.
There are hindrances in everyone's way at some point, but the question is how to get passed them? How to get rid of the piles, to get an empty inbox and our things in order without the anxiety re-organization sometimes is accompanied by. Here's the solution - Play with it! Today's Done! is about how to get into the relaxed mode of playing our way to a new way of doing something which we all knew as children.
Disturbances can come in all shapes and sizes, but they have one thing in common; they distract you in your work. But there are methods to avoid unwanted interruptions. Today's Done! is about how to create a temporary oasis of serenity and calm, allowing you to work undisturbed.
A brilliant idea never announces its arrival on beforehand, and honestly, how many can claim to get these epiphanies on command? Today's Done! is about how to better pay attention to great ideas when you get them and make sure to give them an opportunity to grow.
There are many ways of describing or illustrating a process, a goal or a businessmodel, but a picture says a thousand words, so why make it more difficult than it needs to be? Today's Done! is about how to with simple means sketch out what you want to convey.
Not being organized has it's price. It is costly in time, effort and energy which could be better spent elsewhere. Today's Done! is about getting a grip on your digital documents and enjoying the benefits of doing so.
When the to-do-list is filled to the brim with tasks and not all are initiated by you, it can be difficult to determine what needs to be done immediately and what doesn?t. Today's Done! is about knowing what is urgent and what is not, and prioritizing accordingly.
When you have done all you can to make your work as efficient as possible, prioritized by the book, made all lists and project-overviews you can think of, the to-do-list might still be too long. The solution may be to do less. Today's Done! is about a method which will aid you in reducing the workload in order to be even more effective.
When the tasks waiting to be done keep mounting, the skill of prioritizing is more than essential. Today's Done! is about the urgent-important matrix; the splendid tool for knowing what to prioritize right now.
If you have a tendency to accumulate all kinds of documents and other miscellaneous items on your desk and then get distracted by them when you need to focus on a single task, this week?s Done! was as made for you. Today's Done! is about a number of concrete solutions which will help you get control over any office-desk-mess, and you will before you know it have an empty desk.
The Holidays are approaching and with them time to stop and refocus, reflect on the year that passed and start afresh in the New Year. Today's Done! is about reflection and making a fresh start when you get back to work.
Being optimistic is always a positive quality, but being positive in the sense of unrealistic in terms of for example sticking to deadlines, getting things done etc, isn't... Today's Done! is about a trick for getting even the things which continuously fall through the cracks done.
Last week I promoted the mind-map, and as if that wasn't enough, I will continue doing so this week! In today's Done!, I present you with another five ways in which to use a mind-map, and invite you to indulge in this multi-tool for personal structure.
There are many ways of getting an overview of things, but none beats the mind-map. In today's Done!, I provide you with five powerful usages of my favourite multi-tool - the mind-map.
Piles of paper everywhere, notes scattered about, Post-its on every available surface... Sound familiar? In today's Done!, the physical inbox gets promoted as what saves a messy desk from the possible chaos caused by a continuous inflow of physical material.
Why, why, why, why, why? No, it's not a lament about the current economic climate, it is a sign that something is improving. In today's Done!, mr Ishikawa and mr Toyoda teach you how to solve your business problems creatively and effectively!
Last week, we spoke about the benefit of doing immediately all those tasks that demand less than two minutes to complete. Today, Done! is about how you can apply this two-minute-rule to quickly make progress on several fronts (e.g. projects) simultaneously, even if you don't have two minutes to spare (and haven't had for quite a while).
Today's short, quick edition of Done! is about how a simple rule of thumb helps you get more done than you have ever expected.
When we arrive at work on Monday morning, isn't it tempting to strike up a blues tune, lamenting the heap of tasks that we have to do this week? Today, Done! is about a simple way to address this Monday-deadlock.
Some people you meet infrequently, or they are hard to get hold of by phone. Once you are in contact, you would like to get as much done as possible. You do not want discover after the meeting that you forgot to discuss a certain topic and immediately have to start chasing the person in question again. Today, Done! is about how a method that helps you remember everything you have to discuss at the meeting.
To be effective on your own is one thing, but what about when we work together with other people, in a project or in any form of team? Today, Done! presents ten things you gain time from by having agreed upon with those you work with.
In times like these, it is more important than ever to work efficiently in the sense that we spend our time doing the right things. Today, Done! presents a simple method for making sure that you prioritize the right tasks.
Are you a hard-working professional and yet, does it sometimes feel as if you are standing still and do not move forward? Today, Done! is about how to make it easy to check tasks and goals off so that you firmly make progress in your business.
From time to time, does it happen to you that you get stuck in a voice mail loop where the progress stops and you leave a message and call back and leave message and ...? Today, Done! is about how to proceed forward, even if you just end up in the voice mail of the one you are calling.
Sometimes, a well-structured, systematic way of working feels too mechanical. Today, Done! is about how to regularly make space for the unexpected.
When was the last time you had an empty e-mail inbox? Do you remember the feeling of freedom? Today, Done! lets you experience what a productivity boost an empty inbox makes.
Are you in the habit of writing a new to-do-list every morning? Do you have to transfer tasks from yesterday's list to today's list, because you didn't have time for what you had in mind? Today, Done! is about how to gain time and simplicity by letting your list be more complete and live over time.
When you decide to improve your personal structure in some way, it is easy to slip back into old habits, into a rut. Today, Done! is about how to swiftly get back on track.
Does it happen all too often that you underestimate how long it takes to drive to that meeting and instead drive like a maniac the last bit just to make it in time? Today, Done! is about how to overcome your travel time optimism and no longer start your meetings out of breath.
Does it sometimes happen to you that you know very well what is the right thing to do right now, but you procrastinate and do other, less valuable stuff instead? You check your e-mail, get a cup of coffee, read news on the web, watch a funny clip on YouTube, chat with a colleague - all to not to have to do what you "should". Today, Done! is about how two egg timers help you get the right thing done right now.
Do you feel that you're constantly lagging a little behind with what you've got to do, that you always complete what you're working with at the last moment, that deadline is always a bit too close? Today, Done! is about what to do to be one step ahead instead.
Has it ever happened to you that you have forgot after a while to do something that you earlier have decided to do once a month, every friday or twice a year? Today, Done! is about how to prevent that from happening ever again.
Do you feel that you get disrupted all the time by e-mails, your cellular, colleagues and other incoming "stuff"? Does the constant inflow of information make it hard for you to keep up a good work structure? Today, Done! is about how to take control of everything incoming instead of getting drenched by it.
"Throw away the trash and save only what you need to keep." Yes, that's obvious, but what should I do with those documents that I probably can get rid of, but not for sure? Today, Done! presents how you can throw away more, if you have a system that lets you change your mind.
Are you often in a hurry and do you find it the most difficult to come up with what to write when you sit with a blank sheet of paper in front of you, knowing that deadline is rapidly approaching? Today, Done! is about how to swiftly capture your most brilliant formulations whenever they appear, instead of forcing them while under pressure.
To keep your office tidy, to have good work structure and work systematically, isn't that an entire project in itself? Today, Done! is about whether good structure really leads to something good.
Are you so busy that you do not have time for all those tasks that are dependent on your particular key skills, the aptitudes which are why you have the job you have? Are you so fortunate that you have coworkers who could do the tasks that you spend too much time on? Today, Done! is about what and how you delegate in order to have more time for your topmost priorities.
Are you tired of your finicky, fragile, troublesome PDA and instead seek a smooth, workable system to keep track of everything you have to do? Do you have too many to-do notes in your handbag or in your pockets? Today, Done! is about how ten cards can become your best friends.
Have you, just like me, from time to time attempted to establish a new habit, and have had some trouble with succeeding? Today Done! is about how you can use your winning instinct to establish new habits.
There are some things we've got to do which, like the constant buzzing of a summer fly, annoys us so immensely that it makes us spend too much time and energy on grieving over and dwelling on them. Today Done! is about how you can get unprecedented energy from these annoyances - with a simple tool.
Do you have so many icons on your computer desktop that you do not see your children (if the wallpaper is a picture of them, I mean)? Today Done! is about how to quickly find all of your documents while the desktop still is virtually free of shortcuts.
Do you all too often experience that you are bothered or disturbed by your colleagues? Do you feel that you can't go through the hallway without getting called in to someone?s office when you have the least time for it? Today, Done! presents how to deal with the situation in a systematic way, so that everyone's needs are met.
You can easily be led to believe that the piles on the desk primarily are a problem with order; that the piles make it difficult to find the documents you are looking for when you need them. But, unfortunately the problem is more serious than that. Today, Done! is about how to unleash all the power locked up in the piles!
Do you want to work more efficiently in your everyday life, but don't know where to start? It's just too much right at the moment and it'll have to be some other time, when you have time. Today, Done! is about how to easily get going immediately. Right now.
Carefully tested tools are a prerequisite for doing a good job, no matter what profession you have. It applies to the carpenter, the lawyer, the IT consultant and it is also true for the struktör. Today, Done! presents the struktör's eight best tools (which you can use even if your title is something else).
Do you find it hard to compile tasks that were completed in a project or an assignment with the purpose of writing a report or create an invoice from the hours you spend on the project? Today, Done! presents five simple tips on how to make this process easy as pie.
Have you ever experienced losing the receipts you got during a business trip that you had to account for, that the notes you took during the conference just disappeared, or perhaps the business cards you received at the mingle party apparently were nowhere to be found? Today, Done! presents what you need to get to never have to experience that again.
When I've got many meetings in a day, I risk forgetting what we were talking about and what the next step was if I don't make a few brief notes right after the meeting and write them down as tasks in my to-do-list. But, since my time is in scarce supply, processing of the notes mustn't be time-consuming. Today, 'Done!' is about how to swiftly collect the essence of a meeting in order to make quick progress forward.
Even if you adopted a well thought-out, systematic approach for gathering information around everything you have to do and all the material you need, there is a risk that you lose both the overview and control if your work rate is hectic. Today, 'Done!' is about how you can get fully back in control even when you are incredibly busy.
Aren?t we quite a few who have decided to start making to-do-lists, got it going and after a while noticed that all the things we don?t have time to do are what?s on the list since we are actually doing the things we are trying to remember? Today, 'Done!' presents a little over ten tips to how to be successful with a to-do-list that works in the long run.
How much of your business would be visible to the naked eye if we could freeze time just for a moment? Are the things you do documented in any way, or do a few key people ?just know it?. Today, Done! presents seven reasons why visualizing your company through flowcharts is so useful.
What do you do with all that good-to-have material, your reference material, the things you need from time to time that are so simple to put in piles so it won?t get lost, and which you then never find when you need them the most, just because they are somewhere at the bottom of the piles? Today, Done! presents a way to swiftly store such documents so that they are easily retrieved later, whenever you want to.
Do you ever experience from time to time that you are just completing task after task, and everything is spinning so fast that you can?t grasp what?s going on, what week it is and what?s coming up next month? Today, Done! presents the remedy.
It is easy to feel that you are the victim of dire circumstances when it comes to the constant flow of mail into your inbox, but it is possible to be more efficient by working structured even with this. Today, Done! presents five concrete ways in which you can work more efficiently with your incoming mail.
Have you also from time to time experienced that the things just waiting to be done are in a real mess and you need to get a good overview to sort out what needs to be prioritized and what are the next steps? Today, 'Done!' presents a method with which to reach clarity, get things into gear and once again, be up to speed.
Many suffer from overcrowded inboxes and getting more e-mails than they can handle. Having a smart way of dealing with incoming mail once it has arrived is one thing, but we can also influence how efficiently we utilize e-mailing as a whole through how we compose the e-mails we send others. Today, 'Done!' presents six tips to how you can help others help you make your e-mailing more efficient.
We can?t do everything we need to do everywhere or anywhere. For some things we need a computer, for others access to a phone and some things can only be done in the office. We gain concentration if we at each point in time only need to care about the tasks that are available to work on where we are at the moment. Today, 'Done!' presents how to quickly focus on what you can do right here, right now.
Any business can be described as consisting of a bunch of processes. This makes it possible to improve it in a practical, systematic and structured way. Today, Done! presents how you can improve one of your processes as easy as pie.
The purpose of the action plan is to change and transform the business through its processes in the intention of achieving our goals. Perhaps this sounds overly bureaucratic, but it is possible to make it really simple. Today, 'Done!' presents just how simple an action plan could be.
The vision describes the envisioned, future situation we want to achieve in the company. The more senses the vision appeals to, the more efficiently it can inspire us, as leaders and as co-workers. Today, 'Done!' presents six ideas on how to formulate and communicate the vision.
Do you want to improve your personal structure at work, but don't know where to start? Maybe you are doubtful as to whether it is even possible to change, and you might even fear that your particular situation is a hopeless case. Do not despair. Today, 'Done!' presents three simple steps towards a better personal structure.
When you are arranging your system for documents, to-do-lists, referencematerial and other materials, it is normal to ask yourself how it should be done, for instance, how should I store the documents I might need some day? But, it's not the format that does it. Today, 'Done!' is about what really matters.
Have you ever delegated an task to someone or have someone promise that they would get back to you with some sort of information you need, forgot that you did, and then, at the very last minute, discover that you haven't yet received the material you desperately need right now? Today, Done! is about what to do to never have to experience that ever again.
We can be very efficient as individuals, but to be successful in making the company evolve into what we want it to become, we need to connect our structured and productive working habits with the overall structure of the company. Today, Done! presents five conceptual relationships which need to be in resonance with each other.
Do you feel that you never have time to start working in a new, more efficient way? Do you know what new, clever habit you would like to adopt, but you never seem to find the time? Today, Done! tells you how to get out of that vicious circle.
A consistent theme in creating a good personal or organizational structur is simplification, to make things simpler. When things move too slowly forward and even when we get totally stuck, our business can get going and accelerate easier if we make things simple. Today, Done! explains how.
Do you suffer from having piles of paper on your desk? Do you get distracted by seeing them and do you lose focus everytime you happen to look that way? Today, Done! presents a simple tool that makes them disappear immediately, only to reappear almost automatically right when you need them the most.
As I see it, it is just as easy to create an excellent personal structure as it is to keep a defective structure. It is just a matter of habits and simple tools. Today, Done! covers nine common mistakes that prevents good personal structure and tips on how to avoid them.
How are we to know what is the right thing to do right now (out of everything you have to do)? Today, Done! covers the far too forgotten tool "vision" and how it can be of immense use to you on an average workday.
It is one thing to decide to start writing up everything you have to do, in order to get it off your mind, but where are you to write it? Today, Done! presents six possible places for your to-dos. Choose the one that fits your taste.