Let's Talk Governance: Recent Episodes
Grower Group Alliance
Supporting Western Australian, not for profit groups to lead with high impact, confidence and compliance.
Six episode series covering:
Episode 01 - Directors Responsibilities Duration: 0:34.47
Episode 02 - Directors Responsibilities (Cont.) Duration: 0:32.48
Episode 03 - Achieving Best Practice Board Performance Duration: 0:34:16
Episode 04 - Achieving Best Practice Board Performance (Cont.) Duration: 0:39:14
Episode 05 - The Board's Role in Strategy and Risk Duration: 0:41:06
Episode 06 - Financial Responsibilities and Performance Duration: 0:43:08
Episode 9 - Processes
Duration: 19:20
0:00:00 Introduction
0:02:21 Welcome Caroline Robinson
0:02:33 What happens when multiple Board members have a conflict of interest/how do we get Board members to acknowledge they have a conflict of interest?
0:05:27 GGA Ad: Find your local Grower Group
0:05:52 Talk to us about the situation where a Board member is ‘out voted’ on an issue
0:08:11 What is the role of a Returning Officer at an AGM?
0:09:28 Podcast Sponsor: CBH Group Ad
0:10:09 Should we have lengths of office for Board members?
0:14:19 GGA Ad: GGA Calendar Ad
0:14:47 Can you discuss the dynamics of the Board and CEO relationship?
0:17:40 GGA member groups webinar on Chair CEO relationships
0:17:57 Wrap-up/Conclusion
0:18:42 Acknowledgment of CBH sponsor
Episode 7 - Not for Profit Boards
Duration: 16:40
0:00 Introduction
0:02:21 Welcome Caroline Robinson
0:02:38 Where do we find board members in regional communities and regional WA?
0:06:18 GGA Ad: Find your local Grower Group
0:06:40 How do you resolve the issue of inactive board members on a board?
0:09:27 Podcast Sponsor: CBH Group Ad
0:10:07 What do you believe is the ideal number to be sitting on a board?
0:11:47 How do we appoint vacancies on a board, and do we need to elect a chair if one is not nominated at an AGM?
0:13:30 GGA Ad: GGA Calendar Ad
0:14:05 How are board members liable for the actions of the association?
0:16:02 Wrap-up/Conclusion
0:16:20 Acknowledgment of CBH sponsor
Episode 8 - Board Meetings
Duration: 18:10
0:00 Introduction
0:02:21 Welcome Caroline Robinson
0:02:36 What's the difference between a board meeting and a general meeting, more commonly known as an AGM?
0:03:50 As a member, can I attend a board meeting?
0:04:44 GGA Ad: Find your local Grower Group
0:05:18 What do we do when we can't get a quorum?
0:06:43 How do we keep our meetings on track?
0:10:15 Roberts rules of order for meetings
0:11:06 Podcast Sponsor: CBH Group Ad
0:11:48 How do we write minutes?
0:14:33 How do we receive reports and minutes?
0:15:18 GGA Ad: GGA Calendar Ad
0:15:59 At what point should a CEO or a senior employee be in a board meeting?
0:17:25 Wrap-up/Conclusion
0:17:50 Acknowledgment of CBH sponsor
Episode 06 - Financial Responsibilities and Performance Duration: 0:43:08 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:16 What are the statutory financial responsibilities for a NFP Board? 0:08:04 GGA Ad: Find your local Grower Group 0:08:26 What are the main financial statements and how are they linked? 0:16:30 What are the warning signs for insolvency? 0:21:35 Podcast Sponsor: CBH Group Ad 0:22:15 What are the key requirements for analysing financial performance? 0:28:09 What are the financial reporting obligations for a NFP organisation? 0:35:29 GGA Ad: GGA Calendar Ad 0:35:57 Network Question: Is there a way that NFPs can retain their values and independence if they are quasi statutory or government funded? 0:38:33 Network Question: What is the correct process for members of an organisation to be paid for work within an organisation of which they are a member? 0:40:23 Wrap-up/Conclusion
https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dropbox.com%2Fs%2F1au3m9pjjp4awnc%2FGGA_LTG_Podcast_Episode05_V001.mp3%3Fdl%3D0&data=04%7C01%7CKBolton%40gga.org.au%7Cb829f9d993c0487abddd08d8b216839b%7C7b5e7ee62d234b9aabaaa0beeed2548e%7C0%7C0%7C637455157070195329%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=KY894A3ERq6AO4ydJ5omMASiOvMbEbvWLhf7BSD5v38%3D&reserved=0 (Episode 05 - The Board's Role in Strategy and Risk) Duration: 0:41:06 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:06 What are the key board responsibilities for developing strategy in a NFP organisation? 0:08:06 GGA Ad: Find your local Grower Group 0:08:29 What are the key ingredients of a successful strategy? 0:13:07 How often should the strategic plan be reviewed? 0:15:57 Why do so many organisations fail to deliver on strategy? 0:21:12 Podcast Sponsor: CBH Group Ad 0:21:53 What are the different responsibilities of the board and management for risk? 0:29:38 GGA Ad: GGA Calendar Ad 0:30:05 What are the key tools and processes for managing risk? 0:35:20 Network Question: How do Executive Officers ensure that sufficient time is spent on strategy and planning when their boards are community people with other priorities? 0:40:08 Wrap-up
https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dropbox.com%2Fs%2Fwkpi8oaibb03qx9%2FGGA_LTG_Podcast_Episode04_V001.mp3%3Fdl%3D0&data=04%7C01%7CKBolton%40gga.org.au%7Cb829f9d993c0487abddd08d8b216839b%7C7b5e7ee62d234b9aabaaa0beeed2548e%7C0%7C0%7C637455157070185334%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SgZYJN74RQgEig1JfLxOxxd6n8rO0tDv2GefQqkbKLo%3D&reserved=0 (Episode 04 - Achieving Best Practice Board Performance (Cont)) Duration: 0:39:14 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:05 What is the role of the Chair? 0:09:03 GGA Ad: Find your local Grower Group 0:09:26 How do you ensure good Chair and Board -CEO and staff relationships? 0:15:20 Podcast Sponsor: CBH Group Ad 0:16:00 Why is workplace engagement important? 0:21:05 When are board committees needed and how do they report back to the Board? 0:25:43 GGA Ad: GGA Calendar Ad 0:26:12 Why is it important for Boards to evaluate their performance? 0:33:00 Network Question: How do small communities ensure succession in a volunteer based system that is already overloaded or burnt out? 0:38:25 Wrap-up
https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dropbox.com%2Fs%2Ffnt7net97oeuehu%2FGGA_LTG_Podcast_Episode03_V001.mp3%3Fdl%3D0&data=04%7C01%7CKBolton%40gga.org.au%7C53bc3d9ec0444b4ee6bb08d8b1f067de%7C7b5e7ee62d234b9aabaaa0beeed2548e%7C0%7C0%7C637454993392359540%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=FqqN0PgYRIGZ6HmPYwShNRkELwZuFzNVjeeWfjgfWTk%3D&reserved=0 (Episode 03 - Achieving Best Practice Board Performance) Duration: 0:34:160:00:00 Introduction0:02:00 Welcome Peter0:02:09 How do directors add value as individuals and as a Board?0:07:25 What are the Seven Golden Rules for directors?0:10:16 GGA Ad: Find your local Grower Group0:10:37 Why is questioning a key skill for directors?0:15:52 What are the key elements of Leadership at Board level?0:20:17 Podcast Sponsor: CBH Group Ad0:20:58 What is the role of the board in achieving a strong culture?0:27:13 GGA Ad: GGA Calendar Ad0:27:53 Network Question: In NFP how do we ensure that the value of a skills based Board of Directors (or committee) are seen as the valuable asset they are by the operational team or staff?0:30:20 How do you assist staff in seeing the committee/board as a valuable asset?0:33:31 Wrap-uphttps://www.gga.org.au/wp-content/uploads/2021/04/40-POWERFUL-QUESTIONS.pdf (40+ POWERFUL QUESTIONS – by Peter Fitzpatrick)
https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dropbox.com%2Fs%2F050gx95m9f6fx00%2FGGA_LTG_Podcast_Episode02_V002.mp3%3Fdl%3D0&data=04%7C01%7CKBolton%40gga.org.au%7C292d5ba324874a2f3c4d08d8b9243839%7C7b5e7ee62d234b9aabaaa0beeed2548e%7C0%7C0%7C637462912512107444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=7rCzKny90E90Jsu2lc7ziFmLRo4sTTc4nN%2F3i63xPL8%3D&reserved=0 (Episode 02 - Director's Responsibilities (Cont)) Duration: 0:32:49 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:28 How do conflicts of interest arise and how are they managed? 0:05:52 GGA Ad: Find your local Grower Group 0:06:15 What are the tests for responsible decision making? 0:09:49 What rights do directors have? 0:14:27 Podcast Sponsor: CBH Group Ad 0:15:08 Who regulates NFP organisations and what are the annual reporting requirements? 0:20:37 What type of insurance protection do NFP organisations need? 0:26:29 GGA Ad: GGA Calendar Ad 0:26:55 Network Question (Phone-in): How should organisations/boards/committees engage with their local or regional aboriginal communities? How do they know who speaks for that country? 0:32:03 Wrap-up _________________________________ https://www.commerce.wa.gov.au/consumer-protection/associations-and-clubs (Link to Department of Commerce Help Resources) https://www.gga.org.au/wp-content/uploads/2021/04/40-POWERFUL-QUESTIONS.pdf (40+ POWERFUL QUESTIONS – by Peter Fitzpatrick) Peter Fitzpatrick Contact Details - Governance Consulting Mb 0419 931 627 | Email | https://www.linkedin.com/in/peterfitzpatrick3/?originalSubdomain=au (Linkedin)
Episode 01 - Directors Responsibilities Duration: 0:34:47 0:00:00 Introduction 0:02:00 Welcome Peter 0:02:08 What are some of the major issues for not for profit (NFP) boards? 0:06:17 GGA Ad: Find your local Grower Group 0:06:38 What is the meaning of not for profit and how are NFP entities different to other organisations? 0:09:59 What is corporate governance and why is it important? 0:13:17 Podcast Sponsor: CBH Group Ad 0:13:57 What are the key responsibilities for directors? 0:17:44 What are the different types of directors? 0:23:50 GGA Ad: GGA Calendar Ad 0:24:16 Does the standard template constitution include capacity for all the different types of directors? 0:25:59 How do you navigate issues around de facto directors 0:29:37 Who can we contact for more information? 0:31:26 Network Question: If you were moving into an EO role what aspects of governance would you prioritise being familiar with? 0:34:00 Wrap-up